Earning Codes

You can use the Earning Codes page to configure the earnings codes. Earning codes uniquely identify the types of earnings that your faculty members receive. For example, you could have an earning codes for different salary types (Fixed or Variable) as per the policy defined by your institution. Earning codes are required for pay generation.

The earning codes you specify here can be selected by staff members for load types configured with Yes for Pay TrackingClosed Select whether you want to use pay generation and tracking for the selected load type..( Select the Configuration tile > locate Faculty Workload > select Load Types.)

This page is read-only if Anthology Student is integrated with an External Payroll system (for example, Anthology Payroll or any third-party payroll application). If integrated, you must use the Payroll system to manage the items (such as adding, editing, deleting, or deactivating). 

Prerequisites

To view the page, you must have Faculty Workload - Configuration - View authorization.

To edit the page, you must have Faculty Workload - Configuration - Manage authorization.

Anthology Student must not be integrated with an External Payroll system (for example, Anthology Payroll or any third-party payroll application). If Anthology Student is integrated, you can only view the items configured in the payroll system here. You must use the payroll system to add, edit, delete, or deactivate the items. 

If you want to add or edit the payroll configuration details, your institution must have selected Manual Configuration for Update Payroll ConfigurationClosed Select Manual Configuration or Integrated Payroll to determine how payroll configurations will be updated in Faculty Workload Management. The default is Manual Configuration. in Settings > Faculty Workload > General.

Access Method

Select the Configuration tile > locate Faculty Workload > select Earning Codes.

Procedure to Add or Edit Items

  1. Review the values of the records in the grid.

  2. If you want to:

    • Add a new list item, select the New button on the toolbar

    • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

    • Edit an existing list item, select the Name in the list

  3. Review, specify, or change the following values.

    ActiveClosed Specifies whether the associated record is active.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

    Earning Code TypeClosed Specifies the earning code type from the external payroll system. This field is displayed only when Faculty Workload Management is integrated with an external payroll system.

    External Reference IdentifierClosed Specify the reference identifier from the external payroll system (for example, Anthology Payroll or any third-party payroll application).

    NameClosed The descriptive name of the item.

  1. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button