Fees

You can use Fees tile to view and manage fees for a student. The fee schedule can vary based on institutions and the student can be charged the entire cost at one time or charged continually for every term or academic year depending on the billing method assigned to the enrollment.

The list is sorted alphabetically by Fee.

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

• Academics - Student Enrollment Period Fee - View authorization

To assign a fee, you must have Academics - Student Enrollment Period Fee - New authorization and the student must be enrolled.

To edit or delete a fee, you must have Academics - Student Enrollment Period Fee - Edit or Delete authorization.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Fees tile.

Procedure to Assign or Edit a Fee

1. Verify that the program version is correct. If not, select the specific program version in the Program Version drop-down list.

2. Review the values of the records in the grid.

   Academic Year The academic year configured by your institution. Added By The name of the staff member who added the person or item. Amount The amount in dollars. Billed Use the Billed check box to have the fees gathered or not gathered based on the following rules: - If you select both the Billed check box and the One Time Fee check box, fees will not be gathered when you run registration billing. - If you select only the Billed check box and clear the One Time Fee check box, fees will not be gathered when you run registration billing. - If you do not select Billed, fees will be gathered when you run registration billing. Date Added The date when the item or person was added or the status change was entered.

   Description Text field that institutions can use to add custom descriptions to identify certain course fees. One Time Fee Indicates the fees is a one-time payment. Term Select a term from the list of available terms. Term Sequence The term sequence number associated with the student's SAP evaluation. Transaction The transaction name and code associated with the enrollment charges paid by the student.

3. If you want to: 

   • Assign a fee, select the New button

   • Edit a fee, select the fee in the list

4. Specify the following values.

   Academic Year The academic year configured by your institution. Amount The amount in dollars. Billed Use the Billed check box to have the fees gathered or not gathered based on the following rules: - If you select both the Billed check box and the One Time Fee check box, fees will not be gathered when you run registration billing. - If you select only the Billed check box and clear the One Time Fee check box, fees will not be gathered when you run registration billing. - If you do not select Billed, fees will be gathered when you run registration billing. Description Text field that institutions can use to add custom descriptions to identify certain course fees.

   One Time Fee Indicates the fees is a one-time payment. Term Select a term from the list of available terms. Term Sequence The term sequence number associated with the student's SAP evaluation. Transaction The transaction name and code associated with the enrollment charges paid by the student.

5. If you want to save and: 

• Continue making changes, select the Save button

• Close, select the Save & Close button

Procedure to Delete a Fee

1. Verify that the program version is correct. If not, select All Program Versions or the specific program version in the Program Version list.

1. Highlight the record you want to delete.

2. Select the Delete button on the toolbar.