Catalog Years

You can use the Catalog Years page to configure the catalogs and the courses in the catalogs for your campuses.

Catalog configuration is required to use any feature that relies on catalogs (such as Degree Progress Audit (DPA) and Degree Pathway). It is also required to use some of the advanced features for Academic Records that are available only in the Student Web App. Your institution must:

  • Have selected the Enable CatalogsClosed Enables catalogs for the campus. Your institution must select the check box to enable catalogs for all campuses. check box for all campuses when it configured the Academic Records settings for campuses.

  • Configure catalog years and then use these configured catalogs throughout Anthology Student. For example, you must select a catalog when you configure program versions and areas of study and enroll students.

The Default - None catalog should not be used because it is included only for backwards compatibility with the legacy interface.

You can use this page to:

  • Add or edit the catalogs for your campuses

  • View the program versions and areas of study that use a catalog

  • Manage the courses in the catalog (such as assign courses to the catalog that students can select from and unassign courses that are outdated or no longer applicable) 

Prerequisites

To view the page, you must have Academics - Configuration - View authorization.

To edit the page, you must have Academics - Configuration - Manage authorization.

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view the item but cannot edit it. When you add an item, you can only select campuses to which you have access.

To add or remove a:

  • Course for a catalog, the course must be associated with all existing campuses for the catalog

  • Campus for a catalog, all the existing courses must associated with that campus

Access Method

Select the Configuration tile > locate Academic Records > select Catalog Years.

Filters

By default, the grid displays all records for the campuses you are authorized to work with. You can use the drop-down at the top of the page to display only records for a specific campus.

Procedure to Add or Edit Items

  1. Select All Campuses or select a specific Campus.

  2. Review the values of the records in the grid.

  3. If you want to:

    • Add a new list item, select the New button on the toolbar

    • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

    • Edit an existing list item, select the Name in the list

  4. Review, specify, or change the following values.

    ActiveClosed Specifies whether the associated record is active.

    CampusesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

    Effective End DateClosed The last date the item is effective or can be used.

    Effective Start DateClosed The first day that the item is effective or can be used.

    NameClosed The descriptive name of the item.

    The Campuses list contains all the campuses with catalogs enabled and should contain all the campuses at your institution.

    If you are creating a record using Copy Catalog, the Campuses field is disabled, because the campus is inherited from the selected catalog. You can edit the campus after you save the record.

  5. If you are adding a catalog, select the Save button on the toolbar.

  6. If you are editing or copying an existing catalog, review the values in the Program Version and Area of Study grid.

    ActiveClosed Specifies whether the associated record is active.

    Applied ToClosed Indicates the course is applied to the program version and area of study.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

    TypeClosed The component type. For example, Major, Minor, and so on.

  7. If you want to: 

    • Associate one or more courses with the catalog, select the Assign button in the Courses grid, select one or more courses on the dialog, and select the Select button

    • Remove one or more courses, select a record in the Courses grid and select the Unassign button

Implications in Changes for Degree Pathways

If you edit a catalog year after you configure it, and there are custom plans for degree pathways for students for the catalog years, and the changes affect the degree pathway, Anthology Student automatically:

  • Updates the Student Plan
  • Resets any custom plans with a status of Approved to the Student Plan

Draft plans are not changed. The next time a custom plan is accessed for a student, Anthology Student displays a message indicating there was a configuration change. For both approved and draft custom plans, a staff member should review the plans and make any needed changes.