Non-Teaching Activities

You can use the Non-Teaching Activities page to configure non-teaching activities and specify their load types. For example: 

• Research
• Advisement 
• Outreach  

Non-Teaching Activities are required.

Non-teaching represents a category of work performed at your institution that is not teaching but contributes to the education process.

First, you configure the activity types at the campuses for your institution. Then, you can configure the:

• Non-teaching types that will be associated with Non-teaching activities. Non-teaching types organize your non-teaching assignments and can serve as an umbrella to your non-teaching activities. Consider non-teaching types as equivalent of courses where you create a type and then use it to create an non-teaching activity within a specific term to make an assignment.

• Non-teaching activities represent activities performed at your institution that are not teaching but contribute to the education process. Non-teaching activities are the equivalent of classes.

For example, you could have these types and activities:

• Teaching support

  • Curriculum development
  • Course preparation

• Public service

  • Community outreach
  • Study council

If your institution uses the feature in Faculty Workload to automate pay generation for adjunct faculty, you must also configure non-teaching groups. Non-teaching groups group the non-teaching types so that they can be selected in the non-teaching structure when you configure compensation plans. Non-teaching groups are the equivalent of course groups. ( Select the Configuration tile > locate Faculty Workload > select Compensation Plans.)

You can associate General Ledger (GL) codes with Non-Teaching Activities if you select the Advanced Feature Enable Course Budgeting When Faculty Workload Management (FWM) is enabled in the Student Web App, staff members can select the Advanced Feature “Enable Course Budgeting”. This feature allows staff members to associate General Ledger (GL) codes with Faculty Workload Activity Types. The GL code mapping is implemented in the data tables related to Course Load Type Details, Class Load Type Details, Non-Teaching Type Details, and Non-Teaching Activities. Once the feature is enabled, it remains permanently enabled.. (Select the Settings tile > expand System > select Advanced Features.)

The Non-Teaching Activities can be selected by faculty members in policy lines for load validation policies when they are associated with an Activity Type configured with Yes for Rule Assignment Select Yes if you want to be able to select the activity when you configure policy lines in load validation policies. Otherwise, select No. For example, if you have parents and children, you might want to have the children selectable, but not the parent. (Select the Configuration tile > locate Faculty Workload > select Load Validation Policies.)

Prerequisites

To view the page, you must have Faculty Workload - Configuration - View authorization.

To edit the page, you must have Faculty Workload - Configuration - Manage authorization.

• To edit the value for Term, Instructor, or Class/Section Start or End, the assignment for the instructor must have a value of Not Generated for Pay Generation Status Indicates the status for the assignment pay generation based on all the earning lines. If your institution has not configured integration with an external payroll system, the Not-Generated status indicates the earning lines have not been generated; Generated status indicates the earning lines have been generated; Failed status indicates the earning lines were not generated due to incorrect configuration; Confirmed status indicates the earning lines have been confirmed and are ready to be exported; File Exported status indicates the earning lines have been generated and exported as Excel. If your institution has configured integration with an external payroll system, the Not-Generated status indicates the earning lines have not been generated; Generated status indicates the earning lines have been generated; Failed status indicates the earning lines were not generated due to incorrect configuration; Confirmed status indicates the earning lines have been confirmed and are ready to be exported; Exported status indicates the earning lines have been generated and exported; Exported Partially status indicates the earning lines have been generated and exported partially. and Draft for Overall Status Indicates the overall status of the assignment. The values are Draft and Finalized. For example, if your institution requires the load validated and earning lines to be exported, Finalized indicates the assignment is final. (Select the Processes tile > locate Faculty Workload > select Assignment Manager.).

• When using Faculty Workload Management, on save of the Non-Teaching activity in Configuration, the default position for each faculty based on the term configured will be assigned for the Non-Teaching assignments. This is used for the assignment load validation in Load Validations (Select the Processes tile > locate Faculty Workload > select Load Validations.) and in Assignment Manager (Select the Processes tile > locate Faculty Workload > select Assignment Manager. ). If no default position is assigned, Anthology Student displays a blank position and cannot be processed by the Batch Processing Load Validations until a position is assigned.

Your institution must have configured the: 

• Non-Teaching types ( Select the Configuration tile > locate Faculty Workload > select Non-Teaching Types.)

• Activity types (Select the Configuration tile > locate Faculty Workload > select Activity Types.)

• Load types ( Select the Configuration tile > locate Faculty Workload > select Load Types.)

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view the item but cannot edit it. When you add an item, you can only select campuses to which you have access.

Access Method

Select the Configuration tile > locate Faculty Workload > select Non-Teaching Activities.

