Background for Views

You can use views to display your data in the Anthology Student database. Views is a feature unique to Anthology Student. You create views in grid and chart formats containing data from most of the modules in Anthology Student (such as the Contact Manager and Financial Aid module).

For example, you can create views that enable you to:

Quickly access the data that you refer to frequently
Track and complete your work faster
Compile and analyze data more efficiently

You can create a view using all the related data in the database. Once saved, the views are available on demand and can be pinned to the Views page for quick and easy access.

For example, program data from Admissions is related to data from Academic Records because:

A prospect becomes a student
A student is associated with a program

You can include the program data from Academic Records in an Admissions view because it is related.

View Types

While a view refers to a collection of data, a view type is the format used to display the data. Once you have created a view, you can easily switch between the view types. The table explains the view types and the icons that you can use to distinguish between them. Reports are no longer supported.

View Type	Description	Icon
Chart	Displays the view in a chart.
Grid	Displays the view in a grid.

When a View is predefined and installed with Anthology Student, the name will be prefixed with Anthology -.

Data Available in Views

In the current release, views can access the most commonly used data and any of its related data in the following modules.

Academic Records
Admissions
Career Services
Contact Manager
Financial Aid
Student Accounts
Student Services

Anthology Student filters the data in Views and grids so that the data displayed is for the campuses (CampusIds) that are associated with your user ID. For example, if your user ID is associated with three campuses, the Views and grids will contain data for those three campuses.

Modules, Objects, and Properties in a Query

To add data to a view, you select the modules, objects, and then the properties to include in the query. The table lists the items you use to create the query.

Item in List	Definition	Example	Additional Information
Module	Corresponds to modules in the legacy interface.	The Academics module.	The exception is the Common object. It contains information that appears across modules (such as students, staff, and campuses).
Object	Corresponds to a category of information in the legacy interface module.	The Programs object in the Academics module corresponds to: Lists menu > Academic Records command > Programs tab Program Code Setup dialog displayed when you use the Edit button on the Programs tab	A predictive search option is available. You can type into the search bar to find the Object for use. You have to select the displayed Object from the drop-down. The predictive search option helps you to search without wading through the available lists, saving time and minimizing missing a field on the list that exists.
Property	Corresponds to a field containing data in the object. When selected, it becomes: A column of data in a grid The data that you can add to a report and chart	The Name property corresponds to the Description field on the Select the Configuration tile > expand Academic Records > select Programs.	Not all of the fields are always available. For example, although the Program Group is listed in the Program Code Setup dialog, it is not a property of the Program. It is selectable as a property in the Program Group object instead. A predictive search option is available for the Available Properties list. You can type into the search bar to find the Available Property for use. You use the search icon or select the Enter/Return key to search the particular property. Available Properties also enables you to search for three levels of child properties. The Available Properties search bar: Highlights your search keyword from the list of properties available within that object Only triggers when you press the Enter button or select the Search icon Displays a spinner/loader for objects with large entity sizes before you can access Available Properties

Item in List

Definition

Example

Additional Information

Module

Corresponds to modules in the legacy interface.

The Academics module.

The exception is the Common object. It contains information that appears across modules (such as students, staff, and campuses).

Object

Corresponds to a category of information in the legacy interface module.

The Programs object in the Academics module corresponds to:

Lists menu > Academic Records command > Programs tab
Program Code Setup dialog displayed when you use the Edit button on the Programs tab

A predictive search option is available. You can type into the search bar to find the Object for use. You have to select the displayed Object from the drop-down. The predictive search option helps you to search without wading through the available lists, saving time and minimizing missing a field on the list that exists.

Property

Corresponds to a field containing data in the object. When selected, it becomes:

A column of data in a grid
The data that you can add to a report and chart

The Name property corresponds to the Description field on the Select the Configuration tile > expand Academic Records > select Programs.

Not all of the fields are always available. For example, although the Program Group is listed in the Program Code Setup dialog, it is not a property of the Program. It is selectable as a property in the Program Group object instead.

A predictive search option is available for the Available Properties list. You can type into the search bar to find the Available Property for use. You use the search icon or select the Enter/Return key to search the particular property. Available Properties also enables you to search for three levels of child properties. The Available Properties search bar:

Highlights your search keyword from the list of properties available within that object
Only triggers when you press the Enter button or select the Search icon
Displays a spinner/loader for objects with large entity sizes before you can access Available Properties

Relationship of an Object to a Property

The relationship of an object to a property in the legacy interface of Anthology Student is displayed when you select the Lists menu > Academic Records > Programs tab and use the Edit button on the tab to access the Program Code Setup dialog.

