Cancel, Delete, or Re-Expect Loan Disbursements

You can use the Awards tab on the Awarding page to cancel and delete disbursements for a student's Direct loans. You can also re-expect a canceled disbursement.

Use the table to determine the method to use.

Action	Action By Anthology Student	Can Be Re-Expected?
Cancel	The record remains on the list, but it is not paid to the student.	Yes
Delete	The record is permanently removed from the list and it is not paid to the student.	No

For example, financial aid is canceled when a student drops out. If the student is reinstated, financial aid can be re-expected. Canceled disbursements are not automatically changed back to scheduled when a student is reinstated and the award status changes. You must review the canceled disbursements for each fund source and then re-expect the disbursements that still apply.

You can also update disbursement information for individual students or multiple students using the Update Disbursement Information process.

Prerequisites

You must have:

Common - Student - View authorization

Financial Aid - Student Award - Edit authorization

If your institution has configured permissions for fund sources, you must also be in a staff group that has permission to edit the fund source. See Fund Source Security.

If your institution has configured the award to require a disbursement schedule when awarding new aid, you must be allowed to edit disbursements when packaging.

To cancel or delete a disbursement, the origination status of the loan must be Not Ready to Send, Ready to Send, or Rejected by COD.

To:

Cancel a disbursement, the disbursement must have a status of Scheduled
Delete a disbursement, the disbursement must have a status of Canceled or Scheduled
Re-expect a cancelled disbursement, the Direct loan must have a status of Pending, Approved, or Estimated. (You cannot re-expect disbursements for a canceled award.)

The student must not be in a financial aid hold group.

Access Method

Select the Students tile > select the name in the Students list > expand Financial Aid > select the Awarding tile > Awards tab.

Procedure to Cancel or Delete Disbursements

A minimum of one disbursement is required. The only disbursement can have a status of canceled.

Verify that the program version is correct. If not, select the specific program version in the Program Version drop-down list.
Select the Academic Year.
Select the record for the Direct loan.
Select the record for the disbursement on the Schedule Disbursements list.
If you want to:
- Cancel the disbursement, select the Cancel button
- Delete the disbursement, select the Delete button

The result depends on the button you selected.

Button	Actions by Anthology Student
Button	Disbursement in List	Status of Direct Loan	Additional
Cancel	The status is changed to Canceled, but the record remains in the list. Disbursements are not renumbered.	If all the other disbursements have a status of canceled, Anthology Student changes the status of the Pell grant to Canceled.	If the canceled disbursements result in a change to the end date of the loan period, Anthology Student displays a message asking you if you want to create an origination change for the end date change.
Delete	The record is permanently removed from the list. Subsequent disbursements are not renumbered.	—	You cannot delete the last disbursement. A minimum of one disbursement is required, but the disbursement can have a status of Canceled.

Procedure to Re-Expect Disbursements

Verify that the program version is correct. If not, select the specific program version in the Program Version drop-down list.
Select the year in the Academic Year The academic year configured by your institution. list.
Select the record for the Direct loan in the list.
Select the Scheduled Disbursements tab.
Select the record for a canceled disbursement in the list.
Select the Re-expect button. Anthology Student changes the status of the disbursement to Scheduled.