Attendance Summary

You can use the Attendance Summary report to generate a summary of attendance for:

  • Each student

  • Each student in terms of clock hours to calculate the student's progress in an academic program

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Attendance Summary or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Attendance Summary.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    % Program CompleteClosed Select the condition for % Program Complete output in the report. For example, if you select condition "Between" and enter the range (50 ; 60) in the respective value field, the report displays the % Program Complete value between 50 and 60 only.

    % Program Complete ValueClosed Percentage of program hours completed to date as of a specific date.

    As Of Date Closed Specifies that you want the report to contain data up to this date.

    CampusesClosed The campus where the student or students were enrolled.

    Campus GroupsClosed The group you specified for the campus. Your institution configures the groups for campuses.

    Last Day AttendedClosed The date the student last attended the institution. From and To

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Program VersionsClosed The program version associated with the student or item.

    Report TypeClosed The type of report, that is Attendance Summary or Attendance Summary by Program for Clock Hour.

    Status CategoriesClosed The category for the status. It can include more than one student status. They are defined by the system and selected for the student statuses configured by your institution.

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Student StatusesClosed The code and name of the school statuses. School statuses are also referred to as student statuses. These statuses are defined/configured by the institution.

    TermsClosed Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.

    Version Start DateClosed The start date of the program version for the campus that the student is enrolling in. From and To

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Attendance Summary reports are sorted by course section, term code, student

  • Course sections and students are displayed in alphabetical order

  • Term codes are displayed in descending order

  • The student name is linked to the student profile. For more information, refer to Access a Profile from a Report.