Reverse Release to General Ledger

You can use the Reverse Release to General Ledger page to reverse batches of transactions that have been released to the General Ledger in sequential order for the current signed-in campus.

You can then use the page to review all the batches that have been reversed.

Prerequisites

You must have:

  • Common - Processes - View authorization

  • Student Accounts – Process – Reverse Release to General Ledger authorization

Anthology Student must not be integrated with Anthology Finance & HCM.

Access Method

Select the Processes tile > expand Student Accounts > select Reverse Release to General Ledger.

Procedure to Reverse General Ledger Batches and Review Results

Process Tab

Use the Process tab to filter the data and queue the batch job.

  1. Review the fields:

    CampusClosed The current signed-in campus.

    Date PostedClosed The date when the latest revenue recognition batch was posted.

    Last Batch NumberClosed The most current batch released to the General Ledger.

    Last G/L Release DateClosed When the release to G/L process was last run to release the transactions to your general ledger.

  2. Select the Queue Reverse button to reverse the batch for the selected campus.

  3. On the Queue Batch dialog, review or change the name of the batch, confirm you want to reverse the batch, and select the Queue button.

When the batch completes, Anthology Student displays the results on the History tab so that you can view all the batches that are reversed. The status of the reversal, whether it is in progress or successful, is displayed. The successfully reversed batch is deleted and will be no longer available.

History Tab

For releases that you reversed, you can use the History to review the status of all the batches, review the results of specific batches, and manage the batches.

Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export (Export button) button on the toolbar.

Review the values in the Batches grid.

Batch NumberClosed The General Ledger batch number.

DurationClosed The duration of the background job (hours minutes seconds).

NameClosed The name or description of the hangfire job.

StartedClosed The start time of the background job.

StatusClosed A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed, some jobs may be in the Succeeded status, but at least one of the jobs is in Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled.

Submitted ByClosed The name of the staff member who submitted the background job or batch for processing.