Connect, Change, or Clear Connected Enrollments

You can use the Enrollments page to connect two enrollments (for example, student seeking dual degrees). Institutions connect enrollments so that they can confer degrees. For example, an institution can award:

An associate degree for students in a bachelor’s degree program
Award certificates to students enrolled in an associate degree

You can also use the page to change or clear connected enrollments.

Connected enrollments will aggregate credits from a parent term shared across connected enrollments when determining or assigning an Enrollment Status.

Note: The aggregation only occurs while the system date falls within the parent term dates and at least 1 credit must be taken on the primary enrollment.

With connected enrollments, your institution can also:

Process a student based transcript by degree level for connected enrollments
Charge tuition to the individual enrollment where courses are taken so that revenue is assigned to the correct business unit
Eliminate double billing of fees (Charge fee by student instead of enrollment.)
Prepare a Detail Registration Bill for connected enrollments in batch
Prepare a Summary Registration Bill for connected enrollments in batch and from the student ledger card
Report unduplicated counts of connected enrollments for IPEDS 12-Month Unduplicated Count report section of the Population Analysis / IPEDS Enrollment Survey
Store connected enrollment history in the database that it can be used in custom views

When you connect enrollments, you must select the default enrollment. The default enrollment:

Controls which enrollment is displayed on forms and in Portal (the default)
Allows separate system statuses for enrollments that will be conferred so that there is no duplication in Anthology Student reports

For example, if you have a student and you want to confer an associate degree for students in a bachelor’s degree program, you can select the bachelor's degree as the default.

Financial Aid is then packaged on the default enrollment.
Billing can be done against the default enrollment.
The default enrollment is used when calculating SAP.

Note: Refer to Using the Connected Enrollment Billing Option on the Billing Method Configuration if you receive the message "Billing entries exist on the default enrollment as a result of course registrations in the current connected enrollment setup. Enrollment changes may results in incorrect billing entries and require manual adjustments."

If you want to:

Drop an enrollment, see Procedure to Change the Student Status
Transfer an enrollment, see Transfer an Enrollment or Reverse a Transfer.

Prerequisites

You must have:

Common - Student - View authorization

Academics - Student Enrollment Period - Edit authorization

You must have the Academic Records specialized permission Allow Access to Connected Enrollment Option Select the check box to give the staff member permission to this option to allow the staff member access to connect or edit a connected enrollment on the Enrollments page for a student. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Enrollments tile > More button.).

The campuses for the enrollments must have the same:

OPEIDs
Report Pell IDs
Direct Loan IDs

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Enrollments tile.

Procedure to Connect Enrollments

In the toolbar, select More > Connected Enrollments.
Select the Connected Indicates connected enrollments. One enrollment must be specified as the default. check boxes for the 2 program versions.
Select the Default The associated record is set as default. For example, the default address, the default enrollment. check box for one program version.
Select the Save button.

Anthology Student redisplays the Enrollments list and a Yes in the Connected Indicates connected enrollments. One enrollment must be specified as the default. column.

Procedure to Edit or Clear Connected Enrollments

Select one of the connected program versions in the list.
In the toolbar, select More > Connected Enrollments.
If you want to:

Change the connected enrollments, clear and select the Connected Indicates connected enrollments. One enrollment must be specified as the default. check boxes and the Default The associated record is set as default. For example, the default address, the default enrollment. check box for one program version.
Clear the connected enrollments, remove the selections from the Connected Indicates connected enrollments. One enrollment must be specified as the default. check boxes. (Anthology Student automatically removes the selection for Default The associated record is set as default. For example, the default address, the default enrollment..)

Select the Save button.

Anthology Student redisplays the Enrollments list and displays the appropriate values in the Connected Indicates connected enrollments. One enrollment must be specified as the default. column.