Banks

You can use the Banks page to:

Identify the banks with which your institution does business
Set up multiple accounts in each bank
Set up separate debit and credit accounts for stipends so that you do not have to use the same accounts as those used for refunds.
Print a list of your banks and the accounts in each bank

The General Ledger Accounts report lists the general ledger debit and credit account numbers for the selected transaction codes. Each bank account is related to a general ledger account number for posting transaction activity.

Prerequisites

Depending on your task, you must have

Student Accounts - Bank - Delete, Edit, New, and View authorization.
Student Accounts – Configuration - Manage and View authorization.

To integrate Anthology Student with Anthology Finance & HCM, you must set up the Student Accounts GL Accounting system to Anthology Finance & HCM. This integration disables all the operations (such as Add, Delete, and so on) and can only be used in edit mode.

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view the item but cannot edit it. When you add an item, you can only select campuses to which you have access.

Access Method

Select the Configuration tile > expand Student Accounts > select Banks.

Filters

By default, the grid displays all records for the campuses you are authorized to work with. You can use the drop-down at the top of the page to display only records for a specific campus.

Procedure to Add or Edit Items

Review the values of the records in the grid.
If you want to:
- Add a new list item, select the New button on the toolbar
- Add a new list item by copying and modifying an existing list item, select the row in the list, and select the Duplicate button on the toolbar
- Edit an existing list item, select the Name in the list

Review, specify, or change the following values.

Active Specifies whether the associated record is active.

Address The address of the person, organization, or building associated with the record. If you change the address for a student, Anthology Student displays a dialog that you can use to save the address before your changes to the Related Addresses list for the student (Select the Students tile > select the name in the Students list > expand Contact Manager > select the Related Addresses tile.). You can also specify the type of address. For example, if your institution has a value of Previous configured for the address type, you can select the value for any previous addresses.

Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

City The name of the city where the building, person, or organization is located.

Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item.

Contact Email Address The email address of the student, person, or organization.

Contact Title The title of the contact person.

Country The country of residence. If you are specifying a country, the field defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country.

Fax Number The number where a facsimile (fax) can be received.

First Name The first name of the student. staff member, or other person.

Last Name The last name of the student, staff member, or other person.

Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

Phone Number Phone number associated with the record. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens).

Routing Number The nine-digit numeric code used to identify the bank in a transaction.

State If within the United States, the name of the state.

ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city, state, or both, the list contains the valid ZIP codes.

Select the Save button. Anthology Student enables the Bank Accounts grid.

Active Specifies whether the associated record is active.

Account Number The bank account number associated with the record or transaction.

GL Credit Account Credit side of the journal entry on Student Ledger payments received for this bank, that are not connected to a fund source, or the fund Source Disbursements G/L account for the corresponding fund source and campus has not been filled in.

GL Debit Account The G/L account for the cash account associated with this bank account.

Under Bank Accounts, take the appropriate task in the list.

To add or edit a bank account:

If you want to:
- Add a new list item, select the Add button on the toolbar. Anthology Student displays an Add Bank Account dialog.
- Edit an existing list item, select the name in the list

Specify or change the values. The fields that are displayed will vary depending on the Anthology Finance & HCM integration.

Account Number The bank account number associated with the record or transaction.

Active Specifies whether the associated record is active.

Default Default Bank Account is the account in which deposits are normally made for this campus. If a deposit must go into a different account, users can change it at the time the deposit is prepared.

Deposits Pending Account You can use the Deposits Pending Account when payments are entered in Anthology Student.

Fractional Number Indicates the fractional routing number that identifies the paying bank and consists of a number in the following format: XX-YYY/ZZZZ. XX indicates the city or State where a financial institution is located, YYY indicates the specific identifier for the financial institution and ZZZZ indicates the Federal Reserve district in which the financial institution is located. Typically, this number is displayed in the upper right corner of a check.

GL Debit Account The G/L account for the cash account associated with this bank account.

Great Plains Checkbook Anthology Student saves all records for all campuses that use Great Plains, that contain both a valid Debit and Credit Account or both the Debit and Credit accounts are blank. An error message is displayed if any campus that uses Great Plains is using an incorrect Debit and/or Credit account.

Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

NSF Pending Account You can use the NSF Pending Account when a check is returned and recorded in Anthology Student. An entry must be done in Anthology Finance & HCM to offset the NSF Pending Account to the appropriate Cash account.

Use Great Plains for Next Check Number Used to display the next check number currently stored in the Great Plains checkbook master record. If the bank account is set up to get the next check number from Great Plains, it is so indicated on the Check Printing form and Anthology Student prevents you from changing the check number on the form.

If you want to save and:
- Continue making changes, select the Save button
- Continue to add another item to the list, select the Save & New button

To remove a bank account:
1. Select the bank account from the list.
2. Select the Remove button on the toolbar. Anthology Student displays a dialog.
3. Select Remove.Anthology Student removes the bank account.

If you want to save and:
- Continue making changes, select the Save button
- Continue to add another item to the list, select the Save & New button
- Close, select the Save & Close button