STAR Mailbox

Using the STAR Mailbox tab, you can create mailboxes for COD transmission and retrieval.

Prerequisites

You must have:

  • Common - Configuration - View authorization

  • Financial Aid Automation – Configuration – Automated Job Management - View authorization.

  • Financial Aid Automation – Configuration – Automated Job Management - STAR Mailbox - Edit and New authorization.

Access Method

Select the Configuration tile > expand Financial Aid > select Automated Job Management.

Procedure to Review and Configure STAR Mailboxes

  1. In the STAR Mailbox tab, current mailboxes are displayed in the Existing Mailboxes grid with the following values.

    ActiveClosed Specifies whether the associated record is active.

    Automation TypeClosed Either Manual or Automated.

    CampusClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    CodeClosed Unique mailbox identifier for a campus or group of campuses (up to 10 characters).

    Date ModifiedClosed The date when the item was changed. On some pages, the date also includes the timestamp.

    Entity IDClosed The Reporting Entity ID is the Routing ID of the institution that reports the Pell and/or Direct Loan data in the COD Common Record format for the campuses or students it serves. The Reporting School Entity ID must be a school and cannot be a third-party servicer.

    FFEL IDClosed Indicates the Federal Family Education Loan (FFEL) ID (CommonLine only).

    FFEL ID BranchClosed Indicates the branch associated with the Federal Family Education Loan (FFEL) ID.

    Host KeyClosed Applicable to CommonLine only.

    Group IDClosed The identifier for the Group as specified by EDconnect (up to 50 characters).

    Mailbox TypeClosed The specific type of job the mailbox is created for.

    NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

    Recipient IDClosed EDConnect, Global, etc.

    Receipt MailboxClosed The path/location/address for the receipt mailbox.

    Transmission TypeClosed The type of transmission to be performed (Transmit or Retrieve).

    User IDClosed FSA User ID.

  2. You can deactivate and reactivate an existing mailbox, edit an existing mailbox, or create a new mailbox.

    If you want to... Procedure:
    Deactivate a STAR Mailbox

    Select and highlight an active mailbox in the grid (must have Yes in the Active column).

    Select Deactivate in the toolbar.

    Reactivate a STAR Mailbox

    Select and highlight a deactivated mailbox in the grid (must have No in the Active column).

    Select Reactivate in the toolbar.

    Edit a STAR Mailbox

    Select the link displayed for the specific record in the Mailbox Type column.

    The Edit Mailbox section is displayed with all the details for that mailbox. Review the following values and adjust as needed.

    Recipient Options:

    Automation TypeClosed Either Manual or Automated.

    Campus NamesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    ProcessClosed The specific process you wish to create the STAR mailbox for (COD, CommonLine, or Application Processing).

    Recipient IDClosed EDConnect, Global, etc.

    Reporting Entity IDClosed Identifier assigned to the school that sends and receives data for the campuses it serves.

    Transmission TypeClosed The type of transmission to be performed (Transmit or Retrieve).

    Mailbox Options:

    CodeClosed Unique mailbox identifier for a campus or group of campuses (up to 10 characters).

    EdConnect Install PathClosed The configured install path for EdConnect used during the COD process.

    FSA User PasswordClosed Assigned and required by EDconnect (max length is 8 characters).

    FSA User IDClosed Assigned and required by EDconnect (max. length is 50 characters).

    Full Path to EdConnect Temp FolderClosed The entire path to the Temp folder for EdConnect.

    Group IDClosed The identifier for the Group as specified by EDconnect (up to 50 characters).

    NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

    Create a new STAR Mailbox

    Select New in the toolbar.

    The New Mailbox section opens. Select the following values.

    Recipient Options:

    Automation TypeClosed Either Manual or Automated.

    Campus NamesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    ProcessClosed The specific process you wish to create the STAR mailbox for (COD, CommonLine, or Application Processing).

    Recipient IDClosed EDConnect, Global, etc.

    Reporting Entity IDClosed Identifier assigned to the school that sends and receives data for the campuses it serves.

    Transmission TypeClosed The type of transmission to be performed (Transmit or Retrieve).

    Mailbox Options:

    CodeClosed Unique mailbox identifier for a campus or group of campuses (up to 10 characters).

    EdConnect Install PathClosed The configured install path for EdConnect used during the COD process.

    FSA User Password Closed Assigned and required by EDconnect (max length is 8 characters).

    FSA User IDClosed Assigned and required by EDconnect (max. length is 50 characters).

    Full Path to EdConnect Temp FolderClosed The entire path to the Temp folder for EdConnect.

    Group IDClosed The identifier for the Group as specified by EDconnect (up to 50 characters).

    NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

    If you attempt to create a STAR Mailbox that is already configured with the same required criteria and saved in the system, the duplicate mailbox validation message is displayed showing the details of that saved mailbox. You can select Go to Active Job to open the active job for that mailbox and review it.

  3. Select the Save & Close button to save and close the page.