Review Batches and Print Transcripts Request Letters

For batches that you created to print the letters that request transcripts, you can use the History tab on the Transcript Request Inbound page to review the status of all the batches, print the letters generated by the batch, and manage the batches.

Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export () button on the toolbar.

Prerequisites

You must have:

• Common - Processes - View authorization

• Contact Manager - Processes - Transcript Request Inbound authorization

Access Method

Select the Processes tile > locate Contact Manager > select Transcript Request Inbound.

Procedure to Review Results and Print

1. Select the History tab.

2. Review the status and values for the batches in the list.

   Duration The amount of time it took to process the job or batch. Name The transcript batch name. Started The date and time when the first job within the batch started executing.

   Submitted By The name of the staff member who submitted the batch for processing. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed, some jobs may be in the Succeeded status, but at least one of the jobs is in Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled.

3. Select the name of the batch in the list. displays the details for the job in the Job Results list.

4. Review the list of institutions in the batch. All the columns are shown by default.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. File Name The name of the file. In some cases, it is the name you want to use, or previously specified, for the file. In some cases, it is the name specified by Anthology Student. Institution The name of the institution. If you are specifying the value, it displays a dialog so that you can search for the institution. The list contains all of the colleges or high schools configured by your organization. Job Created The date and time when the job was added to the background job queue.

   Job Result Indicates the processing result for job. If it was successfully processed, it displays Passed or Succeeded. Otherwise, it displays the reason why it was not processed. Job Started The date and time when the job was pulled from the queue and started executing. The start time for a job will be the same time or later than the start time for the batch. Job Status The status of the job. Enqueued indicates the job is in the queue waiting to be executed. Scheduled indicates the job is scheduled to run at a future time. Processing indicates the job is running. Succeeded indicates the job was completed with no errors. Deleted indicates the job was completed with errors. Path The path to the location where the file is saved. Type Indicates whether the transcript request letter is being sent to a college or high school.

5. When you are ready to print, select the Print button on the toolbar.

   Anthology Student displays a PDF file that contains all the letters for all the institutions in the batch so that you can print the file.