Revenue Recognition

You can use the Revenue Recognition page to recognize revenue. You can:

Create a batch that gathers the students with revenue to post in an open batch
Work with and post the open batch

For an open batch, you can:

Review or print an Exceptions Report
Review and reconcile or print the revenue using the Revenue Summary or Revenue Detail Report
If you review and edit the reports, cancel the open batch so that you can recreate it with your changes included. You can also cancel an open batch
When ready, create a batch that posts the batch

For example, if you reviewed the Exception or Revenue Report for an open batch and changed it, you must cancel and recreate the batch to include any changes after you first created the batch.

The revenue is not recognized until it is posted using the Open Batches tab. You can select multiple campuses.

Revenue recognition should only be run at the end of the month. When it is run, Anthology Student makes the entries for the students in their revenue ledgers.

On the Revenue Recognition page, Anthology Student displays a list of campuses you are authorized to work with. Campuses with a:

White background have open batches
Highlighted background do not have open batches and can be selected

Prerequisites

You must have:

Common - Processes - View authorization

Student Accounts - Processes - Revenue Recognition authorization

To recognize revenue, your institution must have configured:

Earning methods and their late charges (Select the Configuration tile > expand Student Accounts > select Earning Methods.)
Billing methods (Select the Configuration tile > expand Student Accounts > select Billing Methods.)
Transaction codes you want included with the Include In Revenue Recognition box selected (Select the Configuration tile > expand Student Accounts > select Transaction Codes.)
Earning method and earning method with transaction code for the program version (Select the Configuration tile > expand Student Accounts > select Program Versions.)

Your institution must have configured the revenue reference number (ref #). Anthology Student increments the number by 1 each time you recognize revenue and associates it with the transactions on the student revenue ledger.

There must not be revenue recognized during the date range you select. If there is revenue recognized, you should Reverse Revenue Recognition.

There must not be an open batch for the campus. (You cannot create a new batch until the open batch is posted or canceled.)

You should be familiar with the Background for Revenue Recognition.

Access Method

Select the Processes tile > expand Student Accounts > select Revenue Recognition.

Procedure to Recognize Revenue

Process Tab

Use the Process tab to filter the data and queue the batch job.

Select the campuses with colored backgrounds that you want to be included.

Review the values. If needed, change the Start Date and End Date.

Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

End Date The end date of the range for the revenue you want to recognize. It defaults to the end of the month for the start date following the Last Earn Date updated by Anthology Student in the configuration for the campus for Student Accounts after the last revenue recognition process was done.

Open Batch Indicates whether there is a batch already open for the campus. If there is an open batch, it must be posted or canceled before you can create another batch.

Reference Number If there is an open batch for the campus, the revenue ref # configured by your campus. Anthology Student increments the number by 1 each time you recognize revenue and associates it with the transactions on the student revenue ledger.

Start Date The start date of the range for the revenue you want to recognize. It defaults to the start date following the Last Earn Date updated by Anthology Student in the configuration for the campus for Student Accounts after the last revenue recognition process was done. If you need to specify an earlier date for a first time use or a data conversion, you can change the Last Earn Date in the configuration. You should not change the date for other reasons. It can cause the revenue to be earned more than once. If you need to make a change for other reasons, you should use the Reverse Revenue Recognition option from the Processes tile instead.

Select the Queue Batches button.

Open Batches Tab

You can use the Open Batches tab on the Revenue Recognition page to review and print the:

Exceptions Report
Revenue Summary or Revenue Detail Report

If you review and edit the reports, you can also cancel the open batch so that you can recreate it with your changes included. You can also cancel an open batch.

When ready, create and queue the batch that posts the revenue.

You can use the Exceptions Report to determine if any students should be earning revenue. Anthology Student does not include students with exceptions when it posts the batch. It shows students who earned no revenue during a month but had an unearned ending amount greater than zero from the previous month. It also includes a student who has:

A term that has not started
Invalid term IDs
Leave of absence (LOA)
Never attended
Not attended minimum hours required
Not attended recently
Not met the required attendance percentage

Any student not identified with an existing exception reason is assigned to a new revenue exception of "Other".

You can use the Revenue Summary or Revenue Detail Report to review and reconcile or print the revenue. The report that gets displayed will depend on which report your institution selected when it configured revenue for Student Accounts.

Review the values for the open batch.

Added By The name or user ID of the person who added the person or item.

Batch Total The total revenue being recognized in the batch.

Date Added The date when the item or person was added or the status change was entered.

Select the box for the batch you want to work with.

Take the actions appropriate for the process at your institution.

Task	Action to Take
Review and reconcile or print the Revenue Detail Report	Select the Print Revenue Report button.
Review or print the students with revenue that will not be included in the batch	Select the Print Exception Report button. To open the revenue ledger for a student, right-select their name and select either Open link in new tab Open link in new window For information about working with revenue ledgers, refer to Revenue Ledger.

Task

Action to Take

Review and reconcile or print the Revenue Detail Report

Select the Print Revenue Report button.

Review or print the students with revenue that will not be included in the batch

Select the Print Exception Report button.
To open the revenue ledger for a student, right-select their name and select either
- Open link in new tab
- Open link in new window

For information about working with revenue ledgers, refer to Revenue Ledger.

Take the appropriate action.

Condition	Actions to Take	Result
You did not make changes and are ready to post the batch.	Select all the campuses you want to post. Select the Queue Post button.	Anthology Student: Posts the revenue Makes the entries for the students in their revenue ledgers Updates the date in Last Earn Date for the campus in the configuration for Student Accounts
You made changes after you created the batch and you want the changes in revenue to be recognized. For example, you found and corrected exceptions that you want included.	Select the Queue Cancel Batch button. Return to the Process tab and recreate the batch. If needed, use the Print Exception Report and Print Revenue Report buttons again to validate your changes and print. When ready, select the Queue Post button.
You want to cancel the batch for any reason	Select all the campuses you want to cancel. Select the Queue Cancel Batch button.	Anthology Student cancels the batch. If needed, it can then be recreated.

Condition

Actions to Take

Result

You did not make changes and are ready to post the batch.

Select all the campuses you want to post.
Select the Queue Post button.

Anthology Student:

Posts the revenue
Makes the entries for the students in their revenue ledgers
Updates the date in Last Earn Date for the campus in the configuration for Student Accounts

You made changes after you created the batch and you want the changes in revenue to be recognized. For example, you found and corrected exceptions that you want included.

Select the Queue Cancel Batch button.
Return to the Process tab and recreate the batch.
If needed, use the Print Exception Report and Print Revenue Report buttons again to validate your changes and print.
When ready, select the Queue Post button.

You want to cancel the batch for any reason

Select all the campuses you want to cancel.
Select the Queue Cancel Batch button.

Anthology Student cancels the batch. If needed, it can then be recreated.

When the batch completes, Anthology Student displays the results on the History tab.

History Tab

For batches that you created to recognize revenue, you can use the History tab on the Revenue Recognition page to review the status of all the batches for gathering and posting the revenue and reviewing the results of specific batches.

Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export ( Export button ) button on the toolbar.

Review the values in the Batches grid.

Batch The number/ID assigned by Anthology Student to the batch. Based on the selection criteria, the job processes data and creates batches asynchronously in the background.

Batch Total The total revenue being recognized in the batch.

Duration The amount of time it took to process the job or batch.

Started The date and time when the first job within the batch started executing.

Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed; some jobs may be in the Succeeded status, but at least one of the jobs is in Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled.

Submitted By The name of the staff member who submitted the background job or batch for processing.

Type Name space for the batch job.