Student Schedule

You can use the Student Schedule report page to generate a schedule report for one or more students. The report shows their weekly schedules of classes by course section. You can also view the location for the class schedules.

The criteria you specify filter the data in the report. For example, if you select a campus and Academic Advisors, you will only get the schedules for students at the campus with Academic Advisors at that campus. If the Academic Advisor is at another campus, the schedule for that student is not in the report.

The report includes only current and scheduled courses. If you require schedules for completed courses, you will need to create a View (refer to Create a View).

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Student Schedule or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

To view LocationClosed The location/address associated with the item or person. for the class schedules, you must have configured:

  • New location in (Select the Configuration tile > expand Academic Records > select Locations.)

  • Create New Building in (Select the Configuration tile > expand Academic Records > select Locations.)

You must also specify the values in New Period, Save and Override to save the period records under (Select the Class Scheduling tile.)

Access Method

Select the Reports tile > locate Academic Records > select Student Schedule.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Academic AdvisorsClosed Name of the student's academic advisor. You can change the value on the Enrollment page, but you cannot delete it.

    CampusesClosed The campus where the student or students were enrolled.

    Class Section StartClosed The start date of the class or class section. From and To

    CoursesClosed The code and name of the course associated with the record. Some pages also indicate the course status (Active or Inactive).

    Expected StartClosed This field represents the student's expected first day of attendance. It is used for planning and reporting purposes. The value may differ from the actual start date if the student delays or defers. The field is often auto-populated based on the Version Start Date selected during application entry. It can also be manually adjusted during enrollment setup. From and To

    InstructorClosed The instructor or instructors assigned to the course, class section, or class section session.

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Program VersionClosed The program version associated with the student or item.

    Show on the ReportClosed Specifies whether the report includes information about the books and book prices. The options are "Do not display book Info", "Schedule & Book Information", and "Schedule & Book Information with Price Info".

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Student StartClosed The date the student starts the class section/program version. This value is filled in by default based on the Class Section Start Date. Some processes, reports, and list include the option to filter records by start date or start date range. From and To

    Student StatusesClosed The code and name of the school statuses. School statuses are also referred to as student statuses. These statuses are defined/configured by the institution.

    TermsClosed Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

Details for the Report

In the report:

  • Schedules are sorted by student, term code, and course section.

  • Course sections and students are listed in alphabetical order.

  • Term codes are listed in descending order.

  • The Instructor/Secondary Instructor(s) displays the primary instructor first and then lists the secondary instructors.

  • Load Types of different class section periods are listed if you have enabled Faculty Workload Management. For more information, contact your Customer Engagement Manager.

  • Student names are linked to the student profileFor more information, refer to Access a Profile from a Report.

Limitation

If you have exported Student Schedule Report to CSV when Faculty Workload Management is not enabled, Anthology Student displays Load types column with empty values.