Payment Information

The Payment Information page displays information about the student's bank accounts and credit cards. The account information displayed on this page can, with the student's permission, be debited to pay the student fees or credited with refunds or student stipends. The credit cards and bank accounts are associated with the student and not with any particular program version.

Prerequisites

To view the Payment Information page, you must have Common - Student - View authorization

To work with bank accounts, you must have Student Accounts - Student Bank Account - Delete, Edit, New, and View authorization.

To work with credit cards, you must have Student Accounts - Student Credit Card - Delete, Edit, New, and View authorization.

To add a live credit card to be used for processing real-time credit card transactions through a payment gateway provider (PayPal, ACI, or TouchNet), your institution must have configured online payment and required verification of credit cards for the campus (Select the Configuration tile > locate Student Accounts > select Electronic Processors.).

To use an additional payment gateway provider, your institution must have selected Yes for Enable Additional Payment Gateway Provider for electronic processing Select Yes to enable an additional payment gateway provider (other than PayPal or ACI) for credit card processing. When you select this option, it permanently disables the following configuration and processes related to credit card and ACH processing in the legacy interface: • Admissions & Housing Deposits • Process Online Applicants under Admissions • Credit Card Processor configuration for single credit card payments on the Electronic Processing tab under Campus Locations • Payment Information for students – Credit Card related areas • Payment Information for Agency • Post FA disbursements (where you can post batch an agency payment using the credit card payment method) • Post Payments – through Ledger Card and Daily menu • Process Electronic Drafts • Refunds – through Ledger Card and Daily menu under Advanced Features. (Select the Settings tile > expand System > select Advanced Features.)

Anthology Student supports credit card processing functionality based on the Payment Card Industry Data Security Standard (PCI DSS). A requirement for PCI compliance is that credit card information such as card number, expiration date, and CVV (Card Verification Value) is stored securely with a PCI-compliant hosting provider and that the user interface of the application does not capture credit card information.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The Extended Properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Access Method

Select the Students tile > select the name in the Students list > expand Student Accounts > select the Payment Information tile.

Bank Accounts

You can add or edit a bank account for a student. You can also set a bank account as a default account and delete an account.

A student bank account can be added through a payment gateway provider or added directly to Anthology Student for reference purposes.

For bank accounts added through a payment gateway provider, only the Direct Deposit field is editable. All other fields will be disabled. However, you can view, edit, and save the extended properties if extended properties are configured for the campus.

For bank accounts added in Anthology Student, you can edit all fields including the extended properties if extended properties are configured for the campus.

Procedure to Add or Edit a Student Bank Account

Review the values of the records in the grid.

Account Number The bank account number.

Account Type The account type can be Checking (C) or Saving (S).

Authorized Indicates whether a bank account has been authorized by an actual ACH processor.

Routing Number The nine-digit numeric code used to identify the bank in a transaction.

Bank Name The name of the bank.

Direct Deposit Indicates the student authorizes withdrawals to be made from the bank account or receives refunds and stipends through ACH.

Payment Gateway Provider Indicates a payment gateway provider. Anthology Student supports ACI, CUSTOM, PayPal, and TouchNet. To use the CUSTOM gateway provider, your institution must have selected Yes for "Enable Additional Payment Gateway Provider for electronic processing?" under Settings > System > Advanced Features. When you select CUSTOM, all fees-related fields are hidden, "Allow Credit Card Payments on Student Portal" is disabled, and the "Optional Parameter" field replaces the Vendor ID (PayPal), Division Business ID (ACI), Site ID (TouchNet). The custom payment gateway processor does not support Portal payments and is not available for selection when configuring credit card processors for batch payments/refunds.

If you want to:
- Create a bank account for a student, select the New button.
  
  If your campus is configured to Process ACH Payments Using Anthology Student Select the check box to allow ACH payments to be processed through a payment gateway provider in the system. (refer to Configuration > Electronic Processors > ACH Processors > Select the campus), and the ACH Processor is:
  - ACI, you are redirected to the ACI's Funding Portal page to add the bank account information.
    
    If you specify a bank account in the ACI Funding Portal as:
    - Personal Checking or Business Checking, Anthology Student will save the account as Account Type = Checking
    - Personal Savings or Business Savings, Anthology Student will save the account as Account Type = Saving
    If the "Save this information for use with future payments” option is:
    - Not selected, the bank account is meant for one-time use only. After one successful payment, the bank account will no longer be available for subsequent ACH payments.
    - Selected, the bank account will be available for current and future ACH payments.
  - TouchNet, you are redirected to the TouchNet’s uPay page to add bank account information
- Edit the bank account information for a student, and select the Account Type link. If the bank account was added through ACI or TouchNet, you can only edit the Direct Deposit field.

