Academic Record Information

You can use the Academic Record Information page to configure the categories of academic information students can select to share with the people that they specify when they complete their Family Educational Rights and Privacy Act (FERPA) information.

The academic record information you specify here is then displayed and can be selected by staff members when they complete the Person Access Information grid on the student FERPA page. (Select the Students tile > select the name in the Students list > expand Contact Manager > select the FERPA tile.)

The minimum categories that you must specify to comply with FERPA are:

  • Grades
  • Holds
  • Attendance
  • Status
  • Schedule

Prerequisites

To view the page, you must have Contact Manager - Configuration - View authorization.

To edit the page, you must have Contact Manager - Configuration - Manage authorization.

You should be familiar with how to Use the Features for FERPA.

Access Method

Select the Configuration tile > locate Contact Manager > select Academic Record Information.

Procedure to Add or Edit Items

  1. Review the values of the records in the grid.

  1. If you want to:

    • Add a new list item, select the New button on the toolbar

    • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

    • Edit an existing list item, select the Name in the list

  2. Review, specify, or change the following values.

ActiveClosed Specifies whether the associated record is active.

CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

NameClosed The descriptive name of the item.

  1. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button