Extended Properties

You can use the Extended Properties page to manage the custom properties that your institution chooses to include in the entities.

You must open an individual record to add or edit an extended property for each entity in following table.

Module or Category	Entity Type	Location
Academic Records	Area of Study	Select the Configuration tile > expand Academic Records > select Area of Study > select the New button and specify the general information or select an existing area of study name in the list.
	Buildings	Select the Configuration tile > locate Academic Records > select Buildings.
	Course Book	Select the Configuration tile > expand Academic Records > select Courses.
	Course Book List	Select the Configuration tile > expand Academic Records > select Courses.
	Location	Select the Configuration tile > expand Academic Records > select Locations.
	Program	Select the Configuration tile > expand Academic Records > select Programs.
	Program Version	Select the Configuration tile > expand Academic Records > select Programs > select the name of the program in the list > select the New button and specify the general information or select an existing program version in the list.
	Student Academic Status History	Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Status History tile.
	Student Course	Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.
	Student Enrollment Period	Select the Students tile > select the name in the Students list > expand Academic Records > select the Enrollments tile.
Admissions	College and College Courses	Select the Configuration tile > expand Admissions > select Colleges.
	High School	Select the Configuration tile > expand Admissions > select High Schools.
	Applicant	Select the Students tile > select the name in the Students list > expand Admissions > select the Student Applications tile.
	Student Previous Education	Select the Students tile > select the name in the Students list > expand Admissions > select the Previous Education tile.
Career Services	Skill	Select the Configuration tile > expand Career Services > select Skills.
Career Services	Certification	Select the Configuration tile > expand Career Services > select Certifications.
Contact Manager	Student Agency Branch	Select the Students tile > select the name in the Students list > expand Contact Manager > select the Agency Affiliations tile.
	Student Groups Membership	Select the Students tile > select the name in the Students list > expand Contact Manager > select the Group Memberships tile.
	Document Type	Select the Configuration tile > expand Contact Manager > select Documents.
	Document	Select the Students tile > select the name in the Students list > expand Contact Manager > select the Documents tile.
Financial Aid	Student Award	Select the Students tile > select the name in the Students list > expand Financial Aid > select the Awarding tile > Awards tab.
Financial Aid	Fund Source	Select the Configuration tile > expand Financial Aid > select Fund Sources.
Student Accounts	Student Ledger Card Transaction	Select the Students tile > select the name in the Students list > expand Student Accounts > select the Ledger Card tile.
	Student Subsidiary Account Transaction	Select the Students tile > select the name in the Students list > expand Student Accounts > select the Subsidiary tile.
	Student Bank Account	Select the Students tile > select the name in the Students list > expand Student Accounts > select the Payment Information tile.
	Student Credit Card	Select the Students tile > select the name in the Students list > expand Student Accounts > select the Payment Information tile.
	Transaction Code	Select the Configuration tile > expand Student Accounts > select Transaction Codes.
System	Campus	Select the Settings tile > expand System > select Campuses.
System	Staff	Select the Settings tile > expand System > select Staff.
Scheduling	Class Section	Select the Class Scheduling tile.
Student Services	Student Indicators	Select the Students tile > select the name in the Students list > expand Student Services > select the Indicators tile.

There are two options for creating custom fields in Anthology Student. The method you select depends on the type of custom field and the level of security you want to define for the custom field.

Option in Settings > System	Type of Custom Field	Where Used	How Field is Secured
School Defined Fields	Fields for student information	School Fields tiles from the Student Profile	View and edit authorizations are configured for modules when the field is added. For example, if only View is specified for Academic Records, the field can only be viewed on the School Fields tile under Academic Records. For a staff member to view and edit, the staff member must also have view or edit authorization for the School Fields page.
Extended Properties	Fields for properties for specific entities (such as fields for student enrollments, staff, program versions, and document types)	Varies by entity type. For example, a property for student enrollment is displayed when you add or edit a student enrollment from the Enrollments tile.	If the property is configured to require authorization, the view and edit authorizations are specified for the groups of staff members defined in the Anthology Student Security Console. For a staff member to view and edit, the staff member must: • Have view and edit authorization for the page • Be in one or more groups with view or edit authorization

Option in Settings > System

Type of Custom Field

Where Used

How Field is Secured

School Defined Fields

Fields for student information

School Fields tiles from the Student Profile

View and edit authorizations are configured for modules when the field is added. For example, if only View is specified for Academic Records, the field can only be viewed on the School Fields tile under Academic Records.

For a staff member to view and edit, the staff member must also have view or edit authorization for the School Fields page.

Extended Properties

Fields for properties for specific entities (such as fields for student enrollments, staff, program versions, and document types)

Varies by entity type. For example, a property for student enrollment is displayed when you add or edit a student enrollment from the Enrollments tile.

If the property is configured to require authorization, the view and edit authorizations are specified for the groups of staff members defined in the Anthology Student Security Console.

For a staff member to view and edit, the staff member must:

• Have view and edit authorization for the page

• Be in one or more groups with view or edit authorization

You can also use the page to display the records for the entities where an extended property is specified along with the value.

Prerequisites

To view the page, you must have System - Settings - Extended Properties - View authorization.

Access Method

Select the Settings tile > expand System > select Extended Properties.

Actions Available

Columns

Active Specifies whether the associated record is active.

Date Added The date when the item or person was added or the status change was entered.

Date Modified The date when the item was changed. On some pages, it also includes the timestamp for the time.

Name The descriptive name of the item.

Type Indicates or describes the nature of the extended property. Based on the option selected, the fields like Length, Decimal and Type Validation are enabled. The options are: - String - Numeric - Date - Boolean.

Display Records That Use Extended Properties

Select an Entity Type Select an entity for which you want to add and manage the extended property..
Select a record in the list.
Select the Field Usage button on the toolbar.

If there are values specified for the field, Anthology Student displays a dialog with the details where the value is specified.

Review the following values.

Field Value The value specified in the extended property for the entity.

Name The descriptive name of the item.

Select the OK button.