Procedure to Add or Edit Items

1. Select up to 20 campuses and up to 10 terms to filter the database records.

   Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

   Terms The available terms.

2. Select the Apply Filters button. Anthology Student retrieves records matching the filter criteria.

3. Review the following values.

   Active Specifies whether the associated record is active. Activity Type The types of activities configured by your institution for teaching and non-teaching activities. Activity types are associated with courses and classes for teaching and their equivalents for non-teaching (non-teaching types and non-teaching activities). Teaching and non-teaching activities are associated with load types and limits in the policy lines in load validation policies so that their load can be validated. Assignment Type Indicates the default onload assignment type associated with the non-teaching activity configured by your institution. Applied Full Time Equivalency Factor Specifies the Full-Time Equivalency (FTE) factor value associated with an item. This field is displayed only when the Non-Teaching Type selected belongs to a Non-Teaching Group that is associated with an FTE. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Department Indicates the department associated with the non-teaching activity.

   End Date The last date that the item is effective or can be used. Load Type Count Displays the number of load types associated with the course, class, non-teaching type, or non-teaching activity. Non-Teaching Activity Select the non-teaching activity type. Non-Teaching Type The non-teaching type configured by your institution. Non-teaching types group your non-teaching activities and specify the default activity type along with the load type and other load attributes. Non-teaching types are the equivalent of courses. Possible Number of Assignments The maximum number of instructors that can be assigned per class. If you do not want to specify a maximum, leave the field blank or specify 0. Start Date The first day that the item is effective or can be used. Term Select a term from the list of available terms.

4. If you want to

   • Add a new list item, select the New button on the toolbar

   • Edit an existing list item, select the name in the list

   • Add a new list item by copying and modifying an existing list item, select the name in the list and the Duplicate button on the toolbar

5. If the Advanced Feature Enable Course Budgeting When Faculty Workload Management (FWM) is enabled in the Student Web App, staff members can select the Advanced Feature “Enable Course Budgeting”. This feature allows staff members to associate General Ledger (GL) codes with Faculty Workload Activity Types. The GL code mapping is implemented in the data tables related to Course Load Type Details, Class Load Type Details, Non-Teaching Type Details, and Non-Teaching Activities. Once the feature is enabled, it remains permanently enabled. is enabled, the GL Code Association section is displayed so that you can associate General Ledger (GL) codes with Non-Teaching Activities.

   You can add, save, cancel, and remove GL code associations and search ledger accounts.

   Credit Account The account credited for the amount. Your institution configures the accounts. Debit Account The account debited for the amount. Your institution configures the accounts.

   Default Select Yes or No to indicate whether the Credit Account and Debit Account combination is the default GL account combination. Only one row in the GL Code Association grid can be marked as Default.

