Pay Cycles and Pay Periods

You can use the Pay Cycle and Pay Period page to configure the pay cycles and pay periods for faculty members. A pay cycle specifies the interval used to pay faculty members. A pay period is an instance of a pay cycle. It includes a specific start date, end date, and the payment date.

Pay cycles and pay periods are required for pay generation.

You can configure pay cycles for weekly, bi-weekly, semi-monthly, and monthly payroll. You can also have Anthology Student generate the pay periods for the cycle.

The pay cycles you specify here can be selected when you assign faculty members to positions. (Select the Configuration tile > locate Faculty Workload > select Staff Position Assignments.)

This page is read-only if Anthology Student is integrated with an External Payroll system (for example, Anthology Payroll or any third-party payroll application). If integrated, you must use the Payroll system to manage the items (such as adding, editing, deleting, or deactivating). 

Prerequisites

To view the page, you must have Faculty Workload - Configuration - View authorization.

To edit the page, you must have Faculty Workload - Configuration - Manage authorization.

Anthology Student must not be integrated with an External Payroll system (for example, Anthology Payroll or any third-party payroll application). If Anthology Student is integrated, you can only view the items configured in the payroll system here. You must use the payroll system to add, edit, delete, or deactivate the items. 

If you want to add or edit the payroll configuration details, your institution must have selected the Manual Configuration option for Update Payroll Configuration Select Manual Configuration or Integrated Payroll to determine how payroll configurations will be updated in Faculty Workload Management. The default is Manual Configuration. in Settings > Faculty Workload > General.

To change the value for Frequency, the pay cycle must not be selected for staff positions.

Access Method

Select the Configuration tile > locate Faculty Workload > select Pay Cycles and Pay Periods.

Procedure to Add or Edit Items

1. Review the values of the records in the grid.

2. If you want to:

   • Add a new list item, select the New button on the toolbar

   • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

   • Edit an existing list item, select the name in the list

   If you want to:

   • Add a new list item, select the New button on the toolbar

   • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

   • Edit an existing list item, select the name in the list

3. Review, specify, or change the following values.

   Active Specifies whether the associated record is active. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

   Frequency The frequency at which payment is made to the instructor. For example, it can be weekly, bi-monthly, semi-monthly, or monthly. Name The descriptive name of the item.

4. In Pay Periods, if you want to generate the pay periods for the cycle, select the Generate button.

5. On the dialog, review the Frequency The frequency at which payment is made to the instructor. For example, it can be weekly, bi-monthly, semi-monthly, or monthly. and specify or change the following values.

   First Payment Date The date that your institution will make the first payment for the first pay period. First Period Start Date The date you want for the first pay period. If you are adding payment periods to an existing list of pay periods, the date defaults to the first day after the last pay period in the list.

   Number of Periods The number of pay periods that you want Anthology Student to calculate.

6. Review the following values. The fields that are displayed will vary depending on the configuration in Update Payroll Configuration Select Manual Configuration or Integrated Payroll to determine how payroll configurations will be updated in Faculty Workload Management. The default is Manual Configuration.

   Default Payment Date The payment date set as the default. External Reference Identifier Specify the reference identifier from the external Payroll system (for example, Anthology Payroll or any third party payroll application). This column is only visible if your institution selected the Manual Configuration option in the Update Payroll Configuration settings under Settings > Faculty Workload > General. Period End Date The end date of the period. The default is the current date.

   Period Start Date The period start date. Status The associated pay period status.