Detail Attendance

You can use the Detail Attendance report to generate a detailed list of attendance records for each student.

As a best practice and to optimize performance, you must apply start date and end date filters for this report that encompasses no more than 1 year of data (for larger institutions). The size of the data being gathered does impact the gathering time, even with optimization in the report. Therefore, with a larger data set, it can take up to 5 minutes for a year of data to run in the report. This would represent approximately 15000 pages of data.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to create reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Detail Attendance or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for SSRS Export to Excel. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Detail Attendance.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Attend DateClosed The date to view attendance information. From and To

    CampusClosed The campus where the student or students were enrolled.

    Class Section StartClosed The start date of the class or class section. From and To

    CourseClosed The code and name identifying the course the student is enrolled in.

    InstructorClosed The instructor or instructors assigned to the course or class section.

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Student GroupClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    Student StartClosed The date the student starts the class section. This value is filled in by default based on the Class Section Start Date. From and To

    TermClosed Select a term from the list of available terms.

  1. Take the appropriate action.

    Task Action to Take
    View the report

    1. Select the View Report button. Anthology Student displays the generated report.
    Export the report

    1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog box.

    2. Review, specify, or change the following value.

      Export File NameClosed The name of the exported file.

    3. Select the Export button.

    Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog box.

    2. Specify the name to save the criteria.

    3. Select the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog box.

    2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Detail Attendance reports are sorted by course section, term code, student

  • Course sections, students, and primary instructors are displayed in alphabetical order

  • Term codes are displayed in descending order

  • Student name is linked to the student profile. For more information, refer to Access a Profile from a Report.

  • Secondary instructors are displayed at the end of each section

In the Published Course Code/Course column, if a published code is:

  • Configured for the course, the column displays the published code

  • Not configured for the course, the column contains the course code