Student Status History

Using the Student Status History feature, you can monitor and track changes in the student's status as the student progresses through various phases in the institution, for example, lead, active student, graduate, and alumni. With the appropriate permissions, you can view and print status history changes, undo, or disable a status change.

The Student Status History page displays two sections: 

• Student Statuses — displays the student's status changes defined by the institution. In this section, you can undo or disable a status change.

  The columns in the Student Statuses grid are:

  Added By The name of the staff member who added the person or item. Comment Area you can use to specify comments or additional information about a change or a request. Date Added The date when the item or person was added or the status change was entered. LOA Return Date The date when the student returned from the leave of absence. LOA Start Date The date when the student started the leave of absence. New Status The updated status after the status change.

  NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution. Previous Status The original status before the status change. Reason Reason for the change in a record or a value in the record. Start Date The date when the change takes effect for the student. Status Description The detailed description provided by your institution for the student status. Stored LDA The last date of attendance stored in the database.

• Enrollment Statuses — displays the student's enrollment status changes in read-only mode. In this section, you can only view status change records because you cannot change the admission status once a student is enrolled.

  The columns in the Enrollment Statuses grid are:

  Added By The name of the staff member who added the person or item. Comment Area you can use to specify comments or additional information about a change or a request. Date Added The date when the item or person was added or the status change was entered. New Status The updated status after the status change.

  Previous Status The original status before the status change. Reason Reason for the change in a record or a value in the record. Start Date The first day that the item is effective or can be used. Stored LDA The last date of attendance stored in the database.

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

To edit the page, you must have Academics - Student Enrollment Period - Edit authorization.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Status History tile.

Procedure to Change the Student Status

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

1. Highlight the record and select the Change Status button.

2. Specify the following values.

   Comment Area you can use to specify comments or additional information about a change or a request. Current Status The current status of a student.

   New Status The updated status after the status change. Reason Reason for the change in a record or a value in the record.

3. Specify the following additional values based on the New Status you select.

   New Status	Fields Displayed Based on Selected Status
   Application Not Accepted	Status Date The date when the status was last changed.
   Application Received (or Applicant Category)	N/A
   Attending	Effective Date The date the status change is effective.
   Being Processed	N/A
   Cancel	Status Date The date when the status was last changed.
   Complete	Date Complete The number of the transaction., Last Day of Attendance, Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed.
   Currently Placed (or Graduate Placement)	N/A
   Drop	Official Withdrawal Official Notification The official notification date when the status change to Drop is completed., Determination Date The date when the student dropped the enrollment., Last Day of Attendance, NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution., Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed. Unofficial Withdrawal Date of Incident The date of the incident that occurred to cause the student to withdraw or drop the course., Determination Date The date when the student dropped the enrollment., Last Day of Attendance, NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution., Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed.
   Future Start	N/A
   Graduate	Graduation Date The date when the student graduated or is scheduled to graduate from the program version., Last Day of Attendance, Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed., Use Graduation Date on File Indicates the graduation date already saved should be used.
   In School Not Available/ In School Not Yet Placed/ In SchoolPlaced (or InSchool Placement)	N/A
   Incomplete	Last Day of Attendance, Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed.
   Interview Scheduled/ Interviewed (or Lead)	N/A
   Leave of Absence	LOA Start Date The start date of the student's leave of absence., LOA Return Date The date when the student returns from the leave of absence.
   NDS: Application Rejected	Status Date The date when the status was last changed.
   NDS: Attending	Effective Date The date the status change is effective.
   NDS: Being Processed	N/A
   NDS: Cancel	Status Date The date when the status was last changed.
   NDS: Complete	Date Complete The class section start and end date., Last Day of Attendance
   NDS: Drop	Official Withdrawal Official Notification The official notification date when the status change to Drop is completed., Determination Date The date when the student dropped the enrollment., Last Day of Attendance, NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution., Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed. Unofficial Withdrawal Date of Incident The date of the incident that occurred to cause the student to withdraw or drop the course., Determination Date The date when the student dropped the enrollment., Last Day of Attendance, NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution., Remove Attendance Records back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed.
   NDS: Future Start	N/A
   NDS: Incomplete	Last Day of Attendance
   NDS: No Show	Status Date The date when the status was last changed.
   NDS: Probation	N/A
   NDS: Re-entry	Reentry Date The date when the student reentered the program version., Graduation Date The date when the student graduated or is scheduled to graduate from the program version.
   New Lead	N/A
   No Show	Status Date The date when the status was last changed.
   Not Available / Not Yet Placed (or Graduate Placement)	N/A
   Pending Applicant	N/A
   Probation (or Active)	Effective Date The date the status change is effective.
   Re-Entry	Reentry Date The date when the student reentered the program version., Graduation Date The date when the student graduated or is scheduled to graduate from the program version.
   Standard Period of Non-Enrollment	SPN Start Date The start date when the student will be out of the enrollment. The SPN period should be approved by the institution., SPN Return Date The date when the student is required to return to the course. If the student does not return by the approved date, it will be considered as a withdrawal.
   Transfer from Other Campus/Program	N/A
   Transfer to Other Campus/Program	Date Transferred The date when the student was transferred to another campus or program., Last Day of Attendance, Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed.

4. Select the Change Status button.

Undo a Status History Change for a Student

You can undo the last status history change for a student.

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

1. Highlight the record for which you want to undo the status change.

2. Select the Undo button on the toolbar.

Disable a Status History Record for a Student

You can disable a status history record for a student. You can only disable statuses when the New Status is set to Leave of Absence and the previous status was Active.

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

1. Highlight the record you want to disable in the list.

2. Select the Disable button on the toolbar. The Status record continues to be displayed but is disabled.