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Actual Disbursement Date Specify the actual date of disbursement.
Automatically create Disb. Date Adjustments after payments have posted to ledger card Select the check box if you want the system to compare the COD Grants' scheduled payment dates and the actual paid dates. For additional information, refer to Compare Transactions and Adjust Other Grants.
NOTE: The background service for date adjustment will run only when any one of the automated processes is activated under Configuration > Financial Aid > Automated Process Activation. This date adjustment service will run only for the payments made on a different date than the date COD has accepted the loan.
The date adjustments apply only to Pell Grants. For TEACH Grants, you must create a date adjustment record manually and send it to COD.
Default Academic Calendar Select one of the following: Credit hours - non-standard terms, Credit hours - standard terms of quarters, Credit hours - standard terms of semesters, Credit hours - standard terms of trimesters, Clock hours or Credit hours without terms.
Default Credits/Hours in AY Specify the default number of credits or clock hours in your school's academic year.
Default Payment Methodology Select one of the following: 1 Credit hour with standard terms in which Fall through Spring terms equal or exceed 30 weeks or equal or exceed academic year with waiver (AC: 2,3,4), 2 Credit hour with standard terms in which Fall through Spring terms are less than 30 weeks without waiver (AC: 2,3,4), 3 Credit hour with standard or non-standard terms (AC: 1-4), 4 Clock hour or Credit Hour without terms (AC: 5,6), 5 Nonresidential portion of programs offered by correspondence without terms (AC: 1-4,6). The options in this field vary according to your choice of Academic Calendar.
Default weeks in AY Specify the default number of weeks in your school's academic year.
Disbursement Option Select a disbursement option. The options are Advanced Funding and Just in Time.
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DUNS Number Specify your institution's 9-digit Data Universal Numbering System (DUNS) number.
This number is developed by the Dunn and Bradstreet Corporation and is used to identify businesses in automated files.
Financial Control Select a financial control code. The options are Public; Private, non-profit; and Proprietary.
Include Disbursement at status of Scheduled Select the check box to allow your institution to report scheduled disbursements up to 7 days out from the reporting date.
Institution Type Select the institution type code.
The options are"'Less than one year", "1 year, less than two years", "2 years, less than three years", "3 years, less than four years", "4 years" (baccalaureate degree only), and "5 years or more".
Is your Institutional ineligible Select the check box if your institution is ineligible for COD grants.
If an institution is ineligible, the only additional piece of information the school must report is the payment period begin date.
Number of days past system date to include scheduled and ready to pay disbursements Specify the number of days out from the current date (up to 10) for which scheduled and ready-to-pay disbursements are to be reported.
Re-Originate PELL when anticipated disbursement dates are updated Select the check box if you want to re-originate Pell when anticipated disbursement dates are updated (if the disbursement has not been released to COD). For non-term institutions (Academic Calendars 5 and 6), the system automatically sets the Origination Status of an originated Pell award from Accepted or Batched to Send to Ready to Send when the anticipated disbursement date is updated by the Student Pace Evaluation (SPE) tool.
UEI Number Specify the Unique Entity Identifier (UEI) to be stored in Anthology Student. This field accepts 12 alpha/numeric characters. The Department of Education transitioned from the use of the DUNS Number to the UEI as the primary means of entity identification for Federal awards government-wide. UEIs are required in accordance with 2 CFR Part 25, and the transition from DUNS to UEI has resulted in the UEI being issued by the Federal Government in SAM.gov. This means entities no longer rely on a third party to obtain an identifier (i.e., a DUNS issued by Dun and Bradstreet).
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