Lock a Batch of Disbursements

You can use the Approve Disbursements to Pay page to lock a batch of disbursements for batch integrity. For Anthology Student to ensure batch integrity, a manually created batch must be locked.

When you lock a batch of disbursements: 

• The batch job cannot be deleted
• Disbursements cannot be removed

You can still queue the batch so that: 

• Disbursements can be evaluated and approved
• If you have permission, manually override approval statuses
• Approve the batch so that it can be posted to the students' ledgers in Student Accounts

Prerequisites

You must have:

• Common - Processes - View authorization

• Either Financial Aid – Processes – Approve Disbursements To Pay – New Batch authorization — OR — Financial Aid – Processes – Approve Disbursements To Pay – Approve Batch authorization

You must have selected the Enforce Batch Integrity check box when you created the batch.

You must also have either: 

• Created a batch of disbursements. Refer to Create a Batch of Disbursements.

• Selected an existing batch of disbursements. Refer to Select Unposted Batches of Disbursements.

You should also be familiar with the Background for Approve Disbursements to Pay.

Access Method

(Select the Processes tile > expand Financial Aid > select Approve Disbursements to Pay.

Procedure to Lock a Batch of Disbursements

1. Select the Process tab.

2. Select the Lock button.

Anthology Student locks the batch and disables the buttons for the action you can no longer take for the batch.

Limitations

You cannot unlock a batch once it has been locked.