Objects with Related Data

When an object has related data, you can add the properties of the related object to the view. The illustration shows how related objects are displayed in the Student Web App.

Two related objects as they apprear in the Available Properties list.

When you create or edit a View in Anthology Student, the system generates an OData query using the selected entity properties/columns. The system limits the number of properties in the OData query to 90. Views will not be displayed and OData queries will not succeed when the limit is exceeded. Opening an existing View that exceeds 90 properties will redirect you back to the grid, where you must select Show Query and edit the properties. If necessary, contact Anthology Support for assistance to modify your custom Views or queries.

Standard Views Installed With Anthology Student

Standard views are installed with Anthology Student so that you have examples to review and views that you can use immediately. Standard views cannot be deleted, removed, or renamed like the custom views that you create, except if you have System Administrator access.

Standard views are prefixed with Anthology -.

Expand the following sections to review the standard views, the type of data included, the audience, and whether the view is available as a grid, chart, or both.

Academics

View Name	Data Included	Audience	Grid	Chart
Anthology – Audit Courses	Detailed report of all the audit courses Properties Term.Code Term.Description Student.Full Name Class Section.Section Code Course.Code Course Description Student Schedule Letter Grade Course Status Credits Class Section.Instructor.Staff.Full Name Audit Course	Faculty members and administrators who want to know the details of all audit courses	X	X
Anthology – CIP Codes – Area of Study	Area of Study identifiers and the 2010 and 2020 CIP Codes configured To identify when CIP Codes changed between 2010 and 2020, filter/sort the 2020 CIP Note field to those containing “deleted” or “moved to”. Properties Name Code Area Of Study Type.Name Active 2010 CIP Code Concentration Current Year Cip Code.2020 CIP Code Current Year Cip Code.2020 CIP Name Current Year Cip Code.2020 CIP Note	Departments engaged in managing and/or reporting Area of Study CIP Codes	X
Anthology – CIP Codes – Program	Program identifiers and the 2010 and 2020 CIP Codes configured Properties Description Code Active 2010 CIP Code Current Year Cip Code.2020 CIP Code Current Year Cip Code.2020 CIP Name Current Year Cip Code.2020 CIP Note Program	Departments engaged in managing and/or reporting Program CIP Codes	X
Anthology – CIP Codes – Program Version	Program Version identifiers and the 2010 and 2020 CIP Codes configured Properties Code Version Description Program Version Active 2010 CIP Code Current Year Cip Code.2020 CIP Code Current Year Cip Code.2020 CIP Name Current Year Cip Code.2020 CIP Note	Departments engaged in managing and/or reporting Program Version CIP Codes	X
Anthology – Class Sections with Departments	Detailed report of the class sections with departments for specific terms Properties Term Code Class Section.Course.Code Class Section.Course.Description Class Section.Section Code Class Section. Instructor.Description Class Section.Department.Code Class Section.Department.Name Class Section.Reg.Studs Term Start Date	Faculty members and administrators who want to know the list of the class sections with departments	X	X
Anthology – Degree Awarded	Detailed information about the list of the students who were awarded a degree Properties Degree.Description Degree.Code Enrollment.Student.First Name Enrollment.Student.Last Name Enrollment.Program Version.Code Enrollment.Program Version.Version Description Date Awarded Date Cleared Record ID Note	Faculty members and administrators who want to know the detailed report of the students who were awarded a degree.	X	X
Anthology - Final Grade Change Reasons	Detailed report of students who had a final grade change and the change reason associated with that final grade change. Properties Student.Full Name Student.First Name Student.Last Name Student Course Record.Term.Code Student Course Record.Term.Description Student Course Record.Course.Code Student Course Record.Course.Description Student Course Record.Letter Grade Student Course Record.Numeric Grade Old Value New Value Student Course Record.Final Grade Reason.Name Date Modified User Name (who modified the Final Grade) Id	Faculty members and administrators who want to know the detailed report of the students who have had a final grade change and the final grade change reason.	X
