Edit or Delete a Course in the Schedule

You can edit the information about the student courses that were added to the student's schedule.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The Extended Properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Prerequisites

You must have:

• Common - Student - View authorization

• To edit a course, Academics - Student Course - Edit authorization

• To delete a course, Academics - Student Course - Delete authorization

• To edit the student's attendance, Academics - Attendance - Edit authorization

• To edit the students final grades, Academics - Student Course - Final Grades - Edit authorization

• To view a lesson, Academics - Student Enrollment Period Lesson - View authorization

• To edit a lesson, Academics - Student Enrollment Period Lesson - Edit authorization

To edit a course in a closed term, your user ID must be configured so that it is allowed to override a closed term.

To change the values for Category and Adjust Enrollment Total Credits and Hours, the course must have a value of Future for Course Status.

If your institution automatically adds remedial courses for test scores that are less than a minimum, you should also be familiar with Test Scores.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.

Procedure to Edit a Course in the Schedule

If you are adding a course to:

• An elective pool, do not select a Category

• The required course list, select a Category

When you select a Category for an added required course, Anthology Student includes the courses in these locations:

• In the Degree Pathway in the approved custom plan and the student template (Select the Students tile > select the name in the Students list > expand Academic Records > select the Degree Pathway tile.)

• In the Degree Progress Audit (Select the Students tile > select the name in the Students list > expand Academic Records > select the Degree Progress Audit tile.)

If you do not select a Category, a fulfilled course will be displayed in Courses Not Applied in the Degree Progress Audit.

1. Select the record and select the Course link.

2. Select the Student Course tab if it is not already displayed.

3. In General, specify or change the following values.

   Academic Year The academic year configured by your institution. Adjust Enrollment Total Credits and Hours Indicates the adjustment to the student's program will change the Total Credits/Hours required for the enrollment as seen on the Progress tab of the Enrollment folder. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Catalog The catalog configured by your institution. The catalog contains the courses required for a program version or area of study. The Default - None catalog should not be used. Category The course category name. Course The code and name identifying the course the student is enrolled in. Course Status The status of the course. For example, Future, Future (Waitlisted), Future (Reserved), Scheduled, Current, Complete and Dropped. Credits The credits that the student achieved in the course. Enrollment Status Credits The credits or hours used to calculate enrollment status for financial aid purposes. The value cannot be edited for audit courses.

   Enrollment Status Hours The credits or hours used to calculate enrollment status for financial aid purposes. The value cannot be edited for audit courses. Enrollment Total Credits The total credits required for the enrollment. Enrollment Total Hours The total hours required for the enrollment. Hours The number of hours. Note Area that displays, or that you can use, to specify comments or additional information. Pass/Fail Course Indicates whether the course will be graded on a pass or fail basis only. Payment Period The payment period associated with the enrollment. Payment periods only apply to program versions configured with an academic year. Term Select a term from the list of available terms.

4. In Schedule, specify or change the following values.

   Class Schedule The Class Schedule that represents the class section into which the student is registered. Delivery Method The delivery method of the course. For example, online, on ground. They are configured by your institution. To automatically add a class section, your institution must have configured the delivery with Auto Add Class Section set to Yes. Expected End Date The date the student completes the class. This value is filled in by default, based on the Class Section End Date. Instructor The instructor or instructors assigned to the course or class section.

   Meeting Schedule Specifies the day and time the class is scheduled for. Section The code for the class section. Student Start Date The date the student starts the class section. This value is filled in by default based on the Class Section Start Date.

5. In Class Extension, review the following values.

   Added By The name of the staff member who added the person or item. Expected End Date The date the student completes the class. This value is filled in by default, based on the Class Section End Date.

   New End Date The new end date of the class extension. Student Start Date The date the student starts the class section. This value is filled in by default based on the Class Section Start Date.

6. If your institution has configured extended properties, complete the fields under Extended Properties.

7. Select the Attendance tab. Review the following values.

   Absent The number of hours that the student was absent from the class section. Date The date when the attendance was recorded. Makeup The makeup hours for the student.

   Present The number of hours the student was present in the class section. Time (incident) The time when the incident was reported. Type The attendance type value is based on the course type, such as Attendance Recorded, Externship/Internship, Online, and Not Recorded.

   You can post makeup, externship, and online time.

8. Select the Final Grades tab and specify the following values.

   Course Status The status of the course. For example, Future, Future (Waitlisted), Future (Reserved), Scheduled, Current, Complete and Dropped. Credits Attempted The total credits or hours attempted by the student in the class section. Credits Earned The number of credits earned by the student to date. Date Completed The date when the item was completed. Date Grade Posted The system date when the grade letter was recorded. Enrollment Status Credits The credits or hours used to calculate enrollment status for financial aid purposes. The value cannot be edited for audit courses. Enrollment Status Hours The credits or hours used to calculate enrollment status for financial aid purposes. The value cannot be edited for audit courses. Hours Attempted The total credits or hours attempted by the student in the class section. Hours Earned The total hours earned by the student for the course. Include in GPA Calculation Indicates the grade will affect the student's GPA. Letter Grade The letter grade posted for the enrollment. Each letter grade code needs to be unique.

   Note to be displayed on Transcript Indicates the note that has been added while posting the final grade and will be available on the transcript reports. Numeric Grade The numeric grade posted for the enrollment. Pay Status Indicates if the instructor should be paid. Retake Override Any time a course earns the credits or hours, receives the minimum grade point, and then the course is retaken, it will not be used to progress the student in the Student Pace Evaluation (SPE). If you set the Retake Override to Yes, this course would no longer be considered a Retake and would be included in the progression. The Retake Override setting of Yes overrides the original course configuration, course category, or minimum grade point requirements. If you set the Retake Override to No, the configured Retake Methodology applies. Retake Status The status of the retake course, for example, Retake Completed. Speed Include information on any custom numeric information, for example, typing speed, rating values, and so on. Start Date The first day that the item is effective or can be used. Term Select a term from the list of available terms.

9. Select the Lessons tab, if Lessons are configured for the institution, and view the following values.

   Date Graded The date when the instructor returns the graded lesson Date Received The date when the lesson is returned to the institution by the student Lesson The lesson name.

   Letter Grade The letter grade posted for the enrollment. Each letter grade code needs to be unique. On Hold Indicates whether the lesson is on hold. This value is set to Y when you select the Hold button. This value is set to N when you select the Release button.

   You can then hold or release the lesson. You can also have the student retake the lesson.

10. If you want to save and: 

    • Continue making changes, select the Save button

    • Close, select the Save & Close button

    • Add another item to the list, select the Save & New button

Procedure to Delete a Course

1. Highlight the record you want to delete.

2. Select the Delete button on the toolbar.

3. Select a Reason from the list.

4. Select the Delete button to confirm.

   Anthology Student deletes the course. If Yes was specified or the box selected for Adjust Enrollment Total Credits and Hours Indicates the adjustment to the student's program will change the Total Credits/Hours required for the enrollment as seen on the Progress tab of the Enrollment folder. when the course was added, Anthology Student also updates the Total Credits The total credits required for the enrollment. and Total Hours The total hours required for the enrollment. for the enrollment.

   If you select a course sub-component, all sub-components that have been configured for a course will be selected automatically. These sub-components are co-requisites and will be added or deleted together.