Process - Review Status and Approve to Post

If your institution has a review process for batches of disbursements, you can use the Approve Disbursements to Pay page to change the review status. When you create a batch, Anthology Student sets the review status to Not Reviewed by default.

Once you are finished working with a batch of disbursements, you can approve the batch so that the disbursement can be posted for the students by Student Accounts. You can change unposted batches until they are posted in Student Accounts.

If the batch includes both approved and unapproved disbursements, and it is associated with an agency branch, or you selected the Enforce Batch Integrity button when you created the batch and locked it, Anthology Student will split the batch into 2 batches.

The batch you created will contain the approved disbursements. Anthology Student then creates a second batch with the next available consecutive number and moves the unapproved disbursements into that batch. You can view the batches:

• On the History tab of the Approve Disbursements to Pay page

• In the Disbursement Batch Tracking report (Select the Reports tile > expand Financial Aid > select Disbursement Batch Tracking.)

When the Disbursement Batch Posting Job is run, the system logic used to identify and validate the award year of a disbursement against configured Hold Groups is award year-specific. This ensures that disbursements belonging to a student currently in a Hold Group fail the Disbursement Batch Posting Job but only for the proper matching award year. The Disbursement Batch Posting Job will not run if there are pending origination changes for any students in the batch.

Prerequisites

You must have:

• Common - Processes - View authorization

• Either Financial Aid – Processes – Approve Disbursements To Pay – New Batch authorization

  — OR —

  Financial Aid – Processes – Approve Disbursements To Pay – Approve Batch authorization

If financial aid has been configured to limit who can set the batch disbursement status to Reviewed, you must be in the staff group that has permission to change the review status of a batch.

You must also have either: 

• Created a batch of disbursements. Refer to Process - Create, Lock, or Delete a Batch of Disbursements.

• Selected an existing batch of disbursements. Refer to Unposted Batches.

You should be familiar with the Background for Approve Disbursements to Pay.

Access Method

Select the Processes tile > expand Financial Aid > select Approve Disbursements to Pay.

Procedure to Change the Review Status

1. On the Process tab, select the Review Status button.

2. In the dialog, specify a value for Reviewed Status If your institution has a review status for the batches, the review status of the batch. If your institution requires that batches of disbursements be reviewed before they are posted, the review status. The values are Not Reviewed, Ready for Review, and Reviewed..

3. Select the Save button.

Procedure to Post the Batch

1. On the Process tab, select the Approve to Post button.

Anthology Student: 

• Splits the batches so that the original batch contains the approved disbursements and creates a second batch for the unapproved disbursements if the batch is associated with an agency branch or you are enforcing batch integrity and there are approved and unapproved disbursements in the batch

• Makes the batch available to Student Accounts for posting

• For posted batches, changes the value in the Approved to Post column on the Unposted Batches tab to Yes

The batch remains on the Unposted Batches tab until it is posted in Student Accounts. Refer to Unposted Batches.

When the batch completes, Anthology Student displays the results on the History tab. Refer to History - Review Batches for Disbursements to Pay.