Disbursement Approval Criteria
You can use the Disbursement Approval Criteria page to configure the criteria Anthology Student applies to approve disbursements when you use the Approve Disbursements to Pay process to have Anthology Student evaluate and automatically approve disbursements. Select the Processes tile > expand Financial Aid > select Approve Disbursements to Pay.
When one or more requirements are not met, the disbursement fails and the reasons for the failure are displayed on the Approve Disbursements to Pay page.
You can specify the financial aid documents that will be checked when disbursements are evaluated against the disbursement approval criteria. Because different disbursement approval criteria can be associated with different fund sources, an institution can have different lists of financial aid documents checked within the approval criteria for different fund sources when disbursements are auto-approved.
For program versions configured to use an academic calendar that uses clock hours or credit hours without terms, the disbursement approval process relies on the Student Pace Evaluation (SPE) feature to manage the disbursement dates. SPE can adjust the dates of a payment period and ensures that all credits or hours and weeks have been met before the next payment period starts. A disbursement is approved if the date of the disbursement is equal to the current date. For more details, refer to Background for Student Pace Evaluation.
If student are enrolled in a non-term program version and they have a stub loan period, Anthology Student does not use completed credits or hours and weeks as criteria when approving Direct loan disbursements associated with the stub loan period. For more details, refer to Background for Overlapping Loans and NSLDS.
The disbursement approval criteria you specify here can be selected for the campuses for a fund source when you configure fund sources. (Select the Configuration tile > expand Financial Aid > select Fund Sources.)
Prerequisites
You must have Financial Aid - Configuration - Manage authorization.
You should also be familiar with the:
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Processing for stub loan periods for the Min Credits Completed and Min Hours Completed fields
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Calculation for FA Credits / Clock Hours field
For more information, refer to the Background for Specific Criteria.
Access Method
Select the Configuration tile > expand Financial Aid > select Disbursement Approval Criteria.
Procedure to Add or Edit Items
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Review the values of the records in the grid.
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If you want to:
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Add a new list item, select the New button on the toolbar
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Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar
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Edit an existing list item, select the Name in the list
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Specify or change the following values.
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Under Disbursement Criteria, specify or change the following values.
Read Note
When you configure the “Bachelor Degree” field and select the Queue Approval button in Processes > Financial Aid > Approve Disbursement to Pay, the following validation sequence occurs:
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The system validates if an ISIR is on file and determines the degree level in the ISIR.
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If no ISIR is on file or the degree is not specified in the ISIR, the system checks the degree level in the Previous Education and completed prior Enrollment.
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If multiple records are available in the Previous Education, the system determines the graduation date and uses the degree level from the latest record.
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If there is no Previous Education and the student has completed a prior Enrollment, the system uses the degree level from the prior Enrollment.
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If multiple records are available in the prior Enrollment, the system uses the degree level with the latest graduation date.
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If both Previous Education and prior Enrollment records are available, the system uses the degree level with the latest graduation date.
If any of the above conditions are met, the Approve Disbursements to Pay batch will be approved, otherwise, it will fail.
Enrollment Status = Packaged to Status
Read Note
If you configure the disbursement approval criteria by:
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Enrollment (Evaluation Mode = Current Enrollment), Anthology Student checks the SAP status for the enrollment as a whole, i.e., it checks whatever coursework is in progress.
If SAP has never been run for an enrollment, the Approve Disbursements to Pay process will not perform this check or hold disbursements for this criteria. An SAP status being reported as Not Calculated will not produce an exception or hold a disbursement for this criteria.
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Term (Evaluation Mode = Disbursement Term), Anthology Student checks the SAP status using the payment period/term associated with the disbursement.
If no SAP status is found in the term summary, the previous payment period/term with an SAP status is used for the evaluation. This is because SAP is typically not run until after a term/payment period has been completed and often not run against every disbursement term/payment period.
