Review Batches for SEVIS

You can use the History tab on the SEVIS Transmission page to: 

• Review the status of all the batches for creating, regenerating, importing, and exporting data for SEVIS and the students in those batches (if applicable)

• For imported files, display the PDF that contains the I-20 Certificate of Eligibility for Nonimmigrant Student Status forms for students

Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export () button on the toolbar.

Prerequisites

You must have:

• Common - Processes - View authorization

• Contact Manager - Processes - SEVIS Transmission authorization

Access Method

Select the Processes tile > locate Contact Manager > select SEVIS Transmission.

Procedure to Review Results

1. Select the History tab.

2. Review the status and values for the batches in the list.

   Batch The batch name. The name includes the date when the process was started. Duration The amount of time it took to process the job or batch. Filter Type The type of SEVIS transmission for batches that create or regenerate student data that needs to be transmitted to SEVIS (such as school code or campus). Started The date and time when the first job within the batch started executing.

   Started The date and time when the first job within the batch started executing. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed and ALL job states are Succeeded. Completed indicates all jobs in the batch have been executed and some jobs may be in the Succeeded state, but at least one of the jobs is in a Deleted state. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled. Submitted By The name of the staff member who submitted the batch for processing. Transmission Type Indicates whether the batch created or regenerated the file with the student data, exported the file with student data to SEVIS, or imported a file from SEVIS.

3. Select the name of the batch in the list. Anthology Student displays the details for the job in the Job Results list. The columns depend on the value displayed for Transmission Type.

   Action The action associated with a visa type for an international student. The actions depend on the value for Transmission Status. If the status is R or D, the list displays actions for a new student. If the Transmission Status displays A (Accepted), you can select actions for making changes and communicating other changes with SEVIS. Action is enabled only if you select either F-1, M-1, or J-1 visa type. Batch ID  The batch number. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Error Message If there was a problem processing the student, the message contains information about the error. Exported Date The date and time the file was sent to SEVIS. Import Date The date and time the file was imported. Import Result The status from SEVIS for the file. Imported Files If the import was successful, click the link in the column to display the I-20 forms for students.

   Job Created The date and time when the job was added to the background job queue. Job Result Indicates the processing result for job. If it was successfully processed, it displays Passed or Succeeded. Otherwise, it displays the reason why it was not processed. Job Started The date and time when the job was pulled from the queue and started executing. The Started time for a job will be the same time or later than the started time for the batch. Job Status The status of the job. Enqueued indicates the job is in the queue waiting to be executed. Scheduled indicates the job is scheduled to run at a future time. Processing indicates the job is running. Succeeded indicates the job was completed with no errors. Deleted indicates the job was completed with errors. Number of Students Indicates that the course requires a retake fee. Retake Fee is enabled only when Retake Course is enabled. The default is No. Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.

4. If you want to display the: 

   • List of students included in the batch, select the number in the Batch column

   • Student Profile for a student in an imported file, select the link in the Student column

   For batches with a Transmission Type of Import, you can select the link in the Imported Files column to display the I-20 for a student.