Potential Graduates

You can use the Potential Graduates report to generate a report that contains the students who can potentially graduate.

The criteria that you specify filter the data in the report. For example, if you select a Campus and Career Service Advisor, you will only get the list of students at the Campus with Career Service Advisors at that campus. If the advisor is at another campus, the students will not be in the report.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Potential Graduates or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Potential Graduates report.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Academic AdvisorsClosed Name of the student's academic advisor. You can change the value on the Enrollment page, but you cannot delete it.

    Area of StudyClosed The various areas, such as Major, Minor, or Concentration, that the students have taken to complete their degree. The areas of study are configured by your institution.

    Area of Study Types Closed The type of area of study (such as major, minor, or concentration).

    CampusesClosed The campus where the student or students were enrolled.

    Career Service AdvisorsClosed First and last name of the Career Services Advisor. By default the list is sorted by first name.

    Credits EarnedClosed Select the condition for the Credits Earned output in the report. For example, if you select condition "Between" and enter the range (10 ; 12) in the respective value field, the report displays the Credits Earned values between 10 and 12 only.

    Credits EarnedClosed The number of credits earned by the student to date. Value

    Credits RemainingClosed Select the condition for the Credits Remaining output in the report. For example, if you select condition "Between" and enter the range (10 ; 12) in the respective value field, the report displays the Credits Remaining values between 10 and 12 only.

    Credits Remaining ValueClosed The number of credits that still must be completed for the student to graduate from the program version.

    Graduation DateClosed The date when the student graduated or is scheduled to graduate from the program version. From and To

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    Program VersionsClosed The program version associated with the student or item.

    School StatusesClosed Specifies the status of the prospect or student at your institution (school status). Statuses are configured by your institution and vary by institution. If you change the status for a student, a dialog is displayed so that you can confirm the change. If there are also tasks associated with the previous status, Anthology Student displays a dialog that you can use to select the tasks to keep and tasks to close with the result of canceled. The student’s status (e.g., Active) is determined by their status history and activation units. A populated Version Start Date does not automatically flip a student to Active unless paired with appropriate status progression. You can use the status values to filter student records in lists/grid, processes, and reports. The status for an alumnus can be complete or graduated.

    ShiftsClosed Select shifts associated with the students. Only students who are associated with the selected shifts will have statements generated.

    Student Groups Closed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

For the students, the report contains: 

  • Contact information for the student

  • Their GPA

  • Information about the credits for each program version that are required, earned, taking, and attempted, along with the total of taking and attempted

The credits taking calculation includes only current courses and not scheduled courses.

The report also contains totals for the student groups and a total for all the students in the report on the last page.