Specify the following details.

Account Number The bank account number.

Account Type The account type can be Checking (C) or Saving (S).

Authorized Indicates whether a bank account has been authorized by an actual ACH processor.

Routing Number The nine-digit numeric code used to identify the bank in a transaction.

Bank Name The name of the bank.

Direct Deposit Indicates the student authorizes withdrawals to be made from the bank account or receives refunds and stipends through ACH.

Select the Set this as default check box to set the bank account as the default account for the student.

If your institution has configured extended properties, complete the fields under Extended Properties.

Select Save to save the changes.

If the bank account cannot be added as a result of a mismatched funding method between Anthology Student and ACI (for example, the user chose to add a bank account in Anthology Student but then ended up adding a credit card in the ACI Funding Portal), Anthology Student displays the following error message: "Bank Account cannot be added because of mismatched funding type."

Procedure to Delete a Student Bank Account

You can delete a student bank account if it is not already associated with the student’s records such as payments or payment plans.

In the Bank Accounts grid, highlight the record you want to delete.
Select the Delete button on the toolbar.

Credit Cards

You can add or edit credit card information for a student. You can also set a card as a default credit card and delete a credit card.

A student credit card can be added through a payment gateway provider or added directly to Anthology Student for reference purposes.

If a credit card processor is:

Configured for the campus, you are redirected to the payment gateway providers' hosted page to add the credit card. Credit cards added through a payment gateway provider are not editable and will not display the Extended Properties section if extended properties are configured for the campus.
Not configured for the campus, you can use the Credit Card section on the Payment Information page to add a credit card for reference purposes. In edit mode, you can edit all fields except Card Type and Card Number. You can add or edit extended properties if extended properties are configured for the campus even when other attributes of the credit card are not editable due to current validations (i.e., expired card or card added through a payment gateway provider).

Procedure to Add or Edit a Student Credit Card

Review the values of the records in the grid.

Authorized Indicates whether a card has been authorized by an actual credit card processor.

Card Number The credit card number. The card number is required only if your institution has configured online payment and enabled verification of credit cards.

Card Type The credit card type, for example, visa or master card.

Default The associated record is set as the default credit card. This credit card will be selected by default when posting credit card transactions for the student.

Expiration Date Indicates the credit card’s expiration year and month in the following format MM / YY.

If you want to create a:
- Live credit card for a student, select the New button. You are redirected to the payment gateway provider's page to add a new credit card.
  
  If PayPath services are enabled for the campus, you are redirected to the PayPath service page to add a new credit card. The credit card will be displayed with the credit card type “Credit Card via PayPath”.
- Credit card for reference purposes only (credit card processor is not configured for the campus), select the New button. Only credit cards that were intentionally saved for future payments are displayed.
  
  If you selected ACI as your credit card processor, a credit card is displayed only if:
  - The card is added through ACI’s Funding Portal with the “Save this information for use with future payments” option not selected. This indicates that the card is meant for one-time use only and no successful payment has been made against the card.
  - The card is added through ACI’s Funding Portal with the “Save this information for use with future payments” option selected. This indicates that the card is meant to be used for future payments.

Specify the following details.

Card Number The credit card number. The card number is required only if your institution has configured online payment and enabled verification of credit cards.

Card Type The credit card type, for example, visa or master card.

City The name of the city.

Default The associated record is set as the default credit card. This credit card will be selected by default when posting credit card transactions for the student.

Expiration Month The month when the credit card is no longer valid.

Expiration Year The year when the credit card is no longer valid.

First Name The first name of the student or person.

Last Name The last name of the student or person.

Merchant Processing Code Optional code assigned to the institution by the credit card companies.

State If within the United States, the name of the state.

Street Address The street address associated with the credit card.

ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city or state or both, the list contains the valid ZIP codes.

If your institution has configured extended properties, complete the fields under Extended Properties.

Select Save to save the changes.

Procedure to Delete a Student Credit Card

You can delete a student credit card if it is not already associated with a payment or a charge.

In the Credit Cards grid, highlight the record you want to delete.
Select the Delete button on the toolbar.