Copy a Class Schedule

You can copy:

Class section information from one class section to a new class section within the same term.
One or more class sections or all class sections in a source term to a destination term.

Duplicate class sections will not be copied over into the new term. For example, if ACC101 already exists in the source and destination term, ACC101 will not be copied over from the source term.

The class section is copied with the schedule, including class days, periods, and their instructors specified in the schedule. When attempting to copy "All Sections" from one term to another, all the class sections are copied to the new term as:

Active classes will be copied as Active
InActive classes will be copied as InActive
Cancelled classes will be copied as Active

When you create or copy a new class section using Copy Class Schedule, the class section is created against the default campus set for the logged-in user. You need to change the default campus to the campus you are trying to copy the schedule for.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The Extended Properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Prerequisites

You must have:

Common - Processes - View authorization

Academics - Class Scheduling - Edit authorization

You must not be using floating terms.

Access Method

Select the Class Scheduling tile, select one or more of the following filters, and select Apply Filters.

Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

Course Select the code and name identifying the course the student is enrolled in. You can select one course at a time.

Course Offering The Course Offering list enables you to filter courses based on Courses offered at the campus, Courses shared with other campuses, or Courses shared from other campuses.

Departments Lists all active departments. If the page has filters and Department is a filter, you can select up to 10 Departments at a time. The Departments filter in Class Schedule and the Departments property in Copy Class Schedule under Properties to Copy is visible only when you enable Faculty Workload Management. If the Department property is not selected during the Copy Class Schedule, Anthology Student displays a blank value in Department for the new Class Section.

Instructor The primary instructor assigned to the course or class section.

Terms Select the available terms with start and end dates for each term. You can select up to ten terms at a time.

Tips:

If a term doesn’t appear in the drop-down list to select, go back to your term configurations and make sure that the Registration & Attendance option is selected under the Terms Usage setup.
If you have multiple terms for a semester, you can add multiple terms to the search field.
If you need to see every section of a specific course or every course by a specific instructor, you can apply those filters as well to get more detailed information.
If you have multiple campuses, the campus you are searching must match the campus selected in the upper right-hand corner of the screen.

Procedure to Copy a Class Schedule

Select a class section and select the Copy Class Schedule button.

Specify the following items. The fields that are displayed will vary depending on the copy option that you selected.

Action You Want to Take	Option to Select for Copy	Values to Specify
Copy a class section to the same term with a new code and name	Single Class Section	Class Section The class or course section name. From Campus The campus within which you are performing the copy class schedule operation. From Term The original term in the Copy Class Schedule operation. New Section The class section that you are copying the class schedule to.
Copy all the class sections from one term to another term	All Class Sections to Term	From Campus The campus within which you are performing the copy class schedule operation. From Term The original term in the Copy Class Schedule operation. To Term The class section that you are copying the class schedule to.
Copy one or more class sections from one term to another term	Selected Class Sections	From Campus The campus within which you are performing the copy class schedule operation. From Term The original term in the Copy Class Schedule operation. Sections The class sections that will be copied from one term to another. To Term The class section that you are copying the class schedule to.

Action You Want to Take

Option to Select for Copy

Values to Specify

Copy a class section to the same term with a new code and name

Single Class Section

Class Section The class or course section name.

From Campus The campus within which you are performing the copy class schedule operation.

From Term The original term in the Copy Class Schedule operation.

New Section The class section that you are copying the class schedule to.

Copy all the class sections from one term to another term

All Class Sections to Term

From Campus The campus within which you are performing the copy class schedule operation.

From Term The original term in the Copy Class Schedule operation.

To Term The class section that you are copying the class schedule to.

Copy one or more class sections from one term to another term

Selected Class Sections

From Campus The campus within which you are performing the copy class schedule operation.

From Term The original term in the Copy Class Schedule operation.

Sections The class sections that will be copied from one term to another.

To Term The class section that you are copying the class schedule to.

Under Properties to Copy, select the appropriate properties that you want copied over to the new class schedule.

Attendance Rules Determines how attendance is maintained for the course. The available options are: - Time Absent-All - Time Present Only - Time Present-All - None However, if the course is set up to measure the units completed instead of time, you must select either Time Present Only or None.

Book List When selected, Anthology Student copies the book lists specified using the Books Lists.

Course Sharing Campuses Enables students from other campuses to take the course offered at this campus. Select the campuses that are allowed to share and cross-reference the course.

Cross Listed When selected, copies any cross listed courses.

Days The days of the week.

Department The department to which the admissions representative is assigned.

Documents Lists the document names. If you are selecting the documents, you can use the search icon to display a list that you can use to select multiple documents.

Fee Schedules When selected, Anthology Student copies the fee schedules.

Gradebook This option is not available.

