SAP Audit

You can use the SAP Audit report to display the information stored in the SAP Audit. For example, SAP date and name of the operator who ran the SAP, SAP status posted, and failed sequence number.

You can also include all detail records from all students included in the SAP run or only include students where a manual override of SAP status occurred.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - SAP Audit or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for SSRS Export to Excel. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select SAP Audit.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Academic AdvisorsClosed Name of the student's academic advisor.

    Campus GroupsClosed Specifies the campus group for which the report is generated.

    CampusesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Manual OverrideClosed Indicates whether the values were manually overridden.

    New SAP StatusesClosed The SAP status saved to the Term Summary.

    Program VersionsClosed The program version associated with the student or item.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    SAP Date RunClosed The date when the satisfactory academic progress (SAP) was executed. From and To

    SAP Enrollment StatusesClosed The enrollment statuses assigned to the student during the satisfactory academic progress (SAP).

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    Student StatusesClosed Specifies the status of the prospect or student at your institution. Statuses vary by institution. They are configured by your institution. If you change the status for a student, a dialog is displayed so that you can confirm the change.

    TermsClosed Select a term from the list of available terms.

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the exported file.

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Students are listed in alphabetical order

  • SAP audits are sorted by Student Name and Campus

  • Total numbers of student records for the selected campuses are displayed at the end of each campus

  • The last page has the total number of all the student records