Pell COA

You can use the Pell COA tab on the Program Versions page to configure a Pell Cost of Attendance (COA) instead of using a calculated Pell COA. The Pell COA value will be displayed on the Awards form in the Need Analysis grid by matching the housing status on the student’s academic year with the corresponding housing status configured here.

When the Advanced Feature Enable Pell COA Select Yes to turn on the feature "Enable the Pell Cost of Attendance for Full Time and Less Than Half Time". When the feature is turned on, it enables the Registry Key "EnableLTHTPellCOA" in Anthology Student and disables the registry key "Enable_Eligibility0228" in FAA Regulatory US. EnableLTHTPellCOA is set to 0 (No/Disabled) by default. This registry key exists only in the database. The Enable Pell COA feature makes the Program Version Pell COA tab in the legacy interface read-only. All edits to the Pell COA will be done only in the Student web app. All functionality to award Pell Grants based on the full-time (FT) or less-than-half-time (LTHT) Pell COA will still work in the legacy interface and web app. A message in the legacy interface informs staff members when the advanced feature is turned on. is turned on, institutions can configure a Full-Time (FT) and a Less Than Half-Time (LTHT) Pell COA by residence by award year.

Pell fund sources awarded before the "Enable Pell COA" feature was activated display the EstAwardYearCOA field (which is read-only) if a value exists for that fund source and both FT Pell COA and LTHT Pell COA fields are present. After enabling the feature, new Pell awards show only the LT Pell COA and LTHT Pell COA fields.

Pell COA is applied when a student's housing costs change within a payment period. For example, if a student moves from on-campus to off-campus housing at midterm, the institution may wish to recalculate the student’s award for that payment period.

• If the Pell COA is $0, Anthology Student will not let you award a Pell Grant.

• The Pell COA is populated in two ways:

  1. Specify the Pell COA amounts under Configuration > Financial Aid > Program Version. This amount will populate the Pell COA on the awards form.

  2. If the Pell COA is not specified for the Program Version, the system will use the student’s Budget Information from the Academic Year form to calculate and populate the Pell COA. Calculated Pell COA is based on a 9-month academic year. If your academic year is longer or shorter, this value may differ from the value displayed in the Cost of Attendance field.

• The Automated Awarding users should refer to the Auto Packaging Feature or Auto Repackaging Feature of the Pell Grant.

Institutions that have enabled Automated Awarding via Automated Process Activation will use the Pell COA on the Automated Budget and Packaging Options page, but when not configured, the Financial Aid Program Version Pell COA will be used.

When the Advanced Feature Enable Pell COA Select Yes to turn on the feature "Enable the Pell Cost of Attendance for Full Time and Less Than Half Time". When the feature is turned on, it enables the Registry Key "EnableLTHTPellCOA" in Anthology Student and disables the registry key "Enable_Eligibility0228" in FAA Regulatory US. EnableLTHTPellCOA is set to 0 (No/Disabled) by default. This registry key exists only in the database. The Enable Pell COA feature makes the Program Version Pell COA tab in the legacy interface read-only. All edits to the Pell COA will be done only in the Student web app. All functionality to award Pell Grants based on the full-time (FT) or less-than-half-time (LTHT) Pell COA will still work in the legacy interface and web app. A message in the legacy interface informs staff members when the advanced feature is turned on. is enabled, then, beginning in 2024-25, Anthology Student awards Pell Grants using award year specific Pell COA, while award years 2023-24 and prior used Pell COA based on academic year effective date.

Prerequisites

You must have Financial Aid - Configuration - Manage authorization.

Access Method

Select the Configuration tile > expand Financial Aid > select Program Versions.

Procedure to Add or Edit Pell COA Amounts

1. If not already selected, select the Program Version in the grid.

2. Select the Pell COA tab.

3. If you want to:

   • Add new Pell COA amounts, select the Add button. A record is added to the grid for you to complete.

   • Edit an existing Pell COA record, select the cell in the record you want to change.

   You cannot configure the same Effective Date with the same Effective Date Type. A validation message will state: “A Pell COA has already been configured for this Effective Date and Effective Date Type. Please select another Effective Date Type or change the Effective Date to a different date.”

