Publish a Class Schedule Online

You can publish a class schedules by term, so that it can be viewed online. If your institution has a Student Portal, it can be viewed there as well.

Prerequisites

You must have:

  • Common - Processes - View authorization

  • Academics - Class Scheduling - Edit authorization

Access Method

Select the Class Scheduling tile, select one or more of the following filters, and select Apply Filters.

CampusClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

CourseClosed Select the code and name identifying the course the student is enrolled in. You can select one course at a time.

Course Offering Closed The Course Offering list enables you to filter courses based on Courses offered at the campus, Courses shared with other campuses, or Courses shared from other campuses.

DepartmentsClosed Lists all active departments. If the page has filters and Department is a filter, you can select up to 10 Departments at a time. The Departments filter in Class Schedule and the Departments property in Copy Class Schedule under Properties to Copy is visible only when you enable Faculty Workload Management. If the Department property is not selected during the Copy Class Schedule, Anthology Student displays a blank value in Department for the new Class Section.

InstructorClosed The primary instructor assigned to the course or class section.

TermsClosed Select the available terms with start and end dates for each term. You can select up to ten terms at a time.

Tips:

  • If a term doesn’t appear in the drop-down list to select, go back to your term configurations and make sure that the Registration & Attendance option is selected under the Terms Usage setup.

  • If you have multiple terms for a semester, you can add multiple terms to the search field.

  • If you need to see every section of a specific course or every course by a specific instructor, you can apply those filters as well to get more detailed information.

  • If you have multiple campuses, the campus you are searching must match the campus selected in the upper right-hand corner of the screen.

Procedure to Publish a Class Schedule Online

  1. Select the Publish Schedule button. The Publish Schedule button is always enabled if the term is a floating term. Anthology Student displays the terms in the class schedule.

  2. Specify the required values in the Publish Schedule grid.

    Note: These Shared Course Start and End Date are required only if you have CRSG enabled (see Course Registration Sharing Groups).

    You can use the date and time selectors for the dates and times. If would rather specify them manually, they must be in the following format: 

    00/00/0000 00:00 AM

    For example, 12/11/2023 09:30 AM.

    Grades Available Online DateClosed The date and time when the grades will be made available to the student online. Specify a date on or after the term end date.

    Publish End DateClosed The date and time the schedule will no longer be visible to faculty and students via the Faculty and Student Portals. For example, you could specify the 1st day of the next term.

    Publish Start DateClosed The date and time the schedule will be visible to faculty and students via the Faculty and Student Portals. For example, you could specify a date 14 days before to the term start date.

    Shared Course End DateClosed The date and time the shared courses will no longer be visible to faculty and students via the Faculty and Student Portals. This field is mandatory if the Course Registration Sharing Groups (CRSG) feature is enabled, that is, course sections from the home campus are shared with other campuses. For example, you could specify the 1st day of the next term as the Shared Course End Date.

    Shared Course Start DateClosed The date and time courses shared to other campuses will be visible to faculty and students via the Faculty and Student Portals. This field is mandatory if the Course Registration Sharing Groups (CRSG) feature is enabled, that is, course sections from the home campus are shared with other campuses. For example, if you specify a date 14 days before the term start date, shared courses would be shown earlier than home campus courses.

  3. Select the Publish button. The Publish button is enabled only when the required editable fields are populated.