First Time Borrower 30 Day Rule
Include Attendance for All Course Terms
Max days after Loan period End Date
Max days prior to Term Start date
Min Payment period Hours attended
Pell Enrollment Intensity - Packaged = Actual
Read Note
For more details about this configuration option, refer to Enrollment Intensity Calculation for Pell Grants.
Originated/Certified before LDA
Use FA Credits for Non TIV Awards
Read Note.
When the Advanced Feature Enable FA Credits for Enrollment Status and Enrollment Intensity
is activated (on a version of Student 24.2.0 or higher and Regulatory US 24.4.0 or higher) (refer to Advanced Features) and the program version is set to a Title IV-eligible program, Anthology Student enables the Use FA Credits for Non TIV Awards check box on the Disbursement Approval Criteria (DAC) form with the following tooltip: “Enabling this check box will use FA Enrollment Intensity and FA Enrollment Status from the FA Aggregate Information tile.” The check box is cleared by default.
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If you select the check box, Anthology Student will allow a non-Title IV fund to use fields related to FA credits from the Aggregate FA Term Information tile. The Approve Disbursements to Pay process will validate the DAC using the FA Enrollment Status and FA Enrollment Intensity values when evaluating non-Title IV awards.
The Minimum Enrollment Status and Enroll status = packaged status fields in the DAC reference the FA Enrollment Status, and FA Enrollment Intensity for FA credits on Title IV funds.
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If you do not select the check box, the system will not allow a non-Title IV fund to use fields related to FA credits.
Read Note
You can select multiple ISIR Verification Statuses. The following codes are available when reporting Pell and Direct Loan payments to COD:
- A - Accurate
- B - Blank
- C - Calculated
- E - Selected, Qualified Exclusion
- N - Not Selected
- R - Reprocessed
- S - Selected, Not Verified
- T - Tolerance
- V - Verified
- W - Without Documentation
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Financial Aid Automated Disbursement Eligibility
When the advanced feature flag Enable FA Credits for Enrollment Status and Enrollment Intensity
is activated (on a version of Student 24.2.0 or higher and Regulatory US 24.4.0 or higher), and the program version is a Title IV-eligible program, Anthology Student will capture Financial Aid Credits and derive Financial Aid Enrollment Status and Financial Aid Enrollment Intensity. The aforementioned values can be reviewed under Student Profile > Financial Aid > Aggregate FA Term Information. Automated Disbursement Eligibility will evaluate student's enrollment status and enrollment intensity (2024-25 Pell Grant) based off the FA Credits. By default, all of this validation will be applied for Title IV fund sources. However, for non-title IV fund sources, the Disbursement Approval Criteria form has a new option Use FA Credits for Non TIV Awards
to evaluate Non-Title IV fund sources using FA Credits.
If you select the check box, Anthology Student will allow a non-Title IV fund to use fields related to FA credits from the Aggregate FA Term Information tile. During the Approve Disbursements to Pay process, the DAC will be validated using the FA Enrollment Status and FA Enrollment Intensity values when evaluating non-Title IV awards. Note that the Min Enrollment Status
and Enrollment Status = Packaged to Status
fields in the DAC reference the FA Enrollment Status and FA Enrollment Intensity for FA credits on Title IV funds.
If you do not select the check box, the system will not allow a non-Title IV fund to use fields related to FA credits.
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Use the table to determine and complete the remaining areas on the page.
Condition and Task Action to Take If you selected Missing Documents in the Document Evaluation list, add the documents in the Missing Documents list (By default, the list is grouped by module and document type.) If your institution has enabled and configured the feature for multiple disbursements, specify the criteria for the second disbursement under Additional Multiple Disbursement Criteria. Under Additional Multiple Disbursement Criteria, either:
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Specify or change the criteria for the other disbursement
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Select Copy Disbursement Criteria and make any changes for the other disbursement
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If you want to save and:
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Continue making changes, select the Save button
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Continue to add another item to the list, select the Save & New button
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Close, select the Save & Close button
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