Attendance

You can use the Attendance page to post daily attendance as a batch for your classes. You can select the term, class section, and date range for which the attendance will be posted.

You can post the exceptions, that is, the absences and the late entries for the class section, with the assumption that all the other students were present for the full class period. If there are any attendance rules configured for the class section, posting the attendance will result in the student being dropped from the course.

Prerequisites

You must have:

• Common - Processes - View authorization

• To view attendance, Academics – Processes – Post Attendance - View authorization

• To edit attendance, Academics - Processes – Post Attendance - Edit authorization

Access Method

Select the Processes tile > expand Academic Records > select Attendance.

Procedure to Post Attendance

1. Select the following criteria.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Course The code and name of the course associated with the record. Some pages also indicate the course status (Active or Inactive).

   Term Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.

   The remaining criteria will depend on whether Class Meets at Various Days/Times Indicates that the class does not have regularly scheduled meeting dates and times. This option allows instructors to create a class schedule for a course section as the class progresses. was selected for the class when it was scheduled. (Select the Class Scheduling tile.)

2. Specify the remaining criteria.

   Class Meets at Various Days/Times Selected?	Available Selection Criteria
   No	Attendance Date The date or date range within which you will post the attendance. From and To
   Yes	Attendance Date The date or date range within which you will post the attendance. Length The duration of the class meeting. This value is displayed automatically and is a read-only field. Time The schedule time of the class meeting. This field is used when your class schedule is configured to include Student Specific Meeting Schedule.

3. Select Apply Filters. The grid displays the students in the Class and the roster for the class, and the days that you can post the attendance.

4. If needed, review the following information above the grid. For additional information about Attendance Type, review the details below.

   Attendance Type The Attendance Type options are Time Absent – All (default), Time Present - Only, Time Present - All, and None. For any option, you can still enter when a student is present or absent. If the course is set up to measure the units completed instead of time, you must specify either Time Present Only or None. Course Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item. Course Name The name of the course configured by your institution. End Date The last day to record the attendance. Attendance for a class section can be recorded for dates that are on or between the start and end dates. Instructor The instructor or instructors assigned to the course, class section, or class section session.

   Scheduled Minutes The scheduled minutes for the class section. Section The code and name for the class section. Start Date The day to start recording the attendance. Attendance for a class section can be recorded for dates that are on or between the start and end dates. Students Registered The number of students registered in the course.

5. For the student in the grid, enter the attendance amount for the appropriate date and time.

6. Select Save to save your attendance entry and post the attendance for the students as a batch.

Additional Actions Available

If you want to freeze the columns in the grid, select the down arrow () in the column header and select the Lock or Unlock option from the drop-down list.

Details for Attendance Type

The value specified for Attendance Type when the class section was scheduled determines whether you want Anthology Student to enter present or absent for unentered attendance when it performs calculations related to attendance.

For any attendance option, you can still specify if a student is present or absent.

The table shows the options displayed if you select Minutes for Unit Type when you configure the course.

Attendance Option Selected	What You Typically Enter	Action Anthology Student Takes for Unentered Attendance	How Attendance Is Typically Taken
Time Absent – All (default)	When a student is absent	Enters present for unentered attendance in the student record.	Regularly and only for the scheduled dates the course section meets.
Time Present - Only	When a student is absent or present	Does not enter present or absent for unentered attendance in the student record. Unentered attendance enters 0 for present and absent.
Time Present - All (recommended)	When a student is present	Enters absent for unentered attendance in the student record.
None	When you enter the Last Date of Attendance	Does not enter present or absent for unentered attendance in the student record. Updates the Last Date of Attendance.	Non-attendance or census-based

If you selected Quantity for Unit Type when you configured the course, the options are: 

• Units Completed
• None