Hide Faculty Copies the option selected for Hide Faculty. The option specifies whether or not faculty names for this class from appear on the online forms in Portal.

Hide Location Copies the option selected for Hide Location. The option specifies whether or not the location information for the class appears on the online forms in Portal.

Instructor The instructor or instructors assigned to the course or class section.

Instructor Attributes Additional attributes associated to the instructor for the class section.

LMS Vendor Specifies the name of the Learning Management System (LMS) vendor.

Max Course Section The seats available in the class section.

Rooms The code and name of the room where the class is taken. Rooms are defined by your institution.

Schedule with Load Types Select this check box if you want to copy Schedule with Load Types to new Class Section when Faculty Workload is enabled. If you edited existing meetings or added additional meetings, those meetings with their load types are also copied. Faculty Workload copies only the Load Types from courses and not from class section.

Secondary Instructor The instructor who will teach the course. You can assign additional instructors or secondary instructors for courses that are taught by one or more instructors or have assistant instructors for lab sessions. For courses with multiple instructors, you must designate a primary instructor. Courses may or may not have secondary instructors.

Secondary Section Code The secondary section code for the class gives your institution the flexibility to distinguish or categorize its classes. It supports alphabetic and numeric characters and can be any word or phrase meaningful at your institution. For example, you can specify a department code for the department hosting the class section. Or it could be a code that tells students and staff members the class section is for a pre-planned schedule. In the example using a second section code of BSNUR23FF, the code tells Bachelor of Science Nursing students that 5 classes with the code should be taken in the fall of 2023 for an ideal freshman schedule. It is optional for your institution and can be left blank.

Sub-component Type The type of sub-components available for this course. This is configured in the Course Sub-Components configuration. Eg, laboratory sessions, tutorials, lectures, seminars etc.

Time/Length The time of the class meeting.

Variable Credit Properties If the course was configured as a variable credit course that allows edits to the Credits and Hours fields, copies the variable credit properties when selected.

Waitlist Properties Indicates whether a waitlist is configured for the course or class section.

Registration Relationships Ensures that the students are registered to the correct class sections.

If your institution has configured extended properties, complete the fields under Extended Properties.
Select the Copy button.

If you selected Single Class Section or Selected Class Sections, select the appropriate option on the dialog for partially filled class sections and select Continue.

Options for a Single Class Section

If you selected Single Class Section for Copy, use the table to determine the option to select. For each option, it also shows an example for a class section with:

2 full cross listed class sections
2 partial cross listed class sections (2 not full)

Action You Want Taken for Class Sections that are Partially Filled and Cross Listed	Example for a Class Section with 2 Full and 2 Partial (Not Full	Option to Select in the List
Create new class sections for all the class sections (both full and partial). Anthology Student creates a new group. It then adds the new class sections to the new group.	Anthology Student creates new class sections for the cross listed course and the other 4 (a total of 5 new class sections in the new group).	Create new class section and add them to a new cross listed group
Create new class sections for the class sections that are full. Anthology Student creates a new group. It then adds only the new class sections to the new group.	Anthology Student creates new class sections for the cross listed course and the 2 that are full (a total of 3 new class sections in the existing group).	Do not create class section
Create new class sections for the class sections that are full. Anthology Student creates a new group. It then adds the new class sections to the new group and moves partially filled (not full) class sections into the new group.	Anthology Student creates new class sections for the cross listed course and the other 4 (a total of 5 new class sections in the new group).	Move the existing class sections to a new cross listed group

Options for Selected Class Sections

Action You Want Taken for Class Sections that are Cross Listed	Option to Select in the List
Copy the class sections and cross list them in the same term	Copy only the selected class sections and cross list them
Copy the class sections and their cross listed class sections to a new term	Copy all the related cross listed class sections

Additional Information for Faculty Workload

When using Faculty Workload Management, on save of the class section in Class Scheduling and Non-Teaching activity in configurations, the default position for each faculty based on the term configured will be assigned for the teaching and non-teaching assignments. This is used for the assignment load validation in:

Load Validations (Select the Processes tile > locate Faculty Workload > select Load Validations.)
Assignment Manager (Select the Processes tile > locate Faculty Workload > select Assignment Manager.)

If no default position is assigned, Anthology Student will display a blank position and the record cannot be processed by the Batch Processing Load Validations until a position is assigned.

Limitation of Copy Class Schedule Without Instructor on FWM

If you have copied a class schedule without Instructor in Properties to Copy Select the properties that will be copied over to the new section or new term. for which secondary instructor assignment exists in the Assignment Manager page (Select the Processes tile > locate Faculty Workload > select Assignment Manager.), Anthology Student recommends you to update the instructor details before you do the load validation, pay generation or finalize the secondary instructor assignment. If not updated and secondary instructor assignment's load validated, pay generated, or finalized then you must reset the assignment.