Review Batches for Assigning Documents

For batches that you created to assign documents to students, you can use the History tab on the Document Assignments page to review the status of all the batches, review the results of specific batches, and manage the batches based on your campus-level permission.

Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export () button on the toolbar.

Prerequisites

You must have:

• Common - Processes - View authorization

• Contact Manager – Processes – Document Assignment

Access Method

Select the Processes tile > locate Contact Manager > select Document Assignments.

Procedure to Review Results

1. Select the History tab.

2. Review the status and values for the batches in the list.

   Duration The amount of time it took to process the job or batch. Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file). Number of Students Of the number of students selected, the number of students that were assigned documents when processing for the batch was complete.

   Started The date and time when the first job within the batch started executing. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed, some jobs may be in the Succeeded status, but at least one of the jobs is in Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled. Submitted By The name of the staff member who submitted the background job or batch for processing.

3. Select the name of the batch in the list. Anthology Student displays the details for the job in the Job Results list.

4. Review the values in the list.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Documents Lists the document names. If you are selecting the documents, you can use the search icon to display a list that you can use to select multiple documents. Graduation Date The date when the student graduated or is scheduled to graduate from the program version. Job Created The date and time when the job was added to the background job queue. Job Result Indicates the processing result for the job. If it was successfully processed, it displays Passed or Succeeded. Otherwise, it displays the reason why it was not processed. Job Started The date and time when the job was pulled from the queue and started executing. The start time for a job will be the same time or later than the start time for the batch.

   Job Status The status of the job. Enqueued indicates the job is in the queue waiting to be executed. Scheduled indicates the job is scheduled to run at a future time. Processing indicates the job is running. Succeeded indicates the job was completed with no errors. Deleted indicates the job was completed with errors. Program Version The program version associated with the student or item. Start Date This field represents the official start date of a specific program version for a campus. It drives academic, financial, and regulatory processes. The Program Version Start Date is often populated on the day the student becomes Active, even if the field wasn’t manually set during enrollment. If the Version Start Date field is not flagged as required, the Program Version Start Date may still be auto-populated when the student’s status flips to Active. Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it. Student Status Specifies the status of the prospect or student at your institution (school status). Statuses are configured by your institution and vary by institution. If you change the status for a student, a dialog is displayed so that you can confirm the change. If there are also tasks associated with the previous status, Anthology Student displays a dialog that you can use to select the tasks to keep and tasks to close with the result of canceled. The student’s status (e.g., Active) is determined by their status history and activation units. A populated Version Start Date does not automatically flip a student to Active unless paired with appropriate status progression. You can use the status values to filter student records in lists/grid, processes, and reports. The status for an alumnus can be complete or graduated.