Automated Awarding Fund Source Priority

Using this form, you can specify the order in which a fund source is to be awarded. The auto-award engine evaluates the student’s eligibility for each fund in the order specified in the Awarding Priority.

The items displayed on the page depend on whether the following advanced feature is enabled (refer to Advanced Features):

Enable Advanced Auto Packaging Read details.
When you select Enable Advanced Auto Packaging Enable Advanced Auto Packaging if you want to allow configurations related to Auto Repackaging only in the standard interface of Anthology Student. Advanced Auto Packaging allows the Auto Repackaging column to be displayed under Automate by Campus on the Automated Process Activation form. When Advanced Auto Packaging is enabled, the Population form can be configured only in the Student Web App, and the Population form is deprecated in the legacy interface.
- The following tabs are shown on this form in the Student Web App only.
  - “Repackaging Overaward Priority”
  - “Repackage Fund Level Award Increases”
  - “Repackage Fund Level Award Decreases”
- There is no change to the form in the legacy interface.

Automated awarding processes funds with a priority value greater than zero (0) in the order assigned starting with 1 up to the highest priority. Funds with a priority of 0 are not processed.

Any fund source manually awarded to a student and configured with an Automated Awarding Fund Source Priority value great of “0” will not be edited for an increase or decrease in value nor will it be canceled or deleted. Auto Awarding will consider these funds as the student's highest priority of funds to calculate the remaining need and non-need-based aid eligible aid. This allows users to auto-package those select funds in the Automated Awarding Fund Source Priority with a value greater than “0” without having to lock each fund source to prevent it from being adjusted. This is applicable for both auto-packaging and auto-repackaging.

You can configure the following values:

Campus
Fund
Awarding Priority
Transaction Codes
Restrictions

Note:

When a Fund Source is disabled in Anthology Student, the associated awarding priority is reset to zero (0).
A cash payment plan is set up only when the fund is included in the awarding priority.
When a fund source's Automated Awarding Fund Source Priority is reduced to zero, the fund source's Repackaging Overaward Priority for any Scheduled and Refund actions is also automatically reduced to zero. Any fund source with an Awarding Priority of zero (0) and Overawarding Priority of zero (0) is not displayed within Repackaging Overaward Priority.

Prerequisites

You must have:

Common - Configuration - View authorization
Financial Aid Automation - Configuration - Automated Awarding Fund Source Priority - Edit, Update Awarding Priority, and View authorization

Access Method

Select the Configuration tile > expand Financial Aid > select Automated Awarding Fund Source Priority.

Procedure to Configure Fund Source Priority

Select a Campus. The grid is populated with the associated records.

Review the displayed records and the following values.

Note: Only fund sources that are configured for a campus are displayed in the Automated Fund Source Priority grid.

Awarding Priority The number representing the awarding order for the fund source.

Date Created The date when the item was created.

Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.

Fund Source The source of this fund. If your institution is using fund source security, you must have permission to work with the fund source.

Fund Source Code Abbreviation/code for the Fund Source.

Fund Source Type Specific classification for the fund source.

Modified By The name of the person who changed the item.

You can edit the Awarding Priority value in the grid. When you assign a priority value, the previously assigned values are adjusted to maintain the existing sequence order.

To view details about a fund source, select the expand icon ( Expand row ) in the left column. The following details are displayed in a drop-down window:

Award Limit % Maximum percentage amount of the award.

Award Limit Amount Maximum dollar limit of the award.

Code Priority Code showing the priority order for the transaction category.

Transaction Category The specific type of transaction (Tuition, Fees, Books, Travel, Room, Board, or Other).

To edit these values, select the link in the Fund Source column. The Edit Automated Awarding Fund Source Priority section opens. Select the check box for the appropriate record and edit the fields as necessary.

Note: You can only configure either the Award Limit % or the Award Limit Amount values (not both).

Select the Restrict Fund to Transaction Priority Code check box to restrict payment to specific transaction codes or as a percentage of the charges associated with the transaction code.
- If the check box is selected, the total award is limited to the award limit specified and may result in multiple modifications to the award amount. For transactions posted to a student's ledger, the fund source will be used to pay up to the value of the award limit specified.
- If the check box is cleared, the total award is not restricted to the award limit specified.
In both cases, for transactions posted to a student's ledger, the fund source will be used to pay up to the value of the award limit specified.

To remove a record for the fund source you are editing, select the check box for the record and select Remove.

To add a new record for a fund source, select Add. A new row is added to the grid. Enter the appropriate details.

Award Limit % Maximum percentage amount of the award.

Award Limit Amount Maximum dollar limit of the award.

Code Priority Code showing the priority order for the transaction category.

Transaction Category The specific type of transaction (Tuition, Fees, Books, Travel, Room, Board, or Other).

If you want to save and:

Continue making changes, select the Save button
Close, select the Save & Close button