Convert Placement Status

You can use the Convert Placement Status page to convert a batch of placement status records to a new In School placement status in the selected campuses.

Use the History tab to review the status of all the batches, review the results of specific batches, and manage the batches. For example, you can review the results to make sure that all of the placement status records were successfully converted.

Prerequisites

You must have:

• Common - Processes - View authorization

• Career Services - Processes - Convert Placement Status authorization

Access Method

Select the Processes tile > locate Career Services > select Convert Placement Status.

Procedure to Create and Queue the Batch

1. Select the Process tab.

2. Specify the values under Selection Criteria to filter the list. If you select more than one campus, Anthology Student filters the remaining fields to only include values that apply to all the selected campuses.

   Campus Groups The group you specified for the campus. Your institution configures the groups for campuses.

   Current Exit Interview Status Select the current exit interview status from the drop-down list.

3. In Proposed Changes to Student Records, specify the following values.

   New Exit Interview Status Select the new exit interview status from the drop-down list.

   New In School Job Status Select the In School status to be applied to each placement record.

4. Select the Queue Convert button.

5. In the Queue Batch dialog, review or change the name of the batch and select the Queue button.

Anthology Student processes the batch.

When the batch completes, Anthology Student displays the results on the History tab so that you can review the results and verify that all of the placement status records were actually converted to new status.

Procedure to Review Results

1. Select the History tab.

   Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export () button on the toolbar.

2. Review the status and values for the batches in the list.

   Date Added The date when the item or person was added or the status change was entered. Duration The amount of time it took to process the job or batch. Name The descriptive name of the item.

   Started The date and time when the first job within the batch started executing. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed, some jobs may be in the Succeeded status, but at least one of the jobs is in Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled. Submitted By The name of the staff member who submitted the batch for processing.

3. Select the name of the batch in the list. Anthology Student displays the details for the job in the Job Results list.

4. Review the values in the list.

   Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Job Created The date and time when the job was added to the background job queue. Job Started The date and time when the job was pulled from the queue and started executing. The start time for a job will be the same time or later than the start time for the batch. Job Status The status of the job. Enqueued indicates the job is in the queue waiting to be executed. Scheduled indicates the job is scheduled to run at a future time. Processing indicates the job is running. Succeeded indicates the job was completed with no errors. Deleted indicates the job was completed with errors. New Exit Interview Status Select the new exit interview status from the drop-down list.

   New In School Job Status Select the In School status to be applied to each placement record. Previous Exit Interview Status Indicates the previous exit interview status. Result If the position was changed, then the new term position. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.