4. Review, specify, or change the following values.

   Award Year This is the award year that the Pell COA values will be applied to when awarding the Pell Grant. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp. Modified By The name or user ID of the person who changed the item. Effective Date Select the effective date. The Effective Date entered here is compared against the Effective Date Type to determine the appropriate rate to bill the students.  Read Note. When the Advanced Feature Enable Pell COA Select Yes to turn on the feature "Enable the Pell Cost of Attendance for Full Time and Less Than Half Time". When the feature is turned on, it enables the Registry Key "EnableLTHTPellCOA" in Anthology Student and disables the registry key "Enable_Eligibility0228" in FAA Regulatory US. EnableLTHTPellCOA is set to 0 (No/Disabled) by default. This registry key exists only in the database. The Enable Pell COA feature makes the Program Version Pell COA tab in the legacy interface read-only. All edits to the Pell COA will be done only in the Student web app. All functionality to award Pell Grants based on the full-time (FT) or less-than-half-time (LTHT) Pell COA will still work in the legacy interface and web app. A message in the legacy interface informs staff members when the advanced feature is turned on. is set to Yes, the Effective Date column is changed to read-only. The default date is based on the initial configuration. The purpose of this change is to enable staff members to define whether to apply the Pell COA associated with the Program Version OR the Pell COA configured in the Budget Information on the student's Academic Years page for a specific award year. Any Pell Grant that is awarded within a single or multiple academic years needs to be accurate in the following scenarios: A student transfers between programs that have different Pell COAs The institution changes the Pell COA during an active academic year When more than one Pell COA is configured against the same award for the 2024-25 and future award years, a message indicates "Duplicate Pell COA assigned to the same award year" regardless of the Effective Date. At this point, the staff member can reconfigure the budget or recalculate the Pell Grant eligibility.

   Off Campus The Full Time Pell COA amount if the student lives off campus. Off Campus LTHT The Less Than Half Time Pell COA amount if the student lives off campus.

   On Campus The Full Time Pell COA amount if the student lives on campus. On Campus LTHT The Less Than Half Time Pell COA amount if the student lives on campus.

   With Parent The Pell COA amount if the student lives at home with their parents. With Parent LTHT The Less Than Half Time Pell COA amount if the student lives with a parent.

   Pell COA (Full Time and LTHT) is configured and stored only in whole dollars. Academic Year Budget calculations use standard rounding for Pell COA values, which are recorded as whole numbers, including CalcDisbPellCOA amounts for individual disbursements.

   When the “Enable Pell COA” advanced feature is turned on, existing values are rounded to whole dollars. The rounding to whole dollars also applies to the Pell COA value on the Awards page for current and future academic years.

   Less Than Half-Time (LTHT) Pell COA in Pell Calculations for Award Year 2024-25 and Beyond

   When a student is enrolled in a term with an enrollment intensity of less than 50, Pell calculations for award year 2024-25 and beyond will evaluate the LTHT Pell COA.

   When the Pell COA for On Campus LTHT, Off Campus LTHT, and With Parent LTHT values are configured on the program version, the system will evaluate the LTHT Pell COA when calculating a Pell disbursement. When not configured, the system will evaluate the institutional charges from the academic year budget to calculate the Pell disbursement(s).

   If the Pell Grant is awarded across multiple program versions, the system will evaluate the respective program version’s LTHT Pell COA for that disbursement.

   The system will not update the LTHT Pell COA field value if the field is populated and locked under Student Profile > Financial Aid > Awarding > Awards.

   Pell Term Disbursements Amounts for Less Than Half-Time Enrollment Intensity

   When the Less than Half-Time (LTHT) Pell Cost of Attendance (COA) is less than the calculated threshold (Pell Scheduled Award multiplied by the Enrollment Intensity %), Anthology Student uses the LTHT Pell COA to calculate the Pell disbursement amounts for terms within the academic year that have an enrollment intensity of LTHT or an enrollment intensity of less than 50%.

   Example:

   A student’s scheduled award is $7,500. The program version is configured to have the LTHT Pell COA of $3,000.

   The student is enrolled in an Academic Calendar 2 (term of quarters) and takes:

   • 10 credits in Fall
   • 6 credits in Winter
   • 5 credits in Spring

   The term disbursement amounts are calculated as follows:

   • Fall: $7,500 x 83% = $6,225 Pell Scheduled Award / 3= $2,075.

   • Winter: $7,500 x 50% = $3,750 Pell Scheduled Award / 3= $1,250.

   • Spring: $7,500 x 42% = $3,150 per enrollment intensity, so the Pell Scheduled Award per LTHT Pell COA is $3,000 / 3 = $1,000.

   The system uses the LTHT Pell COA for the spring term because it is lower than the enrollment intensity threshold of $3,150. The fall and winter terms are not applicable because the student is not enrolled less than half-time.

5. If you want to save and: 

   • Continue making changes, select the Save button

   • Close, select the Save & Close button