Audit

You can use the Audit tile to display changes to student academic information. For example, it displays information about the changes to:

• Final grades and to grade information that was posted for lessons (It also identifies what was changed, when it was changed, and who made the change.)

• SAP Information

• Areas of Study

• Program Version Start Dates

• Transfer Credits

• Courses and course statuses (such as previous status, new status, date on which the status was changed, reason for status change, and user who changed the status)

• Pre-specified reasons are included in the audit folder for any courses that are automatically dropped if staff members post attendance, update SAP, or change the school status.

• Multiple Fulfillment in Degree Progress Audit. An audit log is generated with a reason when you manually fulfill a course that is part of multiple fulfillment and either apply or do not apply multiple fulfillment in the DPA.

SAP audit details are available under Financial Aid > Audits > SAP tab. See Audit.

Prerequisites

You must have:

• Common - Student - View authorization

• Academics - Audit - View authorization

You must have selected Yes for Require Final Grade Change Reason Select Yes to require staff members to select a reason when they edit a final grade for a student on the Student Courses. If you select Yes, your institution must also have configured the reasons for final grade changes using the Configuration tile. in the General page (Select the Settings tile > expand Academic Records > select General.)

To use Multiple Fulfillment in Degree Progress Audit, your institution must have selected Yes for the following advanced feature. (Select the Settings tile > expand System > select Advanced Features.):

• Enable Feature Flag for Automated Multiple Fulfillment Select this option to enable the use of Automated Multiple Fulfillment in the Web Client only. This enables the ability to configure the number of categories that a course could satisfy a requirement in DPA.

• Enable Feature Flag for Course Fulfillment Order Select Yes if you want to use the Course Fulfillments Order option from the Configuration tile to modify the order that the system uses to fulfill courses in the degree progress audit (DPA). The course fulfillment orders you configure can then be selected when you configure program versions. If you select Yes, the Degree Progress Audit dialog in the legacy interface is disabled. You must use the Degree Progress Audit tile in the standard interface to work with the DPA for a student. If you select No, the system uses Default for all program versions.

• Enable Pool based Elective Pools Select Yes to configure course pools. Once you have configured your pools, you can use the pools when you create a course list in the program version or area of study for elective and substitution pools. If a program version or area of study has existing catalogs, those can still be maintained manually by adding and removing course groups and individual courses. Select No to continue to manually create the elective and substitution pools by adding courses and course groups for each program version and area of study.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Audit tile.

Columns

Grades tab	Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.	Field The field in the Anthology Student database that was changed. Modified By The name of the person who changed the item. Reason Indicates the reason for changing the final grades for the student.
Course Status Changes tab	Action The action taken after the status change, for example, course registered and so on. Allow/Deny Registration Indicates whether or not a conflict was overridden when the student was registered individually or in batch. For example, if a requisite rule had Allow configured for Allow/Deny Registration and the prerequisites or corequisites were overridden, the column displays Allow. If a requisite rule had Deny configured for Allow/Deny registration and an anti-requisite was overridden, the column displays Deny. By default, the column is hidden. Corequisite Courses The name of the corequisite course that was overridden during registration. By default, this column is hidden. Course Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Course Name The name of the course. Credits The credits that the student achieved in the course. Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time. LDA The LDA posted by Faculty. When the faculty adds or edits the LDA when posting final grades through the Gradebook on the Faculty Portal, the system will save the LDA on the student's Course Status Change Audit for that course. Specifies the LDA audit posted by faculty in Faculty Portal. If the faculty changes the LDA posted when posting final grades through the Gradebook on the Faculty Portal, the system will update the LDA on the student's Course Status Change Audit for that course. The system will not add a new row for the updated LDA; it will update the original audit record. Modified By The name of the person who changed the item.	New Course Status The new course status set by the user. Old Course Status The status of the course before the user changed it. Prerequisite Courses The name of the prerequisite course that was overridden during registration. By default, this column is hidden. PreCorequisite Courses The name of the prerequisite/corequisite course that was overridden during registration. By default, this column is hidden. Published Code The alphanumeric published code assigned to the overridden courses by your institution. Reason Reason for the change in a record or a value in the record. Rule Type The type of rule associated with the course when you override during registration. By default, this column is hidden. Term Select a term from the list of available terms.
Transfer Credits tab	Column Name The name of column which was modified. Comments Area you can use to specify comments or additional information about a change or a request. Date Added The date when the item or person was added or the status change was entered. Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.	Field The field in the Anthology Student database that was changed. Modified By The name of the person who changed the item. New Value Field value after making changes. Old Value The value in the field before it was changed.
Areas of Study tab	Areas of Study The various areas such as Major, Minor, or Concentration that the students have taken to complete their degree. The areas of study are configured by your institution. Date Added The date when the item or person was added or the status change was entered. Date Dropped The date when the area of study was dropped from the student's schedule. Dropped By The staff member who dropped the area of study from the student's list. Cumulative GPA The cumulative grade point average (GPA) for the benchmark. The cumulated GPA for an enrollment is calculated from the time the student entered the institution under that enrollment. The Cumulative GPA column includes all courses taken that are selected to be included in the GPA calculation. In the case of a cumulative GPA displayed on a term, it consists of all the courses taken up to and within the terms that are also selected to be included in the GPA calculation. The current GPA is made up of only the courses that occurred in that term.	Effective Date Specifies the date when the Area of Study (AOS) is added or removed. It defaults to the current date and is editable. The Effective Date entered on the Enrollments page is included in the AOS Audit. Modified By The name of the person who changed the item. Status The associated School Status on the student's enrollment. Type Area of study type.