Registered Credits by Term

You can use the Registered Credits by Term report to generate a list of how many credits a student has registered for in a selected term.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Registered Credits by Term or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for SSRS Export to Excel. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Registered Credits by Term.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Academic AdvisorsClosed Name of the student's academic advisor.

    AD Grade LevelsClosed Select the academic advisor grade level for which you want to generate the report.

    Areas of StudyClosed The various areas such as Major, Minor, or Concentration that the students have taken to complete their degree. The areas of study are configured by your institution.

    CampusesClosed The campus where the student or students were enrolled.

    Campus GroupsClosed The group you specified for the campus. Your institution configures the groups for campuses.

    Course StatusClosed Select an option for course status for which you want to generate the report.

    Cr. Towards DegreeClosed Specify the from and to number of the credits towards degree for which you want to generate the report. From and To

    Credits RangeClosed Specify the from and to number of the credits range for which you want to generate the report. From and To

    Cum.Attend.PercentClosed Specify the from and to number of the cumulative attendance percentage for which you want to generate the report. From and To

    Cum. CreditsClosed Specify the from and to number of the cumulative credits for which you want to generate the report. From and To

    Cum. GPAClosed Specify the from and to number of the cumulative GPA for which you want to generate the report. From and To

    DegreesClosed Select the academic degree for which you want to generate the report.

    Expected Start DateClosed The date the student is expected to start and complete the class. From and To

    FA Grade LevelsClosed Select the financial advisor grade level for which you want to generate the report.

    Graduation DateClosed The date when the student graduated or is scheduled to graduate from the program version. From and To

    Include Reserved Credits?Closed Select the check box to include reserved credits in the report. Depending on the institutions use of the term, reserved credits can be credits accepted from another institution but not yet applied, credits reserved for specific courses , programs, advanced standing, or testing.

    Include Waitlisted CreditsClosed Select the check box to include credits for students who are on the waitlist.

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Program VersionsClosed The program version associated with the student or item.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    Rem Credits to GradClosed Specify the from and to number of the remaining credits to graduate for which you want to generate the report. From and To

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    Student StatusesClosed Specifies the status of the prospect or student at your institution. Statuses vary by institution. They are configured by your institution. If you change the status for a student, a dialog is displayed so that you can confirm the change. If there are also tasks associated with the previous status, Anthology Student displays a dialog that you can use to select the tasks to keep and the tasks to close with the result of canceled.

    Term ConfirmationClosed Select the term confirmation option from the drop-down menu for which you want to generate the report. The options are: - Empty (default): No filters on term confirmation - Yes: Filters for students with confirmed terms - No: Filters for students without term confirmation

    Term GroupsClosed Select the term group for which you want to generate the report.

    TermsClosed Select a term from the list of available terms.

    Term Start DateClosed The start date of the term for which you want to generate the report. From and To

  1. Take the appropriate action.

    Task Action to Take
    View the report

    1. Select the View Report button. Anthology Student displays the generated report.
    Export the report

    1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog box.

    2. Review, specify, or change the following value.

      Export File NameClosed The name of the exported file.

    3. Select the Export button.

    Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog box.

    2. Specify the name to save the criteria.

    3. Select the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog box.

    2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

Details for the Report

In the report:

  • Registered Credits by Term reports are sorted by campus, student name

  • Campuses and students are displayed in alphabetical order

  • Students who have not registered for any courses in the term and are Active (Number of credits equals zero) are displayed

  • Totals are displayed on the last page