Student View

You can use the Student View tab to review all of the awards for all academic years for a program version. It also includes details for all the awards (such as the disbursements and disbursement amounts for each award). You can also: 

  • Use the features for working with lists and grids to filter and sort the list

  • Display award details and edit awards

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

If the Gross Award Amt minus the Amount Canceled is greater than the maximum amount allowed by Pell, the Pell award record is displayed in bold RED.

If there is an overlapping loan period for Direct loans, a message is displayed on the page.

Prerequisites

You must have:

  • Common - Student - View authorization

  • Financial Aid - Student Award - View authorization

To view the details for an existing award in the list, you must be in a staff group that has permission to view the fund source if your institution has configured permissions for fund sources.

The student must have academic years, loan periods (if applicable), and awards specified for the program version.

To edit an award from this page: 

  • You, the student, and your institution must meet all the prerequisites required to edit the specific awards. For example, if the packaging method includes a Pell grant, you must meet all the specific prerequisites for editing a Pell grant.

  • You must be assigned to the campus for the award.

  • The student must not be in a financial aid hold group.

Access Method

Select the Students tile > select the name in the Students list > expand Financial Aid > select the Awarding tile > Student View tab.

Procedure to Review the Awards and Details

  1. Verify that the program version is correct. If not, select the specific program version in the Program Version drop-down list.

  2. Select ALL or the specific award year in the Award YearClosed The financial aid award year. list.

  3. Expand the Awards Summary and review the values.

    Amount Canceled Closed The amount of a canceled award (if any).

    Amount Still ExpectedClosed The amount still expected from the fund source. It equals the Gross Award Amt minus the Gross Amount Disbursed minus the Amount Canceled.

    Award YearClosed The financial aid award year.

    AY End DateClosed The end date of the sequence. For the first sequence, Anthology Student defaults to a date calculated from the enrollment date for the student plus the number of weeks in the academic year or loan period. The end date of the second and subsequent academic years are estimated using the number of weeks in the academic year or loan period and the number of weeks not enrolled. If your institution configured calendars, holidays are added to the calculation of the end date of the sequence. If needed, you can change the estimated date on the Academic Years tab. For loan periods in most cases, the date should not be after the graduation date. For loan periods, the end date must be between the start and end dates for the Borrower-Based Academic Year (BBAY).

    AY SequenceClosed Number assigned by the system to the academic year, loan period, or payment period record.

    AY Start DateClosed The start date of the sequence. For the first sequence, Anthology Student defaults to the start date in the student's enrollment record. The start dates of the student's second and succeeding sequences are estimated using the number of weeks in the academic year or loan period and the number of weeks not enrolled. If needed, you can change the estimated date on the Academic Years tab. For loan periods, in most cases, the date should not be before the start date of the program version. For loan periods, the start date must be between the start and end dates for the Borrower-Based Academic Year (BBAY).

    CampusClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Fund SourceClosed The source of this fund. If your institution is using fund source security, you must have permission to work with the fund source.

    Gross Amount DisbursedClosed The gross amount disbursed before any fees.

    Gross Award Amt Closed The amount of the award, including bank fees.

    Net Amount Disbursed Closed The net amount disbursed before fees are added.

    ProgramClosed The name of the program. Programs are configured by your institution.

    Refund/Stipend Paid Closed Amount refunded to the selected fund source or stipends paid to the student to date from this fund source.

  4. Expand the Awards Detail and review the values.

    Acad YearClosed Specifies the sequence in the academic year. When you add a disbursement for a Pell grant or other loan, the default is the academic year being packaged.

    DisbClosed The sequence number for the disbursement. For Pell grants, if there are disbursements from other enrollments, the numbering scheme picks up where the previous disbursements left off.

    Exp AmountClosed The expected amount to be disbursed. If it is calculated by Anthology Student, Anthology Student divides the total award amount by the number of payment periods in the academic year. When disbursement amounts cannot be divided evenly, the first payment is the highest. For example, for a $2,000 award, the first two disbursements are $667 and the last disbursement is $666. For a $1000 award, the first disbursement is $334 and the last two disbursements are $333. The auto package features use the same method.

    Exp DateClosed The date on which the disbursement is to be paid. For grants and Perkins loans, it must be before the end of the award year and academic year. For Direct loans, the date can be changed to a date outside both the loan period and academic year dates for non-term program versions.

    Fund Source Closed The source of this fund. If your institution is using fund source security, you must have permission to work with the fund source.

    Payment Period Closed Number assigned by the system to the academic year, loan period, or payment period record.

    Status Closed The status of the disbursement. For Direct loans, the statuses are Scheduled (S), Paid (P), or Canceled (C). For all other awards, the statuses are Scheduled (S), Ready to Pay (R), Paid (P), and Canceled (C).

  5. If you want to view additional information or edit an award, select the award in the Fund Source column.

For additional information about editing an award, refer to the help topic for the specific award.

Limitations

You cannot edit: 

  • Federal Work-Study (FWS) from this page. To edit FWS, use the Awards tab (Select the Students tile > select the name in the Students list > expand Financial Aid > select the Awarding tile > Awards tab.).

  • An award if the fund source for the award has been disabled