Queue a Batch to Process Files

You can use the Process Files page to queue a batch to process files to export payroll earning lines.

Prerequisites

You must have:

• Common - Processes - View authorization

• Faculty Workload - Processes - Process Files - Queue authorization

Access Method

Select the Processes tile > locate Faculty Workload > select Process Files.

Procedure to Queue the Batch

1. Select the Process tab.

2. review, specify, or change the following values.

   File Layout Select the layout for the file. Include Column Names Indicates whether you want to include column names. The default value is Yes. Include Earning Lines Select the type of earning lines you want to include in the process based on which the pay cycle and pay period start/end date earning lines are included. The options are: Exported includes the exported earning lines, Not Exported includes the generated earning lines or Future includes both the exported and not exported. The default value is Not Exported. Pay Cycles Select the pay cycles you want to process. Anthology Student only displays active pay cycles.

   Pay Period End Date The end date of the period. The default is the current date. Anthology Payroll cannot process pay period end dates that are in the future. Pay Period Start Date The period start date. Process Type Select the type of process that will be performed. The default value is Export Split Earning Lines Select how you want to split the earning lines. The options are Pay Period Dates and/or Pay Cycles. The default value is Pay Period Dates.

3. Select the Next button. Anthology Student displays a list of earning lines that will be processed.

4. In the Results grid, review the values in the list. The columns in the list depend on the type of the File Layout Select the layout for the file..

   The grid contains the Debit and Credit Account columns along with additional rows for the Load Types if they were split.

5. Select the Queue Process Files button.

6. On the Queue Batch dialog, review or change the batch name and select the Queue button.

Anthology Student processes the batch. Anthology Student creates the earning lines .csv file in Azure based on the Split Earning Lines.

Once earning lines are exported, Anthology Student updates the Assignment Manager page (Select the Processes tile > locate Faculty Workload > select Assignment Manager.):

• Status Indicates the status of earning lines. If your institution has not configured integration with an external payroll system, Generated indicates that the earning lines are generated; Exported indicates that the earning lines have been generated and exported. If your institution has configured integration with an external payroll system, Generated indicates that the earning lines are generated; Sent indicates that the earning lines are exported to the external payroll system; Success indicates that the earning lines are exported and success has been acknowledged by the external payroll system; Integrated indicates that the earning lines are exported and integration has been acknowledged by the external payroll system; Error indicates that the earning lines are exported and there is an error in the external payroll system due to which it cannot be processed. The error has been acknowledged by the external payroll system. as Exported

• Pay Generation Status Indicates the status for the assignment pay generation based on all the earning lines. If your institution has not configured integration with an external payroll system, the Not-Generated status indicates the earning lines have not been generated; Generated status indicates the earning lines have been generated; Failed status indicates the earning lines were not generated due to incorrect configuration; Confirmed status indicates the earning lines have been confirmed and are ready to be exported; File Exported status indicates the earning lines have been generated and exported as Excel. If your institution has configured integration with an external payroll system, the Not-Generated status indicates the earning lines have not been generated; Generated status indicates the earning lines have been generated; Failed status indicates the earning lines were not generated due to incorrect configuration; Confirmed status indicates the earning lines have been confirmed and are ready to be exported; Exported status indicates the earning lines have been generated and exported; Exported Partially status indicates the earning lines have been generated and exported partially. as File Exported

Implication on Earning Lines File Based on Split Earning Lines

Split Earning Lines Option Selected	Earning Lines File Output
Pay Period Dates	Each earning lines file for each pay period date. If any pay periods are common, it is grouped into a single file.
Pay Cycles	One earning lines file per pay cycle which contains all the earning lines for that pay cycle.
Both	One earning lines file for different pay cycles.