Class Roster by Instructor

The Class Roster by Instructor report displays the rosters for class sections organized by instructor. The report includes class sections that are dependent (such as the labs that are linked to the parent lecture).

The criteria you specify filter the data in the report. For example, if you select a campus and all terms, you will only retrieve the class sections for terms at that campus.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Class Roster by Instructor or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Class Roster by Instructor.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    2. CampusesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Class SectionClosed The class section start and end date. Start and End Date

    CoursesClosed The code and name of the course associated with the record. Some pages also indicate the course status (Active or Inactive).

    ExpectedClosed The date the student is expected to start and complete the class. Start and End Date

    InstructorsClosed The instructor or instructors assigned to the course, class section, or class section session.

    Include PhotoClosed Specifies whether you want to include a photo for each student.

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Print Student AddressClosed Specifies whether the address and phone number for the student are included under the student name in the report.

    Program VersionsClosed The program version associated with the student or item.

    Show Cross Listed StudentsClosed Specifies whether students who have a reservation for cross listed courses are included in the report.

    Show Reserved StudentsClosed Specifies whether students who have a reservation for the course are included in the report.

    Show Waitlisted StudentsClosed Specifies whether students on the waitlist for a course are included in the report.

    Student Groups Closed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Student NameClosed The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization.

    TermsClosed Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Each instructor begins on a new page

  • Each class section begins on a new page

  • Instructors, class sections, and students in those class sections are sorted alphabetically by name

  • The box that displays the schedule also includes the primary instructor and any secondary instructors

In the Published Course Code/Course column, if a published code is:

  • Configured for the course, the column displays the published code

  • Not configured for the course, the column contains the course code