Advertising Expenses

You can use the Advertising Expenses page to record, track, and report the expenses related to marketing, advertising, and other efforts to recruit students. You can also add a new expense and edit an existing expense.

Prerequisites

You must have:

  • Common - Processes - View authorization

  • Admissions - Processes - Advertising Expenses - View

  • Admissions - Processes - Advertising Expenses - Manage authorization

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view the item but cannot edit it. When you add an item, you can only select campuses to which you have access.

Access Method

Select the Processes tile > locate Admissions > select Advertising Expenses.

Filters

By default, the grid displays all records for the campuses you are authorized to work with. You can use the drop-down at the top of the page to display only records for a specific campus.

Procedure to Add or Edit Items

  1. Select All Campuses or select a specific Campus.

  2. Review the values of the records in the grid.

  3. If you want to:

    • Add a new list item, select the New button on the toolbar, and go to New Advertising Expense.

    • Edit an existing list item, select the name in the list.

  4. Specify or change the following values:

    Advertising End Date Closed Date on which the advertisement ended.

    Advertising Start DateClosed Date on which the advertisement started.

    Advertising TimeClosed Time that the ad occurs on radio or TV.

    AmountClosed The dollar amount associated with the record.

    CampusClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    CategoryClosed The category for advertisement is decided by your institution.

    Invoice Date Closed The date when the invoice was generated.

    Invoice NumberClosed The invoice number for agency invoices consists of the following components: If the agency branch’s Invoice Type = “Individual”, the Agency Invoice number consists of: Agency branch’s Last Invoice Number + “-“ + 1 + SyStudentID (database value, not visible in the application). If the agency branch’s Invoice Type = “Masterl”, the Agency Invoice number consists of: Agency branch’s Last Invoice Number + “-“ + 1 + AmAgencyBranchID (database value, not visible in the application).

    Prospect SourceClosed The source of the prospect specified on the Student Profile or inquiry. The values are configured by your institution and they indicate how a student heard about your institution. If you are specifying the value, the program displays a dialog that you can use to select more than one prospect source, vendor, or sub vendors. This property is populated based on the campus selection. This property supports Equals and Starts With as operator options.

    Prospect VendorClosed The vendor for the prospect specified on the Student Profile or inquiry.

    Sub VendorClosed The sub vendor for the prospect student as decided by your institution.

  5. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button