Post a Refund Calculation

You can use the Refund Calculations page to post actual refunds. When refunds are posted, Anthology Student: 

• Posts charge adjustments to the student ledger

• Schedules the refunds for the appropriate fund sources based on the calculation

If multiple disbursements have been paid, Anthology Student displays a dialog so that you can confirm the amounts assigned to the disbursements. When Anthology Student assigns refund amounts to disbursements, it applies the amounts beginning with the last disbursements. For example, if there are 4 disbursements, the amount is applied to disbursement 4. If disbursement 4 is less than the refund amount for the fund source, then the remaining amount is applied to disbursement 3.

Prerequisites

You must have Common - Student - View authorization. The remaining authorizations that are required depend on the type of calculation.

Type of Calculation	Required Authorization
Actual	Student Accounts - Student - Refund Calculation - Edit Student Accounts - Student Refund Calculation - Allow Refund Calculation
Hypothetical	Student Accounts Student - Refund Calculation - Edit Either:  •   Student Accounts - Student Refund Calculation - Allow Hypothetical •   Student Accounts - Student Refund Calculation - Allow Refund Calculation

The record for the refund calculation must have a Calculation Type of Actual.

The refund must not have been calculated by: 

• A servicer (such as Global)

• The Student Financial Aid Automated Awarding (SFAAA) feature

Access Method

Select the Students tile > select the name in the Students list > expand Student Accounts > select the Refund Calculations or Hypothetical Refund Calculation tile.

If Anthology Student displays the: 

• Hypothetical Refund Calculation tile, you are only authorized to view and work with hypothetical calculations

• Refund Calculations tile, you can view and work with both actual and hypothetical calculations.

Procedure to Post a Refund Calculation

1. Select the record for the refund calculation.

2. Select the Post button on the toolbar.

3. On the dialog, confirm you want to post the refunds by selecting Post.

4. Take any additional actions required for the condition.

   Condition	Action by Anthology Student	Action to Take
   A default return method was not configured for the fund source	Displays a message so that you can confirm that a check can be used in place of the default return method	If you want to: •   Use a check in place of another return method, select Schedule •   Do not want to use a check, select Cancel
   Multiple disbursements have been paid	Anthology Student the Refund Assignments dialog so that you can confirm or change the refund amount being assigned to the disbursements	If you change the amounts, the total must be equal to the value of the Calculated Refund.  Use the right arrow to expand the fund sources and review the values. Academic Year The academic year configured by your institution. Award Year The financial aid award year. Calculated Refund The amount that is being refunded for the fund source. If the fund source was configured to round all disbursements to whole dollars, the amount must be in whole dollars. Fund Source The source of this fund. If your institution is using fund source security, you must have permission to work with the fund source. Gross The amount of the award, including bank fees. Received Amount received to date from the selected fund source. Expand the fund sources, review the refund amount being applied to the disbursements, and change any amounts. Available Balance The balance amount remaining after the refund has been posted or scheduled. Disb Num The sequence number for the disbursement. For Pell grants, if there are disbursements from other enrollments, the numbering scheme picks up where the previous disbursements left off. Refund Amount The amount that is being refunded for the fund source. If the fund source was configured to round all disbursements to whole dollars, the amount must be in whole dollars. Refunded Any amount that has already been refunded for the fund source. Received The amount actually received by the student from the disbursement. Scheduled The scheduled amount of the disbursement. Select the Schedule Refunds button.

Anthology Student: 

• Posts any charge adjustments to the student ledger

• Schedules the calculated refunds for the appropriate fund sources based on the calculation

• Changes the value in the Status column to Posted

You will not see any entry on the student ledger for the refunds until they are processed. The latest entry on the student ledger shows a refund posted after the checks were printed.