6. In the Load Types grid, take the appropriate action.

   Task	Action to Take
   Add or edit a Non-Teaching Activity	If you want to: Add a new list item, select the New button on the toolbar Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar Edit an existing list item, select the name in the list Review, specify, or change the following values. Active Specifies whether the associated record is active. Activity Type The types of activities configured by your institution for teaching and non-teaching activities. Activity types are associated with courses and classes for teaching and their equivalents for non-teaching (non-teaching types and non-teaching activities). Teaching and non-teaching activities are associated with load types and limits in the policy lines in load validation policies so that their load can be validated. Assignment Type Indicates the default onload assignment type associated with the non-teaching activity configured by your institution. Applied Full Time Equivalency Factor Specifies the Full-Time Equivalency (FTE) factor value associated with an item. This field is displayed only when the Non-Teaching Type selected belongs to a Non-Teaching Group that is associated with an FTE. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Department Indicates the department associated with the non-teaching activity. End Date The last date that the item is effective or can be used. Name The descriptive name of the item. Non-Teaching Type The non-teaching type configured by your institution. Non-teaching types group your non-teaching activities and specify the default activity type along with the load type and other load attributes. Non-teaching types are the equivalent of courses. Possible Number of Assignments The maximum number of instructors that can be assigned per class. If you do not want to specify a maximum, leave the field blank or specify 0. Staff The last name and first name of the staff member who is to be assigned a position.  Read Note. Note: The Staff field is enabled only when the mandatory fields and Load Types are populated. You can select multiple staff members for a Non-Teaching Activity. Start Date The first day that the item is effective or can be used. Term Select a term from the list of available terms. If you want to:  Copy the default activity and load information from the load type, select the Copy Load Details from Non-Teaching Type button Add the Load Type, select the New button, specify the values, and select the Save button Allow Override Specifies whether the default amount or the assigned value specified for the activity can be overridden when the activity is assigned using Processes > Faculty Workload > Assignment Manager. Default Value The value to be used as default load amount when the load type is selected. Earning Code The earning codes uniquely identify the type of earnings that your instructors receive. They are configured by your institution. For example, you could have earning codes for salaries and bonuses. You can associate an earning code with a load type when the load type is configured with Yes for Track Pay. Load Tracking Select whether you want the load type to be available when you configure load validation policies. If you select No, the load type is not included in load validation. Load Type The type of load. Load types store the load information that you can then associate with work. For example, it specifies a unit of measure and whether you want the work included in load and pay tracking. Load types are configured by your institution. Pay Tracking Select whether you want to use pay generation and tracking for the selected load type. If you want to save and: Continue making changes, select the Save button Close, select the Save & Close button Add another item to the list, select the Save & New button To delete Load Types, select the records in the grid and select the Delete button. The Credit Account The account credited for the amount. Your institution configures the accounts. and Debit Account The account debited for the amount. Your institution configures the accounts. columns are displayed when the Advanced Feature Enable Course Budgeting When Faculty Workload Management (FWM) is enabled in the Student Web App, staff members can select the Advanced Feature “Enable Course Budgeting”. This feature allows staff members to associate General Ledger (GL) codes with Faculty Workload Activity Types. The GL code mapping is implemented in the data tables related to Course Load Type Details, Class Load Type Details, Non-Teaching Type Details, and Non-Teaching Activities. Once the feature is enabled, it remains permanently enabled. is enabled.  Read Note. Note: The Load Types grid inherits the debit and credit account values based on the default value from the GL Code Association grid. You can use the debit and credit accounts in the load validation process when splitting the loads for non-teaching activities. When the Non-Teaching Types and Non-Teaching Activities are configured for the first time: The GL Code Association information is saved in the Non-Teaching Types record. The same GL Code Association information is cascaded to the Non-Teaching Activities based on the Campus where the non-teaching activities are performed. When the GL Code Association on the Non-Teaching Types is modified: The new mappings are updated in the GL Code Association of the Non-Teaching Types. A new Non-Teaching Activities record is created with the latest mapping based on the campus where the non-teaching activity is performed. When a new Load Type is added to the Non-Teaching Activities: The Debit and Credit Account columns display the value from the Default row in the GL Code Association grid on the Non-Teaching Activities page. The image shows the GL Code Association process flow.
   Copy the default activity and load information from the Non-Teaching Type to Non-Teaching Activities	Select the activity and the Copy Load Details from Non-Teaching Type button. Read Note. Note: When a Non-Teaching Activity is copied after the configuration of the Non-Teaching Type, the GL Code Association information from the Non-Teaching Type is cascaded to the Non-Teaching Activity record based on the campus association of the Non-Teaching Activity. The Load Types grid will display the debit and credit account based on the default row that is set in the GL Code Association grid above it.
   Copy single or multiple Non-Teaching Activity Across Term Or Within Term	Select the activity amd select Copy Non-Teaching Activity. Select Copy Across Term to view the Copy Non-teaching Activity - Across Term pop-up. Fill in the necessary fields Term and Properties to Copy and select Copy. Select Copy within Term to view the Copy Non-Teaching Activity - Within Term pop-up. Specify values for How many copies of each selection? and Properties to Copy, and select Copy. Once the copy process is initiated, the system displays messages indicating the progress and success of the action performed. While copying a Non-Teaching Activity, if: All optional check boxes are selected, the application will copy all details from the base Non-Teaching Activity. The base Non-Teaching Activity does not have the details saved, it will be copied from the Non-Teaching Type if the details are available. Both the base Non-Teaching Activity and Non-Teaching Type do not have the details saved, no details will be copied. The optional check boxes are cleared while copying, the corresponding details will not be included in the new copy. Read Note. Note: When using the Copy Non-Teaching Activity within or across terms, it's important to note the pop-up message that states that Non-Teaching Activities exceeding the maximum code length limit or with 999 copies already created will not be copied.

Validations to Create a Non-Teaching Activity with Non-Teaching Type and Load Type

During the creation of a Non-Teaching Activity, the Faculty Workload verifies if the Non-Teaching Type of the Non-Teaching Activity has Load types and values configured.

If Yes then:

• Faculty Workload Management application copies the Load values details from Non-Teaching Type to Non-Teaching Activity and displays a success message indicating that the Non-Teaching Activity load details were successfully updated/applied.

If No then:

• The Faculty Workload Management application displays an alert message indicating "No load type details were copied to X Non-Teaching Activity as no load type details are configured for Y Non-Teaching Type".

If you update the Non-Teaching Type on the Non-Teaching Activity having an assignment with Load Validation Status = Not Validated, then the new Non-Teaching Type loads will be copied to the Non-Teaching Activity.