Previous Education

You can use the Previous Education list to manage the previous education for a student. Previous education information includes high school, college, and Ability to Benefit (ATB) details. 

For example, you can view, add, edit and delete previous college and high school education along with the Ability to Benefit (ATB) testing information required to receive Title IV funding. If you need to specify or verify a GED, access the Student Profile (Select the Students tile > select the name in the Students list.).

You can also specify additional GPAs if your institution has added school-defined GPAs on the GPAs page (Select the Configuration tile > locate Academic Records > select GPAs.)

Note: A student's previous education must match the High School Completion status on the Institutional Student Information Record (ISIR). If, for example, a student indicated General Educational Development (GED) on the ISIR, but the student's current Previous Education Level is mapped to High School, you need to update the student's Previous Education record to match the value on the ISIR. When the values don't match, the Response Message received from COD after a COD Export will indicate a warning such as, "HS Diploma or Equivalent Field on corresponding CPS transaction does not match Ability To Benefit Code submitted."

The Student Previous Education records are sorted by the Type and then by Institution. The list is not program version specific. The items in the list are associated with all the program versions in the Program Version list.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The Extended Properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

• Admissions - Student Previous Education - View authorization

To add, edit, and delete records, you must have Admissions - Student Previous Education - New, Edit, and Delete authorization.

Access Method

Select the Students tile > select the name in the Students list > expand Admissions > select the Previous Education tile.

Procedure to Add or Edit College Education

1. Review the values of the records in the grid.

   Completion Date The date the Ability to Benefit test was completed. City The name of the city. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Country The country of residence. If you are specifying a country, it defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country. Degree The academic degree.

   GPA The grade point average (GPA) for the student. Graduation Date The date when the student graduated or is scheduled to graduate from the program version. Institution The name of the institution. If you are specifying the value, it displays a dialog so that you can search for the institution. The list contains all of the colleges or high schools configured by your organization. State If within the United States, the name of the state.

   If Rigorous High School program is displayed below the grid, the student has applied for an Academic Competitiveness Grant (ACG) and the Financial Aid department of your institution has specified the following information for their high school.

   ACG Eligible When selected, specifies that the student completed a rigorous high school curriculum at their high school that qualifies them for the Academic Competitiveness Grant (ACG) grant. Eligible Program The specific program at the high school that the student completed. The programs are installed with Anthology Student and vary by state.

   Reason (Import) Reason for the change in a record or a value in the record. State If within the United States, the name of the state.

2. If you want to: 

   • Add an ATB, college, or high school, select the New button for the type of education on the toolbar

   • Edit an ATB, college, or high school select the record in the grid

3. Take the appropriate actions for the type of education.

   Previous Education Type	Action
   Ability to Benefit (ATB)	You can specify a maximum of one ATB for a student. 1.  Select a value for Ability to Benefit Code The Ability to Benefit code required by Common Origination and Disbursement (COD). COD specifies valid ATB codes for each award year. If you have students with invalid ATB codes, you must change the code for their records to pass COD validation.. 2.  If you selected a 01, 11, or 12 for Ability to Benefit Code, specify or change the following values. (For all other codes, these fields do not apply.) Ability to Benefit Admin Indicates whether the test was taken at a testing center or administered using another method. Ability to Benefit Test The name of the ability to benefit (ATB) test that was taken. Completion Date The date the Ability to Benefit test was completed. If you remove the Ability to Benefit (ATB) or change the ATB codes 12 or 14 to different codes, the system checks if the student received a Career Pathway Alternative Pell grant. If the student did receive the grant, the system displays a message and you must notify Financial Aid.
   College	1.  Specify or change the values in the expanded section. Required values are indicated by a red asterisk (*). Degree The academic degree. Enrollment Date The actual date when the student enrolled in the program version. Education Level The education level of the student. They are configured by your institution. The value you select will depend on the policies and procedures at your institution. GPA The grade point average (GPA) for the student. Graduated Specifies that the student graduated from the institution. If you are adding or editing a college, it is automatically selected when you specify a value for Graduation Date. Graduation Date The date when the student graduated or is scheduled to graduate from the program version. Graduation Session The session in which the student graduated (such as spring or fall). Institution The name of the institution. If you are specifying the value, it displays a dialog so that you can search for the institution. The list contains all of the colleges or high schools configured by your organization. Last Date Attended The date the student last attended the institution. Major The major for the student. Other College If the student specified another college they attended when they filled out their application using the Portal, displays the name of the college. Rank The graduating rank of the student as the rank of the number of students. and of Specifies the total number of students ranked.   2.  If your institution has school defined GPAs that include the totals stored on any and all previous college education records in the GPA calculation, expand Additional GPAs and specify the values for the college. Total Credits Attempted The total credits the student attempted on the transcript from the previous institution. Total Grade Points For an unweighted grade point average, the sum of the total quality points on the transcript for the student at the previous institution. Total Hours Attempted The total number of hours that the student attempted on the transcript from the previous institution. Total Number of Courses The total number of courses for the student on the transcript from the previous institution. Total Quality Points For a weighted grade point average, the sum of the total quality points on the transcript for the student at the previous institution.
   High School	Follow these guidelines: You can add more than one high school, but there can only one entry for each high school. A value for High School or Graduation Year is required. If you specify a value for Graduation Date, Anthology Student populates the Graduation Year field with the year you specified. 1.  Specify or change the values in the expanded section. Degree The academic degree. Enrollment Date The actual date when the student enrolled in the program version. GED Awarded Date The date when the General Educational Development (GED) was awarded to the student. GPA The grade point average (GPA) for the student. Grade Level The grade level for the student. Grade levels are configured by your institution and do not have to correspond to the option on the FAFSA or Stafford loan forms. The grade level is assigned to a student under Academic Records > Enrollment > Progress section. For a student to qualify for federal financial aid, a college grade level (1st year, 2nd year, etc.) must be assigned. For a Graduate PLUS loan, the grade level must be configured with the Department of Education ID 7 (Graduate/Professional or beyond). Graduated Specifies that the student graduated from the institution. If you are adding or editing a college, it is automatically selected when you specify a value for Graduation Date. Graduation Date The date when the student graduated or is scheduled to graduate from the program version. Graduation Session The session in which the student graduated (such as spring or fall). Graduation Year The year that the student graduated. High School Advisor The high school advisor for the student at your institution. Institution The name of the institution. If you are specifying the value, it displays a dialog so that you can search for the institution. The list contains all of the colleges or high schools configured by your organization. Last Date Attended The date the student last attended the institution. Note Area that displays, or that you can use, to specify comments or additional information. Primary Contact The name of the contact for the high school. Rank The graduating rank of the student as the rank of the number of students. School Size Total number of students in the graduating class for the student. Transcript Type The type of transcript for the student. The values are Unofficial, Partial, and Official/Final. 2.  If there are additional contacts for the high school that you would like to add in addition to the primary contact you selected, expand Contacts and select the Add button.

4. If your institution has configured extended properties, complete the fields under Extended Properties.

5. If you want to save and: 

• Continue making changes, select the Save button

• Close, select the Save & Close button

Procedure to Delete Previous Education

You can delete the previous high school education, ATB, and college education for students.

You cannot delete a college for a student if there are transfer credits associated with the college. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Transfer Credits tile.).

1. Highlight the record you want to delete.

2. Select the Delete button on the toolbar.

If You Delete the Ability to Benefit With Code 12 and 14

If you remove the Ability to Benefit (ATB) or change the ATB codes 12 or 14 to different codes, the system checks if the student received a Career Pathway Alternative Pell grant. If the student did receive the grant, the system displays a message and you must notify Financial Aid.