Anthology – Grade Report	Detailed information about student grades Properties Term.Code Term.Description Course.Code Description Student.First Name Student.Last Name Letter Grade Date Grade Posted Credits Hours Hours Attempt Hours Earned Cost Credits Attempt Credits Earned Drop Date End Date Enroll Status Hours Enroll Status Credits Expected End Date Grade Points In Progress Grade Pass/Fail Course Last Date of Attendance Midterm Letter Grade Numeric Midterm Grade Numeric Grade Student Start Course Status Student Schedule	Faculty members and administrators who want to know a detailed overview of the students' grades to analyze their overall performance	X	X
Anthology – Master Course List	Detailed report of all the master courses Properties Code Description Credit Hours Enroll Status Credits Active Notes Course Level.Description Course Type.Description Department.Code Department.Name Course	Faculty members and administrators who want to know the details of all master courses	X	X
Anthology - Registration Relationships	Detailed information for registration relationships for the class section. Properties Course Code Course Name Term Code Term Name Section Code Start Date End Date Rule Name Rule Code Rule Allow/Deny Rule Active Rule Date Added Is Bidirectional Rule Criteria Is RegRel Registered Count Waitlist Count Is Crosslist Course Sharing Campuses Cross Reference Campuses Variable Credits Rule Created By Rule Description Instructor Name You can export the view to Excel and PDF. In the exported files, the rule shows on one line. To make the rule more readable in an Excel file, follow these steps. In the Excel sheet, select Enable Editing. Select the current sheet using the Ctrl + A keys. In the toolbar, select Align Left and Wrap Text.	Registrars who want to know the detailed report of the registration relationships configured for the class section. It includes: Basic information about the class section (such as the codes, terms, and start and end dates) Information about the registration relationship rule (such as the name of the rule, whether it allows or denies registration, and the conditions specified in the rule)	X
Anthology - Secondary Instructors	Detailed information for the secondary instructors (such as course name, class section name and code, class section start and end dates, instructor for the period and the hours assigned, days and times of those periods, buildings, rooms, and locations) The default term used to filter the view is 2023-SP-CMC. You can change the term or remove it and add additional filters. One or more filters will be required to improve the performance. Properties Class Section.Class Schedule Instructor Name Term.Description Course.Description Class Section.Description Class Section.Section Code Week Day Class Section.Class/Section Start Class Section.Class/Section End Class Section Meeting Schedule.Length Class Section Meeting Schedule.Meeting Pattern.Custom Meeting Pattern.Start Time Class Section Meeting Schedule.Meeting Pattern.Custom Meeting Pattern.End Time Building.Description Location.Name Room.Description Instructor Hours Assigned Class Section.Reg.Studs. Term.Code	Faculty members and administrators who want to know the details of the instructors assigned to the periods for class sections	X
Anthology - Selected Letter Grade	Detailed information about the list of the students who have received an "X" grade in a particular term Properties Student.Full Name Term.Code Term.Description Class Section.Section Code Course.Code Course.Description Student Schedule Letter Grade Course Status Credits Class Section.Instructor.Staff.Full Name	Faculty members and administrators who want to know the detailed report of the students who have received an "X" grade in a particular term	X	X
Anthology – Term Attendance	Detailed information about the attendance details of a student for a course in a particular term Properties Student Course.Student.Full Name Student Course.Term.Code Student Course.Term.Description Student Course.Class Section.Course.Code Student Course.Class Section.Section Code Attend Date Start Time Time Attended Time Absent Record ID Excused Absence Status Type Unit Type Notes	Faculty members and administrators who want to get an attendance report of all the students for a particular term	X	X

