Audit

You can use the tabs on the Audit page to display changes related to:

Tab	Description
Account Status	Displays changes to the student's account status. It also identifies what was changed, when it was changed, and who made the change
Apply Credits	Displays the student's audit history of credit transactions being applied or reapplied to debit transactions
Collections	Displays changes to the student's collections. It also identifies what was changed, when it was changed, and who made the change
Stipends	Displays changes to the student's stipend information
Subsidiaries	Displays the deleted records of payments or charges on the subsidiary amount

The changes are listed in order by the Date Modified column with the most recent change first.

Prerequisites

To view the page, you must have:

Common - Student - View authorization

Student Accounts – Audit - View authorization

Your institution must have set the "How Should Credits be Applied" option for the campus to "Auto Apply Using Hierarchy". (Select the Settings tile > expand System > select Campuses > select the name of an existing campus, or select the New button, specify the required information, and Save the campus > select the Student Accounts tile.)

Access Method

Select the Students tile > select the name in the Students list > expand Student Accounts > select the Audit tile.

Columns

Account Status tab

Changed From The value for the field in the Anthology Student database before it was changed.

Changed To The value for the field in the Anthology Student database after it was changed.

Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.

Field The field in the Anthology Student database that was changed.

Modified By The name of the person who changed the item.

Apply Credits tab

Applied By Tran Num Indicates the transaction number of the credit transaction that was applied to the debit transaction. This field is populated for debit transactions only.

Applied To Tran Num Indicates the transaction number of the debit transaction that the credit transaction was applied to. This field is populated for credit transactions only.

Date Modified Indicates the date when the item was changed.

Modified By The name of the person who changed the item.

New Amount Applied Indicates the new amount applied to or new amount applied by other transaction.

Previous Amount Applied Indicates the previous amount applied to or previous amount applied by other transaction.

Tran Amount The transaction amount.

Tran Date The date when the transaction record was posted.

Tran Num The transaction number as it appears on the student's ledger card.

Tran Type Indicates whether the transaction is a charge, a payment, a credit adjustment, or a refund/stipend.

Collections tab

Changed From The value for the field in the Anthology Student database before it was changed.

Changed To The value for the field in the Anthology Student database after it was changed.

Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.

Field The field in the Anthology Student database that was changed.

Modified By The name of the person who changed the item.

Stipends tab

Academic Year The Academic Year associated with the record.

Changed From The value for the field in the Anthology Student database before it was changed.

Changed To The value for the field in the Anthology Student database after it was changed.

Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.

Field The field in the Anthology Student database that was changed.

Modified By The name of the person who changed the item.

Stipend Num The unique identifier for each stipend.

Subsidiaries tab

Changed From The value for the field of the subsidiary transaction before it was updated.

Changed To The value for the field of the subsidiary transaction after it was updated.

Date Modified The date when the subsidiary transaction was updated.

Field The field of the subsidiary transaction that was updated.

Modified By The name of the person who updated the subsidiary transaction.

Note Comments or notes entered by the staff member when updating the subsidiary transaction.

Program Version The name of the student’s program version associated with the subsidiary.

Subsidiary Name of the subsidiary associated with the updated subsidiary transaction.

Tran Num The transaction number of the subsidiary transaction that was updated as it appears on the student's subsidiary account.