Review Batches for Outbound Transcripts and Print

For batches that you created to print the transcripts, envelopes, and labels that have been requested to be sent for students, you can use the History tab on the Transcript Request Outbound page to review the status of all the batches, print the PDF files for the transcripts and Word files for envelopes and labels, and manage the batches.

Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export () button on the toolbar.

For version 21.1, by default, Anthology Student generates two-column transcripts details. You can generate single column transcripts using Reports, such as Transcript - Official, Transcripts -Unofficial, Transcript - Student Based.

Prerequisites

You must have:

• Common - Processes - View authorization

• Contact Manager - Processes - Transcript Request Outbound authorization

Access Method

Select Processes tile > locate Contact Manager > select Transcript Request Outbound.

Procedure to Review Results and Print

1. Select the History tab.

2. Review the status and values for the batches in the list.

   Batch The name or description of the batch. Duration The amount of time it took to process the job or batch. Print Options Specifies the items you want to print or the items that have been printed. If you are selecting the options, you must select Transcript. Label and Envelope are optional. Submitted By The name of the staff member who submitted the batch for processing.

   Transcript Type Indicates whether the transcript should be based on student or enrollment: - Student - Organizes the transcript chronologically by term - Enrollment - Organizes the transcript by program version Started The date and time when the first job within the batch started executing. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed, some jobs may be in the Succeeded status, but at least one of the jobs is in Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled.

3. Select the name of the batch in the list. displays the details for the job in the Job Results list.

4. Review the values in the list.

   Job Created The date and time when the job was added to the background job queue. Job Result Indicates the processing result for job. If it was successfully processed, it displays Passed or Succeeded. Otherwise, it displays the reason why it was not processed. Job Started The date and time when the job was pulled from the queue and started executing. The start time for a job will be the same time or later than the start time for the batch. Job Status The status of the job. Enqueued indicates the job is in the queue waiting to be executed. Scheduled indicates the job is scheduled to run at a future time. Processing indicates the job is running. Succeeded indicates the job was completed with no errors. Deleted indicates the job was completed with errors.

   Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it. Student On Hold Indicates whether the student is in a group that is configured in Academic Records to be a transcript printing hold group.

5. Select the links in the Transcript, Envelope, and Label columns to display the PDF or Word files.

6. Select the appropriate button in the application to print the file.