Admissions

View Name	Data Included	Audience	Grid	Chart
Anthology - Document Tracking	Detailed data on required documents and their statuses Properties Student.Campus.Description Student.Person.First Name Student.Person.Last Name Student.School Status.Description Document Status.Description Document Type.Description Document Status.Approved Due Date Date Requested Date Sent Date Received Expiration Date Date Approved Notes Student Document	Admissions departments and processes
Anthology - Prospect Master Listing	Detailed data on prospect inquiries Properties Expected Start Date Last Task Date Lead Date Original Expected Start Date Student Id Person.Date of Birth Person.First Name Person.Last Name Prospect Source.Description Prospect Type.Description Campus.Description School Status.Description Previous Education.Description Shift.Description Admissions Representative.Person.First Name Admissions Representative.Person.Last Name	Admissions departments and processes	X	X
Anthology - Prospects Not Interviewed	Data that can be used to track the prospects who have not yet been interviewed Properties Prospect Inquiry.Lead Date Expected Start Date Prospect Inquiry.Current Prospect Inquiry.Student Id Prospect Inquiry.Campus.Description Prospect Inquiry.Person.Full Name Prospect Inquiry.School Status.Description Prospect Inquiry.School Status.System School Status.Status Category Interviewed Interview Scheduled Prospect Inquiry.Admissions Representative.Person.Full Name Prospect Inquiry.Prospect Source.Description Enrolled	Admissions departments and processes	X	X
Anthology - Total Active Programs	A summary count of all active programs in the system Properties Code Active Description	All departments leveraging or managing active programs	X
Anthology - Total Active Students	A summary count of total active students and data about students that are currently in a system status category of Attending Properties Full Name Student Number School Status.Description Program.Description Campus.Description Unique Student ID	All departments working with the active student population	X
Anthology - Total Prospects	A summary count of total prospects and data about prospects that are currently in a system status category of Lead Properties Person.Full Name Best Time to Contact Expected Start Date Current Last Task Date Lead Date Original Expected Start Date	Admissions departments and processes	X

Contact Manager

View Name	Data Included	Audience	Grid	Chart
Anthology – Tasks Detail	Data for tasks associated with a staff member or student Properties Date Added Activity Priority Reassigned Date Subject Due Date To From Assigned to Staff.Person.First Name Assigned to Staff.Person.Last Name Completed By Staff.Person.First Name Completed By Staff.Person.Last Name Prospect Inquiry.Prospect Type.Description Student.Campus.Description Student.Person.First Name Student.Person.Last Name Student.School Status.Description Task Result.Description Task Status.Description Task Type.Description Task Type.Task Category.Description Event Type.Description	All departments that perform tasks or send out communication to students (Tasks correspond to activities in Anthology Student.)	X	X

Financial Aid

View Name	Data Included	Audience	Grid	Chart
Anthology – Automated MPN Service	Direct Loans packaged by Auto Awarding process and source MPN Properties Id AwardBeginDate AwardStatus AwardYear BorrowerIdentifier BorrowerName CampusId CampusName CreatedDateTime DirectLoanIdentifier FundSourceType IsMpnLinkIndicator LastModifiedDateTime LinkDate LinkResult MpnExpirationDate MpnIdentifier MpnStatus Reason StudentName StudentNumber	Departments engaged in managing the student's MPN associated with loans	X	X
Anthology - Automated R2T4 Freeze Date Audit	All types of program deliverables that are using Freeze Date to determine the Total Days scheduled during Automated Refund calculation Properties Student Name Student Number Term Code Module Code (a.k.a Child Term Code) Course Code Course Name Credit Hours Course Registration Date Course Status Campus Name NSLDS Withdrawal Date R2T4 Freeze Date R2T4 Calculation Status R2T4 Calculation Date Program Name Program Version Name Date Added	Departments engaged in auditing automated refund calculations based on Freeze Date	X	X
Anthology - Financial Aid	All types of financial aid for students Properties Financial Award Year Batch Identifier Borrower Birth Date Borrower Name Campus Name Direct Loan ID EMPN Indicator Fund Source Type Id Date Imported Date Last Modified MPN Expiration Date MPN ID MPN Link Indicator MPN Status Reporting Entity ID Student Name Student Number	Departments engaged in auditing financial aid for students	X	X
Anthology - Financial Aid MPN Details	All MPNs for that were imported during the import process Properties Id AwardYear BatchIdentifier BorrowerBirthDate BorrowerName CampusName DirectLoanIdentifier EMpnIndicator FundSourceType ImportDate LastModifiedDateTime MpnExpirationDate MpnIdentifier MpnLinkIndicator MpnStatus RptEntityIdentifier StudentName StudentNumber	Departments engaged in verifying the MPNs incoming from COD	X	X
COD Direct Loans	Direct Loan Disbursements	Departments engaged in managing financial aid loan disbursements	X	X
COD Pell Disbs	Pell Disbursements	Departments engaged in managing financial aid Pell disbursements	X	X
COD TEACH Disbs	COD Grant Disbursements (TEACH)	Departments engaged in managing financial aid COD grant disbursements	X	X