Registered Credits by Term

You can use the Registered Credits by Term report to generate a list of how many credits a student has registered for in a selected term.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Registered Credits by Term or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Registered Credits by Term.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Academic AdvisorsClosed Name of the student's academic advisor. You can change the value on the Enrollment page, but you cannot delete it.

    AD Grade LevelsClosed Select the academic advisor grade level for which you want to generate the report.

    Areas of StudyClosed The various areas, such as Major, Minor, or Concentration, that the students have taken to complete their degree. The areas of study are configured by your institution.

    CampusesClosed The campus where the student or students were enrolled.

    Campus GroupsClosed The group you specified for the campus. Your institution configures the groups for campuses.

    Course StatusClosed The status of the course. For example, Future, Future (Waitlisted), Future (Reserved), Scheduled, Current, Complete, and Dropped.

    Cr. Towards DegreeClosed Specify the from and to number of the credits towards degree for which you want to generate the report. From and To

    Credits RangeClosed Specify the from and to number of the credits range for which you want to generate the report. From and To

    Cum.Attend.PercentClosed Specify the from and to number of the cumulative attendance percentage for which you want to generate the report. From and To

    Cum. CreditsClosed Specify the from and to number of the cumulative credits for which you want to generate the report. From and To

    Cum. GPAClosed Specify the from and to number of the cumulative GPA for which you want to generate the report. From and To

    DegreesClosed Degrees are formal academic qualifications awarded to students upon completion of requirements for a program or major. For example: Associate, Bachelor’s, or Master’s degree. Degrees are linked to specific program versions and may include minors or concentrations. The Degree Progress Audit (DPA) ensures students meet all requirements for the degree.

    Expected Start DateClosed The date the student is expected to start and complete the class. From and To

    FA Grade LevelsClosed Select the financial advisor grade level for which you want to generate the report.

    Graduation DateClosed The date when the student graduated or is scheduled to graduate from the program version. From and To

    Include Reserved Credits?Closed Select the check box to include reserved credits in the report. Depending on the institutions use of the term, reserved credits can be credits accepted from another institution but not yet applied, credits reserved for specific courses , programs, advanced standing, or testing.

    Include Waitlisted CreditsClosed Select the check box to include credits for students who are on the waitlist.

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Program VersionsClosed The program version associated with the student or item.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    Rem Credits to GradClosed Specify the from and to number of the remaining credits to graduate for which you want to generate the report. From and To

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Student StatusesClosed Specifies the status of the prospect or student at your institution (school status). Statuses are configured by your institution and vary by institution. If you change the status for a student, a dialog is displayed so that you can confirm the change. If there are also tasks associated with the previous status, Anthology Student displays a dialog that you can use to select the tasks to keep and tasks to close with the result of canceled. The student’s status (e.g., Active) is determined by their status history and activation units. A populated Version Start Date does not automatically flip a student to Active unless paired with appropriate status progression. You can use the status values to filter student records in lists/grid, processes, and reports. The status for an alumnus can be complete or graduated.

    Term ConfirmationClosed Select the term confirmation option from the drop-down menu for which you want to generate the report. The options are Empty (No filters on term confirmation, default), Yes (Filters for students with confirmed terms), and No (Filters for students without term confirmation).

    Term GroupsClosed The group created to connect terms that are not shared. On the Student Registration Bill page, this field is enabled only when you select Term Group in Billing Period.

    TermsClosed Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.

    Term Start DateClosed The date when the term starts. From and To

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

Details for the Report

In the report:

  • Registered Credits by Term reports are sorted by campus, student name

  • Campuses and students are displayed in alphabetical order

  • Students who have not registered for any courses in the term and are Active (Number of credits equals zero) are displayed

  • Totals are displayed on the last page