Aggregate FA Term Information

The Aggregate FA Term Information tile is displayed for term-based programs (Academic Calendars 1, 2, 3, or 4) if Enable FA Credits for Enrollment Status and Enrollment IntensityClosed This flag displays the following columns in the Enrollment Based Term Summary section of the student's enrollment: FA Enrollment Status, FA Credits Per Term, and FA Credits (EI). This feature is activated on a version of Student 24.2.0 or higher and Regulatory US 24.4.0 or higher. is set to Yes under Settings > System > Advanced Features.

You can use the Aggregate FA Term Information page to view the breakdown per term of the FA Enrollment Status, FA Enrollment Intensity, and FA Credits (from the FAStudentCredits table). The aggregate data is gathered from courses registered in all of the student's program versions. The page displays the student's courses registered in the term or a child of the term. Child records are grouped by program version. The terms are ordered from the most recent date to earliest date.

Prerequisites

You must have:

  • Common - Student - View authorization

  • To edit, save, and recalculate Aggregate FA Term Information, Financial Aid – Student Credits – Edit authorization

  • To view Aggregate FA Term Information, Financial Aid – Student Credits – View authorization

You should be familiar with the Background for FA Credits.

Access Method

Aggregate FA Term Information page (Select the Students tile > select the name in the Students list > expand Financial Aid > select the Aggregate FA Term Information tile.)

Procedure to View or Edit Aggregate FA Term Information

  1. Review the values on the page. Each record represents a program version the student is enrolled in.

    Enroll Status Grid FromClosed Indicates the program version configuration from which the FA Credits and FA Enrollment Status are retrieved.

    Term CodeClosed The code for the term.

    FA Enrollment StatusClosed The FA Enrollment Status is based on the FA Credits Per Term and the Full Time Minimum, Half Time Minimum, 3/4 Time Minimum, and Less Than Half Time Minimum configured on the program version. This item is displayed only if the Advanced Feature "Enable FA Credits for Enrollment Status and Enrollment Intensity" is enabled.

    FA Enrollment IntensityClosed Indicates Enrollment Intensity associated with the FA Credits. For example, for an enrollment with 12 FA Credits, the EI value is 100%. The EI value is stored in the database as a decimal value and displayed on the form as a percent value. This item is displayed only if the Advanced Feature "Enable FA Credits for Enrollment Status and Enrollment Intensity" is enabled.

    FA Credits Per TermClosed The FA Credits Per Term are based on the registered courses that are on the student's program version course list, including elective pools. These are the eligible FA Credits per term for the student. This item is displayed only if the Advanced Feature "Enable FA Credits for Enrollment Status and Enrollment Intensity" is enabled.

    Note: The Advanced Feature Enable FA Credits for Enrollment Status and Enrollment IntensityClosed This flag displays the following columns in the Enrollment Based Term Summary section of the student's enrollment: FA Enrollment Status, FA Credits Per Term, and FA Credits (EI). This feature is activated on a version of Student 24.2.0 or higher and Regulatory US 24.4.0 or higher. is activated on a version of Student 24.2.0 or higher and Regulatory US 24.4.0 or higher.

    Example

    A student is enrolled in 2 program versions. The Fall 2024 term is used by all enrollments.

    • 3 credits are registered in the fall term under enrollment A
    • 3 credits are registered in the fall term under enrollment B

    The FaTermRegCredits table will store 6 credits. This would produce an FA Enrollment Status of Half Time for the Fall 2024 term at the program version level.

  2. Select the expand icon (Expand icon) to view the child records associated with the program versions.

  3. If you have Edit permission, you can select different Program Versions in the drop-down lists of the Enroll Status Grid From column.

    Keep in mind that when a course is:

    • Included in the course list, the FA Credits and EI will be calculated (credits will be shown in the FAStudentCredits table and EI will be updated)

    • Excluded from the course list, the FA Credits and EI will not be calculated (credits will not be shown in the FAStudentCredits table and EI will not be updated)

  4. Select the Save button on the toolbar.

    The values in the FA Enrollment Status, FA Enrollment Intensity, and FA Credits fields will be updated based on the program versions you selected and saved. All changes will be tracked in the Financial Aid Audit.