Billing Settings for Campuses

You can use the Billing tab from the Student Accounts tile on the Campuses page to configure retake fee waiver settings, add a residency type associated with the campus, and set up the posting order for the campuses selected for a tuition discount.

The residency types that you associate with the campus here can be configured on the Residency Type page. (Select the Configuration tile > expand Contact Manager > select Residency Types.)

Prerequisites

You must have System - Settings - Campuses - Manage authorization

Your institution must have configured the residency types for the selected campus. (Select the Configuration tile > expand Contact Manager > select Residency Types.)

Access Method

Select the Settings tile > expand System > select Campuses > select the name of an existing campus, or select the New button, specify the required information, and Save the campus > select the Student Accounts tile.

Procedure to Add or Edit Billing Settings for Campuses

1. Select the Billing tab.

2. Review, specify, or change the following values.

   Always Bill to Enrollment Campus regardless of where course is offered Select the check box to designate which ledger card should be posted with a registration billing, that is, the ledger card at the campus at which the student is enrolled (recommended option) or the ledger card at the campus at which a course is offered. Read Note The default is to post to where the courses are offered. If no current value exists for the campus selected, the check box is cleared by default. If the billing method for the student has a frequency of program, academic year, or term, and does not use a rate schedule, the charge will be billed to the student's enrollment campus regardless of whether this check box is selected. If you select this check box and with multiple campuses selected and billing by course with students taking courses at more than one campus, you will change where registration billing transactions are posted.

   Residency Type Select an active Residency Type to be used for billing purposes. Residency statuses associated with the selected residency type will be available for selection when configuring rate schedules for Term billing methods for the campus. For additional information, refer to Configure Residency Types.

3. In Waive Retake Fees, review, specify, or change the following values.

   Number of Days if Registered after Course Start Specify the number of days past the course start date that a student can register in the course to determine when the waiver of the retake fees will occur. The number of days must not exceed 999 days. This field is editable when Waive if Registered after Course Start is enabled. Waive if Previous Grade is Failing Select the check box if you want to waive retake fees if the previous grade was a failing grade.

   Waive if Previous Grade is Passing Select the check box if you want to waive retake fees if the previous grade was a passing grade. Waive if Registered after Course Start Select the check box if you want to waive retake fees if the student registers in a course after the course start date. "Number of Days if Registered after Course Start" is editable when this field is selected.

4. In Automate Tuition Discount Policy Order, drag and drop tuition discount policies from Available Tuition Discount Policies to Selected Tuition Discount Policies or select tuition discount policies from the "Available Tuition Discount Policies" column and select the horizontal arrow () to add the property to the "Selected Tuition Discount Policies" column.

5. Select Save to save the changes.