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Allow Accounting Select whether accounting transactions are allowed.
Allow Apply Credits Audit Select whether to enable or disable auditing of credits for the campus. This field is available when the How Should Credits be Applied option is set to Auto Apply Using Hierarchy. The default value is set to No. If you set this option to Yes, all changes related to the credits associated with that campus will be audited. To access audit data for credits application for a student, select the Students tile > select the name in the Students list > expand Student Accounts > select the Audit tile.
Allow Credit Source Order Select whether to enable or disable Credit Source Order for the campus. This field is visible when the How Should Credits be Applied option is set to Auto Apply Using Hierarchy. The default value is No.
• If set to Yes for the campus, you can configure the order by which credit sources will be applied against debit transactions (regardless of when the credit sources were posted).
• If set to No, you cannot configure the credit source order, and the system will continue to apply credits using FIFO (first in, first out) methodology.
Apply Credits Effective Date Indicates the effective date for Apply Credits Source Order configuration, so that transactions earlier than the effective date will not be affected. This field is populated only when the Allow Credit Source Order option is set to Yes.
Allow Transaction Due Dates Select whether to display the Transaction Due Date field while posting charges by campus level. By default, the option is disabled. This option is also used to determine whether a due date will be calculated and populated for debit transactions when posted.
Always Update Last Earn Date Select Yes or No in the "Always Update Last Earn Date" field. When set to Yes, the system will update the Last Earn Date for the campus when there's no revenue detail data at all for the campus for the revenue period being recognized.
When set to No (default), the system will not update the Last Earn Date for the campus when there's no revenue detail data at all for the campus for the revenue period being recognized. The "Always Update Last Earn Date" option will be audited as part of the campus audit.
Auto Reapply Credits When a campus is configured to use the “Auto Apply Using Hierarchy” option, you can specify whether the system should auto-reapply transactions that have already been applied using the “Auto Reapply Credits” option.
If “Auto Reapply Credits” is set to:
- “Yes” (default), the Apply Credits logic will reapply all transactions (including those that have already been applied) to ensure that the transactions are applied based on the Apply Credits rules configured for the campus.
- “No”, the Apply Credits logic will not unapply transactions that have already been applied. The system will only apply the outstanding credit balance to the debit balance based on the Apply Credits rules configured for the campus.
Note: This logic can result in credit transactions being applied to debit transactions that are not aligned with the Apply Credits rules configured for the campus (depending on the timing of when the transactions are posted).
Currency Symbol The standard symbol that represents the currency of a region or country. When you select a currency "Code", the relevant currency symbol is automatically populated in this field.
Currency Symbol Position Select the position of the currency symbol to indicate whether you want the symbol to appear before or after the amount. The options are Leading and Trailing.
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Default Enrollment on Student Ledger Specify the initial default view of a student's ledger card when the Ledger Card is loaded. The options are All Enrollments and Current Enrollment.
How Should Credits be Applied Select the method by which credits to debit balances on the student's ledger card will be applied. The options are "Auto Apply Using Hierarchy" and "Manual/User Applied". Read Note.
The proper application of payments is important for the correct aging of accounts receivable, calculation of student credit balances, and creation of 1098-T forms by the Payments Received reporting period. For each campus, there are two options to apply payments to charges.
Auto Apply Using Hierarchy – Payments (credit transactions) posted to the ledger card are automatically applied to charges (debit transactions) that have not been applied. When the payment is a non-financial aid source, Anthology Student uses the default payment application hierarchy for the campus to apply the payment. If the payment is a fund source payment, the payment application hierarchy for the fund source is used. For details on configuring the hierarchy, refer to Credits Apply Order.
Manual/User Applied – This option lets you choose how payments are applied. When you select this option, a pop-up displays the Apply Credit form, where you can specify the amounts from the selected payment to apply to specific charges.
Last Earn Date The last revenue earning date for the student. If you cancel the revenue, the Last Earn Date is reset. In the revenue calculation procedure, even if $0 is calculated, a revenue detail record is written. This ensures that the revenue report prints all students with deferred balances.
Minimum Transaction Date Specify the date before which ledger transactions will not be accepted. The system rejects transactions with dates earlier than this date. This effectively prevents the system from releasing any records to the General Ledger before that date. The date is automatically updated after the staff member completes the Release to General Ledger process under Processes > Student Accounts. The date can also be updated manually, if needed, by a staff member with proper permissions.
Number of Days following the Graduation Specify the number of days following graduation. This is a school-defined rule for the last day on which users may schedule a payment.
Payment form Timeout Value (Minutes) Specify the cashier time-out value for the Post Payment.
• If this field is not populated, users must authenticate each time they post a payment.
• The value populated in this field represents the minutes of inactivity before users must enter their credentials again.
• The maximum value is 999 minutes.
Prohibit Void of Cleared Refund and Stipend Checks when To control whether users can void a refund or stipend check if the check status is "Cleared", select one of the following options:
Check Cleared Date is not blank,
Check Cleared Date is not blank AND Check Status is "Cleared", or
Check Status is "Cleared".
When a user highlights a refund or stipend from a student's ledger card and edits the transaction, Anthology Student checks if the check is cleared. The determination of whether the check is cleared is based on the definition assigned in the campus configuration (i.e., the three conditions noted above).
If you try to adjust a cleared refund or stipend check, the "Void" button prohibits your from voiding the refund or stipend check.
Restrict Scheduled Payments Based on Graduation Date Select the check box to restrict users from scheduling payment plans that end more than a configured time past the graduation date. When you select the check box, the Number of Days following the Graduation field becomes editable.
Use Cashiering Post Payments Select the check box to enable the cashiering functionality.
The cashiering function keeps track of money taken in and paid out by various departments or campuses in an institution.
It ensures that payments get posted to a student's Ledger Card properly, even if the student made a payment at a campus other than the one in which the student is enrolled. You can also use this option when the Multi-Factor Authentication is enabled.
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