Start Date

The Start Date report displays a list of students with start dates and other information relevant to their enrollments.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Admissions - Start Date or Admissions - All Reports authorization (All Reports provides authorization to view all reports for Admissions.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > locate Admissions > select Start Date.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    A/R BalanceClosed The Accounts Receivable Balance included in Anthology Finance & HCM. From and To

    Adm. RepClosed The Admissions Representative for the student. If a staff member is removed from an Admissions Representative group after having been assigned to a student, Anthology Student retains the name of the former representative on the student record. This property is populated based on the campus selection. This property supports Equals and Starts With as operator options.

    Applicant TypeClosed Types of applicants configured for your institution.

    CampusClosed The campus where the student or students were enrolled.

    Enroll DateClosed The actual date when the student enrolled in the program version. From and To

    Eval Re EntryClosed Indicates whether the student is a re-entry. Anthology Student evaluates the re-entry date to determine whether the student is a re-entry. If they have a re-entry date, it displays the date and ***Reenroll in the ReEnroll Info column in the report.

    Exp Start DateClosed This field represents the student's expected first day of attendance. It is used for planning and reporting purposes. The value may differ from the actual start date if the student delays or defers. The field is often auto-populated based on the Version Start Date selected during application entry. It can also be manually adjusted during enrollment setup. From and To

    Grad DateClosed The date when the student graduated or is scheduled to graduate from the program version. From and To

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Orig Exp Start DateClosed This is the original expected start date of the enrollment. The date is captured when enrolling a student or upon the completion of the application process. If the student has multiple enrollments, then this date will reflect the original expected start date for each enrollment. If the enrollment is transferred, then the value for Original Student Expected Start Date and this date will be the same. From and To

    Previous EducationClosed The education level of the student. Select a value from the drop-down list if the field is not pre-populated based on the Application record. The values available for selection will depend on the policies and procedures at your institution.

    ProgramClosed The name of the program. Programs are configured by your institution.

    Program VersionClosed The program version associated with the student or item.

    School StatusClosed Specifies the status of the prospect or student at your institution (school status). Statuses are configured by your institution and vary by institution. If you change the status for a student, a dialog is displayed so that you can confirm the change. If there are also tasks associated with the previous status, Anthology Student displays a dialog that you can use to select the tasks to keep and tasks to close with the result of canceled. The student’s status (e.g., Active) is determined by their status history and activation units. A populated Version Start Date does not automatically flip a student to Active unless paired with appropriate status progression. You can use the status values to filter student records in lists/grid, processes, and reports. The status for an alumnus can be complete or graduated.

    ShiftClosed Select shifts associated with the students. Only students who are associated with the selected shifts will have statements generated.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Version Start Date (Transaction Adjustment)Closed The start date of the program version for the campus that the student is enrolling in. From and To

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

Details for the Report

In the report:

  • Students are listed in alphabetical order

  • If Yes was selected for Eval Re Entry in the selection criteria, Anthology Student evaluates the re-entry date to determine whether the student is a re-entry. If they have a re-entry date, it displays the date and ***Reenroll in the ReEnroll Info column in the report. Otherwise, it is blank.

  • The student name is linked to the student profile. For more information, refer to Access a Profile from a Report.